Sysmex CyFlow analyzer reagents, accessories, service - Moi University MU/AMP/T/002/2026-2027

What is being bought

Open national tender by Moi University-AMPATH RSPO for service, maintenance, supply and delivery of reagents and accessories for a Sysmex CyFlow counter analyzer (S/N 2406041647), as a framework contract. The invitation gives delivery to the Moi University College of Health Sciences MECC building, Eldoret, while TDS ITT 13.8 names the AMPATH RSPO Warehouse, Eldoret. Quantities are not stated in the pages reviewed.

Key facts

Closing

Wed 11 Nov 2026, 10:30 am
Closing deadline for tender submission. D1 p.29

Bid / tender security

Tender security of KES 200,000 in form of bankers' cheque, bank guarantee or insurance guarantee from institutions approved by PPRA and registered by IRA; valid 150 calendar days from tender opening; original required. Tender-Securing Declaration not required. D1 p.29

Tender fee

Hard copy tender document set may be purchased for a non-refundable KES 1000 in cash. Documents may also be downloaded free from tenders.go.ke or mu.ac.ke (see conflicts). D1 p.6

Site visit

Not stated in the documents we reviewed Not stated D1

Pre-bid meeting

اختياري
No pre-tender meeting will be held. D1 p.28

Reserved for

The invitation is open to all interested tenderers; no reservation to special groups applies. D1 p.30

Contract value

Not stated in the documents we reviewed Not stated D1

Tender opening

Tenders are opened immediately after the deadline, in presence of tenderers' representatives who attend, at Moi University College of Health Sciences opposite MTRH, Ground Floor, MECC Building, Eldoret. Venue to be advised by the Tender Opening Committee. Unverified D1 p.7

Tender validity

Tenders remain valid for 120 calendar days. D1 p.29

Who can apply

• Tendering is open to all qualified and interested tenderers, and tenderers may tender for one or more items. D1 p.6
• State-owned enterprises may compete only if they are a legal public entity of the state, financially autonomous without significant subsidies or budget support, and operating under commercial law. Public employees and their close relatives are not eligible. Standard rule D1 p.11
• Tenderers may be ineligible if their country of origin is prohibited by Kenya law or by a UN Security Council decision. Standard rule D1 p.11
• A Kenyan tenderer must show it has fulfilled its tax obligations by producing a current tax clearance or tax exemption certificate issued by KRA. Standard rule D1 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of Incorporation or Registration (copy). D1 p.33
• PIN Certificate (copy). D1 p.33
• Valid Tax Compliance Certificate from KRA (copy). D1 p.33
• Valid Trade Licence or Single Business Permit from County Government (copy). D1 p.33
• Duly completed Confidential Business Questionnaire, filled and signed by the authorized signatory. D1 p.33
• Form of Tender duly completed, signed and stamped, signed by the person holding the power of attorney. D1 p.33
• Copy of CR 12 Form issued within the last 6 months (from tender closing date), with partnership deed and partners ID or passports for partnership, or ID card for sole proprietor. D1 p.33
• Complete and submit all applicable standard forms: disclosure of interest, certificate of independent tender determination, SD1 and SD2 self-declarations, code of ethics declaration, and tenderer information form. D1 p.33
• Power of attorney duly signed and witnessed by a commissioner of oaths. D1 p.33
• Tender security of KES 200,000 in original form (see bid_security). D1 p.33
• One original and one copy of the tender documents. D1 p.29
• Manufacturer's authorization to supply the reagents and accessories for the Sysmex CyFlow analyzer (copy). D1 p.34
• Catalogues or brochures showing compliance with the technical specifications. D1 p.34
• Compliance sheet for technical evaluation. D1 p.35

Experience, licences and financial capacity

Technical

• Reagents must be for the Sysmex CyFlow counter analyzer S/N 2406041647 (25 marks). D1 p.34
• Service to be carried out twice per year at no extra cost for the contract period, with a commitment letter, subject to issuance of an LPO/LSO (5 marks). D1 p.34
• Vendor must provide any system upgrade made available during the contract term at no extra cost, with a commitment letter (5 marks). D1 p.34
• Proof of experience in similar works: attach at least 5 LPOs, LSOs, contract agreements or award letters (2 marks each, 10 marks total). D1 p.34
• Service to be performed by a certified service engineer; attach CV with relevant certifications and professional and academic qualifications (20 marks). D1 p.34
• Technical evaluation is pass/fail, with a total of 100 marks and an 80% pass mark. Only tenders passing technical evaluation proceed to financial evaluation. D1 p.34
• Tenders must be in Kenya shillings and include taxes. D1 p.6
• Manufacturer Authorization is required. D1 p.29

Financial

• Audited financial statements for the most recent three consecutive years (2024 to current), certified and signed by the auditor and directors. The auditor must attach a valid ICPAK practising licence (10 marks). D1 p.34
• Bidders offering a credit period lower than 90 days shall not be considered for award. D1 p.35
• Levy of 0.03% of the signed contract value, exclusive of taxes, payable by the supplier under the Levy Order 2023. D1 p.7

How and where to submit

• Hard-copy tenders are deposited in the Tender Box at Moi University College of Health Sciences, MECC Building, Ground Floor, opposite MTRH, Eldoret. D1 p.7
• Address: Moi University College of Health Sciences - AMPATH, P.O. Box 4606-30100 Eldoret (invitation); MECC Building, Ground Floor, Nandi Road, Eldoret. TDS gives P.O. Box 3900-30100 for the Vice Chancellor. D1 p.6
• Bulky tenders that cannot fit in the tender box are received at the Supply Chain Department, AMPATH RSPO Warehouse at MTRH, next to Shoe4africa Hospital, with receipt recorded in a register. D1 p.29
• Tender documents must be serialized and paginated from first to last page. D1 p.33
• Tender must be sealed in one envelope or package marked with the tender name and reference number, with separate sealed envelopes marked ORIGINAL and COPIES. Standard rule D1 p.18

What the addenda changed

• No addenda were included in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Schedule of requirements with quantities, specifications and delivery schedule (Section V)
• Full price schedule and forms (Section IV)
• Any addenda or clarifications issued after the tender documents
• Lot structure, if any
• Contract value or budget
• Payment terms and service frequency details in the Special Conditions of Contract
• Site visit requirement, if any
• Pages 16, 18 and 22 of the tender document, not reviewed in full
• Confirmation which P.O. Box and submission address is correct
• Confirmation whether the closing date was amended from 6 October 2026

Terms explained

TDS

Tender Data Sheet: tender-specific rules that amend the standard Instructions to Tenderers.

ITT

Instructions to Tenderers: standard rules for preparing and submitting tenders.

Tender security

Guarantee or cash deposit submitted with the tender to secure it; a missing or non-compliant security makes the tender non-responsive.

Responsive

A tender that meets all mandatory requirements of the tender documents without material deviation.

AGPO

Affirmative action groups (youth, women, persons with disabilities) that may be given reserved tenders; not applicable here.

Manufacturer authorization

Letter from the equipment manufacturer allowing the bidder to supply its reagents and accessories.

LPO/LSO

Local Purchase Order / Local Service Order issued by the buyer to a supplier.

CR 12

Company Registry return showing shareholders and directors, required for registered businesses.

Framework contract

Contract covering repeated supply or service over a period, with orders issued as needed.

Power of attorney

Written authority allowing a person to sign and bind the tenderer, witnessed by a commissioner of oaths here.

Lot

A separate part of a tender that can be priced and awarded individually.