Nakuru County: supply and delivery of items for 16 day…

What is being bought

Nakuru County Government invites tenders for the supply and delivery of items for the sixteen (16) days of activism against Gender Based Violence (GBV), under an open national tender reserved for persons with disabilities (PWD). Quantities and specifications are in the Schedule of Requirements, which was not included in the material reviewed.

What could disqualify you

Tenderers that do not satisfy any mandatory requirement MR1 to MR16 are considered non-responsive and their tenders will not be evaluated further. D2 p.36
Late tenders will be rejected and returned unopened. D2 p.4
A tenderer proven to have been involved in corrupt, coercive, obstructive, collusive or fraudulent practice is automatically disqualified. Standard rule D2 p.8
A tenderer whose tender is for a shorter validity than required is rejected as non-responsive. Standard rule D2 p.15
Tenders that are not sealed and marked as required are not accepted if misplaced or opened prematurely. Standard rule D2 p.19

Key facts

Closing: Tue 3 Nov 2026, 10:00 am
Tenders must be delivered on or before 3 November 2026 at 10:00 am East Africa time. No addenda in the material reviewed. D2 p.32
Bid / tender security: Tender Securing Declaration (not a cash bid security) in the format provided, signed, stamped and witnessed by a commissioner of oaths/advocate registered in Kenya. No monetary tender security amount is stated. D2 p.32
Tender fee: Tender documents may be downloaded free of charge from the County website or tenders.go.ke. D2 p.3
Site visit: Not stated in the documents we reviewed Not stated P
Pre-bid meeting: Optional
No pre-tender conference will be held. D2 p.31
Reserved for: Reserved for persons with disabilities (PWD). The Invitation and Tender Data Sheet say reserved for PWD, but the TDS also states the invitation is extended to all bidders. Conflicting D1 p.1
Contract value: Not stated in the documents we reviewed Not stated P
Tender opening: Tenders are opened immediately after the closing deadline at the County Government of Nakuru chambers (first floor of HQ), in the presence of tenderers' representatives who choose to attend. D2 p.32
Tender validity: Tenders remain valid for 210 days from the date of opening of tenders (ITT 17.1: validity starts from the submission deadline). Extension possible by 60 days. D2 p.32

Who can apply

Tendering is reserved to qualified and interested tenderers in the PWD group (persons with disability enterprises), as stated in the invitation. D2 p.3
Qualified and interested tenderers may obtain further information and inspect tender documents. Eligibility under TDS: invitation to tender is extended to ALL BIDDERS in the TDS, which conflicts with the PWD reservation. Conflicting D2 p.31

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Tenderers must submit a Manufacturer's Authorization if they do not manufacture the goods, where required by TDS; TDS says Applicable where necessary. D2 p.32

Experience, licences and financial capacity

Technical

Goods must conform to the technical specifications in the Schedule of Requirements (Section V); deviations must be stated. The Schedule of Requirements was not included in the material reviewed. Standard rule D2 p.15
Bids will be evaluated on technical responsiveness under Section V Schedule of Requirements; detailed technical specifications not in material reviewed. Not stated D2 p.36

Financial

Post-qualification minimum financial capability and average annual turnover amounts are blank in the template and not stated in the material reviewed. Not stated D2 p.41

How and where to submit

Soft copies must be submitted through the supplier portal; hard copies in plain sealed envelopes marked with tender number and description, deposited in the tender box at County Government Headquarters Ground Floor, Moi Road, or sent by post to the County Secretary, P.O Box 2780-20100, Nakuru. Electronic tenders are permitted. D2 p.3
Complete serialised tender document must be submitted in both soft and hard copies; the portal record lists electronic and written submission. Number of hard copies not stated. Not stated D2 p.3
Tender documents must be submitted in both soft (through IFMIS supplier portal) and hard copies as in the invitation notice; the TDS names the supplier portal and the tender box. D2 p.36
Tenders that cannot fit in the tender box are delivered to the Supply Chain Management Offices, 1st Floor, Room 19 Headquarters and signed for. D2 p.32

Lots and categories

Lots: not applicable; the contract is a single contract. D2 p.30

What the addenda changed

No addenda were included in the material reviewed. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Eligibility group: Notice and invitation say reserved for PWD, but TDS ITT 32.5 says the invitation is extended to ALL BIDDERS. Ask the procuring entity which applies. (D1 p.1; D2 p.3; D2 p.31)
CR12 validity: MR3 requires CR12 valid for last 12 months; Annex 3 says valid for the last 6 months. (D2 p.36; D2 p.32)
Submission method: Portal lists electronic and written submission; notice says hard and soft copies. Number of hard copies not stated. (P; D1 p.1; D2 p.3)

Not covered in the documents we reviewed

Section V Schedule of Requirements: item list, quantities, specifications, delivery location and delivery date
Contract value or estimated budget
Form of tender, price schedule and tender securing declaration forms (Section IV)
Any addenda after the 23 October 2026 invitation
Number of hard copies required
Evaluation weighting, delivery schedule and payment terms (SCC)
Site visit information (if any)
Whether any monetary tender security is required in addition to the declaration

Terms explained

TDS: Tender Data Sheet: tender-specific rules that override the standard Instructions to Tenderers.
AGPO: Access to Government Procurement Opportunities: reservation for youth, women and persons with disability enterprises that are registered.
MR: Mandatory Requirement: a pass/fail item at preliminary evaluation; failing any makes the tender non-responsive.
Responsive: Tender meets all mandatory requirements and terms without material deviation.
Tender Securing Declaration: A signed, witnessed declaration promising to honour the tender if awarded, used instead of a cash or bank guarantee.
Power of Attorney: Written authority allowing a person to sign and bind the bidder.
CR12: Kenyan company return listing directors and shareholders from the Registrar of Companies.

Nakuru County: supply and delivery of items for 16 days of activism against GBV (reserved for PWD), ref CGN/YGSSS&I/ONT/003/2026-2027