Kenyatta University open tender for outpatient and inp…

What is being bought

Kenyatta University invites sealed tenders from registered health facilities to provide outpatient and inpatient medical services. Delivery is to Kenyatta University Main Campus, Nairobi. Quantities and detailed service specifications are in Section V, which was not reviewed.

What could disqualify you

Tenderers sanctioned by PPRA or under suspension or debarment by any Government of Kenya entity are ineligible to tender. Standard rule D1 p.10
Public officers of the Procuring Entity, their spouses, children, parents, brothers or sisters (and relatives holding substantial interest) are not eligible to tender. Standard rule D1 p.10
Tenderers with a conflict of interest are disqualified. Standard rule D1 p.10
A tender not accompanied by a substantially responsive tender security is rejected as non-responsive. Standard rule D1 p.17
Any tender missing one of the mandatory evaluation items (certificate of incorporation, registration and practicing license, tax compliance certificate, charges for services, filled tender forms, signed and stamped confidential business questionnaire, CR12, serialized pages, two copies) fails preliminary evaluation. D1 p.31
A tender arriving after the deadline is declared late, rejected and returned unopened. Standard rule D1 p.19
Electronic tenders are not permitted; a tender submitted electronically will not be accepted. D1 p.6

Key facts

Closing: Tue 10 Nov 2026, 10:00 am
Tenders must be delivered by the closing date and time. D1 p.28
Bid / tender security: Tender security Ksh.100,000.00 from reputable bank or insurance company (form per ITT 21 options) or Tender-Securing Declaration; TDS marks it not applicable. Conflicting D1 p.28
Tender fee: Not stated in the documents we reviewed Not stated D1 p.6
Site visit: Optionnel
Site visit is encouraged, at the tenderer's own cost and risk; not stated as compulsory. D1 p.12
Pre-bid meeting: Optionnel
No pre-tender conference; TDS says not applicable. D1 p.27
Reserved for: No reservation; the TDS says the reservation does not apply and the portal lists none. P
Contract value: Not stated in the documents we reviewed Not stated D1 p.6
Tender opening: Public opening at Kenyatta University Main Campus, Procurement Department reception, ground floor, Central Administration Complex (board room per invitation). D1 p.28
Tender validity: Tender validity period is 126 days from the submission deadline. D1 p.28

Who can apply

Open to eligible and registered health facilities; tenderer may be a private firm, or a state-owned entity or institution subject to ITT 4.6 (Joint Ventures not applicable). D1 p.6
Tenderer must be registered with the authorities in Kenya; the TDS says this registration requirement is not applicable, but Section III mandatory items require a valid registration and practicing license. Conflicting D1 p.27

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Services must conform to the technical specifications in Section V (Procuring Entity's Requirements); preliminary description of work method and schedule to be provided. Standard rule D1 p.12

Financial

Performance security of 10% of the contract sum is required from the successful tenderer. D1 p.30
Tender security of Ksh.100,000.00 from a reputable bank or insurance company; the same TDS entry marks the security as not applicable, so the form must be confirmed with the procuring entity. Conflicting D1 p.28

How and where to submit

Deliver sealed tender on or before the deadline to the tender box at Kenyatta University Main Campus, Procurement Department reception, Central Administration Complex ground floor next to Room No.4 (TDS says Room No.9). Conflicting D1 p.6
Submit in a single sealed envelope bearing the tender name and reference number, with inner sealed envelopes marked ORIGINAL and COPIES; each inner envelope shows the Procuring Entity and Tenderer names and the reference number. Standard rule D1 p.18
Submit one original and copies; the TDS requires two copies (original and copy). Pages must be chronologically serialized. D1 p.28
Tenders are dropped in the Procurement Office Room 006 if they cannot fit in the tender box. D1 p.29

Lots and categories

No lots stated; single tender for the whole service. Not stated D1 p.23

What the addenda changed

No addenda were provided for review. Not stated D1

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender security: Ksh.100,000.00 security is stated in ITT 18.1 but the same TDS entry is marked NOT APPLICABLE; the tender-securing declaration option is also in ITT 21. Confirm with the procuring entity whether a security is required and in what form. (D1 p.28; D1 p.17)
Registration requirement: TDS says tenderer registration with authorities is not applicable, but Section III mandatory items require a valid registration and practicing license. (D1 p.27; D1 p.31)
Submission room: Invitation says tender box next to Room No.4; TDS says Procurement Department Room No.9. (D1 p.6; D1 p.28)

Not covered in the documents we reviewed

Section V Procuring Entity's Requirements (service specifications, quantities, locations)
Addenda, if any, issued after the invitation
Confirmation of whether tender security is required (conflicting TDS entry)
Tender-specific evaluation criteria beyond the mandatory checklist (Section III financial/technical scoring)
Number of copies is stated; confirm whether the TDS 19.1 copies match Section III
Contract value estimate
Full Section IV forms (SD1, SD2, confidential business questionnaire)

Terms explained

TDS: Tender Data Sheet: the tender-specific section that overrides the general instructions.
ITT: Instructions to Tenderers: the standard rules for bidding.
Tender security: Money or guarantee submitted with a bid to show it is serious; forfeited if the bidder withdraws or fails to sign.
Performance security: Guarantee the winning bidder provides before or when signing the contract.
Responsive / non-responsive: A bid that meets all mandatory requirements is responsive; one that does not is rejected.
Power of Attorney: A signed document authorizing a named person to sign and bind the company to the tender.
CR12: Kenyan company return listing directors and shareholders from the Registrar of Companies.
Tender validity: Period during which the bid must remain open, counted from the submission deadline.

Kenyatta University open tender for outpatient and inpatient medical services, ref KU/TNDR/S/012/PMS-I&O/2026-2027