Proposed cabro driveway and parking at Moi Teachers Co…

What is being bought

Construction of a cabro (paving block) driveway and parking area at Moi Teachers College-Baringo, Off Kabarnet-Kabartonjo Road, Kabarnet. This is an open tender for works. Quantities are in the Bill of Quantities, which was not among the pages reviewed.

What could disqualify you

Tenders not meeting all mandatory requirements are non-responsive and will not be evaluated further. D1 p.28
A tender not accompanied by a substantially responsive tender security is rejected as non-responsive. Standard rule D1 p.16
Late tenders are rejected and returned unopened. Electronic tenders are not accepted. D1 p.5
Failure to submit required information may lead to rejection. Tenders are also rejected if the procuring entity cannot verify the information submitted. Standard rule D1 p.16
Alterations to the text of the forms are not allowed, and blank spaces must be filled in. Standard rule D1 p.14

Key facts

Closing: Fri 6 Nov 2026, 11:00 am
Closing deadline for submission of tenders: 6 November 2026 at 11:00 am. The addendum letter says the closing date and time remain as is. The ITT page 5 date of 6 October 2026 conflicts. D1 p.25
Bid / tender security: Bid security is Ksh 100,000.00 (One hundred thousand shillings only). Per D2 addendum, it is a bid bond valid for 150 days from tender closing. Form may be cash, bank guarantee, insurance guarantee or CBK-licensed financial institution guarantee; a Tender-Securing Declaration may be used where specified. Unverified D2 p.1
Tender fee: Non-refundable fee of Kenya shillings 2,000.00 for a complete set of tender documents, paid to account name MOI TEACHER S COLLEGE-BARINGO, account no 1103641743, KCB Kabarnet branch. Electronic copies from the college website or PPIP are free. Unverified D1 p.5
Site visit: Optional
Pre-arranged site visit per TDS: Date 21 October 2026 at 11:00 am at Moi Teachers College-Baringo. Clause 7.2 says tenderers are encouraged to visit, so this is recommended, not compulsory. This date has already passed. Unverified D1 p.27
Pre-bid meeting: Optional
TDS says the pre-tender meeting shall not take place on Wednesday 28 October 2026 at 11:00 am. The wording is unclear, so the meeting status is not confirmed. Unverified D1 p.27
Reserved for: No reservation. Tender is open to all qualified tenderers. D1 p.27
Contract value: Not stated in the documents we reviewed Not stated D1 p.5
Tender opening: Public opening of tenders immediately after closing, in the Home Science Room, Moi Teachers College-Baringo. Tenderers' representatives may attend. D1 p.25
Tender validity: Tenders must remain valid for 120 days from the date of opening. The bid bond addendum uses 150 days from tender closing, so the validity period is in conflict. Conflicting D1 p.5

Who can apply

Tendering is open to all qualified and interested tenderers. The tender is not reserved to any group. D1 p.5

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

TR1: Director must hold at least a certificate with 5 years experience in a relevant construction field. Project manager must hold at least a diploma with 3 years experience. At least 3 artisans or certificate holders, each with a certificate and 3 years experience in a relevant construction field. Forms PER-1, PER-2 and attached qualification certificates required. D1 p.29
TR2: Experience of the firm in similar services. Provide 2 projects of similar nature, complexity or magnitude in the last two years, using forms EXP-4.1, EXP-4.2(a) and EXP-4.2(b). The TDS wording refers to lifts maintenance works, which does not match this driveway project. Conflicting D1 p.29
TR4: Proof of ownership or lease of at least 1 vehicle for transport and at least 3 relevant equipment items for the works. Form EQU required. D1 p.29
TR5: Litigation history, using Form CON-2. D1 p.29

Financial

TR3: Audited financial report for the last 3 years, and evidence of financial resources such as cash in hand, lines of credit or overdraft facility. Forms FIN-3.1 and 3.3 required. D1 p.29
If the lowest evaluated tenderer is not subject to post-qualification, the minimum liquid assets, credit and annual construction turnover amounts are shown as blanks [insert amount] in the document. These amounts are not stated. Not stated D1 p.31

How and where to submit

Submission is by hand delivery of a physical tender. Tenders must be dropped in the tender box at the entrance of the college administration. D1 p.5
Electronic tenders will NOT be permitted. D1 p.5
Address for submission: THE PRINCIPAL, Moi Teachers College-Baringo, Off Kabarnet-Kabartonjo Road, P.O Box 348-30400 Kabarnet. D1 p.7
Tender packaging: deliver in a single sealed envelope or package bearing the tender name and reference number. Inside, place a sealed envelope marked ORIGINAL with all documents and a sealed envelope marked COPIES with all copies. Inner envelopes must show the procuring entity name and address, the tenderer name and address, and the reference number. Standard rule D1 p.17
Pages must be serialized in order. Standard rule D1 p.14
The original must be typed or written in indelible ink and signed by a person duly authorized to sign for the tenderer. The signatory name and position must be typed or printed below the signature, and corrections must be initialed. Standard rule D1 p.17

Lots and categories

Lot No lots: No lots. The tender is a single contract. Multiple lots do not apply. D1 p.5

What the addenda changed

Portal addendum A1 dated 2026-10-26 on the bid bond amount. The portal record gives only the subject, not the detail. The signed letter (D2) gives the change. A1
Signed addendum letter (D2) dated 26 October 2026 changes MR.12 bid bond from Kshs 990,000 to Ksh 100,000.00 valid for 150 days from tender closing. It states that the closing and opening date and time remain as is. Unverified D2 p.1
Portal addendum A2 dated 2026-10-29 states the mandatory NCA requirement is NCA 4 and above for roads, replacing NCA 3 and above in MR.3. The clarification letter (D3) could not be read. Unverified A2

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender validity period: ITT clause 5 says tenders remain valid for 120 days from the date of opening. MR.12 and the bid bond addendum refer to a bid bond valid for 150 days from tender closing. Ask the procuring entity which validity period applies. (D1 p.5 (ITT 5); D1 p.28 (MR.12); D2 p.1 addendum)
Closing date in invitation to tender: Invitation to tender says 'on or before FRIDAY 6 th October 2026 at 11:00 am'. TDS and portal say 6 November 2026 at 11:00. Addendum D2 says closing date remains as is. (D1 p.5 (invitation); D1 p.27 (TDS); P (portal 2026-11-06 11:00:00))
Tender reference number: Portal lists MTC-B/P/24/26/29. Tender documents use MTC-B/P/24/26/27. Addendum D2 uses MTC-B/P/ADVT/26/27. Confirm the correct reference before submission. (P (portal); D1 p.5 and p.27; D2 p.1)
Scope of TR2 experience requirement: TR2 requires experience in lifts maintenance works, which does not match a cabro driveway and parking project. Ask whether the requirement is correct. (D1 p.29 (TR2))
Pre-tender meeting: TDS says the pre-tender meeting shall not take place on 28 October 2026. The site visit and questions deadline are both on 21 October 2026. It is unclear whether a pre-tender meeting is held. (D1 p.27 (TDS ITT 7.2, 7.3))
Contact telephone number: TDS lists telephone 0706496456. Other sections list 0706469456. (D1 p.27 (TDS); D1 p.5 and p.6)

Not covered in the documents we reviewed

Addendum A2 clarification letter (D3) on the NCA class could not be read.
Bill of Quantities, specifications and drawings (Sections V to VII) were not reviewed.
Tender forms in Section IV were not reviewed.
Estimated contract value is not stated.
Performance security amount is not stated.
Post-qualification thresholds for turnover, financial capability and experience are blank.
Whether the site visit or pre-tender meeting is compulsory is not stated.
Only 25 of 144 pages of D1 were reviewed.

Terms explained

TDS: Tender Data Sheet, the section of the tender document that gives project-specific rules, amounts and dates.
Bid bond / tender security: Money or a guarantee submitted with a tender to show the bidder is serious. It is lost if the bidder withdraws or fails to sign the contract.
Mandatory requirement (MR): A pass or fail check at preliminary examination. A bidder that fails any MR is non-responsive.
Responsive / non-responsive: Responsive means the tender meets all requirements of the tender document without material deviation. Non-responsive tenders are rejected.
NCA: National Construction Authority registration grade, which sets the size of contract a contractor may bid for.
TCC: Tax Compliance Certificate issued by the Kenya Revenue Authority.
CR12: Company Registry certificate listing company directors and shareholders.
Addendum: A written change to the tender documents issued by the procuring entity. Later addenda override earlier ones.
Cabro: Interlocking paving block used for driveways and parking areas.
Post-qualification: Checks made after the lowest tender is identified to confirm the bidder can perform the contract.

Proposed cabro driveway and parking at Moi Teachers College-Baringo (MTC-B/P/24/26/27)