Proposed construction of 6 no door public toilet at Mu…

What is being bought

Nyandarua County Government (Department of Trade, Industrialization, Cooperative Development and Partnership, Olkalou) invites sealed tenders for the proposed construction of a 6-door public toilet at Munyaka Township on unstable soils. It is a single works contract (Open Tender, national). The contract value is not stated in the material reviewed.

What could disqualify you

Late tenders will be rejected and returned unopened. D1 p.6
A director bidding under different companies for the same tender will be disqualified. D1 p.7
A tenderer proven to have been involved in corrupt, coercive, obstructive or fraudulent practice is automatically disqualified. Standard rule D1 p.10
A tenderer may not submit more than one tender, either alone, as a joint venture member, or as a subcontractor in another tender for the same contract. Doing so disqualifies all tenders the firm is involved in. Standard rule D1 p.10
Foreign tenderers must source at least 40% of contract inputs (supplies, local subcontracts, labour) from citizen suppliers and contractors and must provide evidence. Foreign tenderers not meeting this are automatically disqualified. Standard rule D1 p.10
Tenders that do not pass the Preliminary Examination (eligibility and other requirements in the ITT, and completeness against the Works Requirements) are non-responsive and are not considered further. Includes unsigned or unstamped forms and missing documents in the preliminary checklist. D1 p.30
Any tender not accompanied by a substantially responsive tender security will be rejected as non-responsive. Standard rule D1 p.16
A tender valid for a shorter period than the required tender validity will be rejected as non-responsive. Standard rule D1 p.16
Tenders with arithmetic errors (miscalculated unit price, quantity, subtotal or total) are disqualified as non-responsive. Where the Form of Tender and BoQ summary differ, the Form of Tender amount prevails. The tender sum read out at opening is final. D1 p.33
Bidders who score below 60 marks in the technical evaluation are not considered for financial evaluation. D1 p.33

Key facts

Closing: Wed 4 Nov 2026, 11:00 am
Tender submission deadline is 4 November 2026 at 11:00 (11.00am), as stated on the portal and in the TDS. P
Bid / tender security: Tender security of Ksh 25,000.00 is required. It must be a demand guarantee in original form, in cash, bank guarantee, insurance company guarantee or CBK-licensed financial institution guarantee, valid 30 days beyond the tender validity period. D1 p.7
Tender fee: No fee is stated for the tender documents. They may be downloaded free of charge from the IFMIS portal, tenders.go.ke, or the Nyandarua County website. D1 p.6
Site visit: Optional
Site visit is optional and at the tenderer's own cost and risk. No pre-arranged site visit date is stated. Standard rule D1 p.11
Pre-bid meeting: Not stated in the documents we reviewed Not stated D1 p.26
Reserved for: Portal lists the reservation as AGPO. The TDS states the invitation is open to all and ITT 33.4 is not applicable, while the preliminary checklist requires a valid AGPO Certificate. Status unresolved. Conflicting D1 p.28
Contract value: Not stated in the documents we reviewed Not stated D1 p.32
Tender opening: Tenders will be publicly opened immediately after the deadline at Ardhi House Offices, Ol Kalou Town, in the presence of tenderers' representatives who choose to attend. D1 p.28
Tender validity: Tenders remain valid for 140 days. The notice counts from the opening date; ITT 18.1 counts from the submission deadline. See conflicts. Conflicting D1 p.6

Who can apply

Tendering is an open competitive (national) method using a standardized tender document, so it is not restricted to a reserved group unless a reservation is confirmed (see reserved_for). D1 p.6
A tenderer that has been debarred from public procurement is ineligible to tender or be awarded a contract. Debarred list is on the PPRA website www.ppra.go.ke. Standard rule D1 p.10
A Kenyan tenderer must show it has fulfilled its tax obligations by producing a valid tax compliance certificate issued by the Kenya Revenue Authority. Standard rule D1 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Joint venture only: a copy of the JV Agreement, or a signed letter of intent to execute one, with the tender. Changes in JV membership before contract signature may lead to disqualification. Standard rule D1 p.13
NCA registration is not required to tender but is a condition of contract award and signature. Selected tenderer may register before award. Standard rule D1 p.11

Experience, licences and financial capacity

Technical

Evidence of three government contracts (civil or building works) completed in the last 3 years, with completion certificates attached. Each project scores 10 marks (30 marks total). D1 p.32
Duly filled, signed and stamped work methodology demonstrating understanding of requirements and execution of the works. Worth 20 marks; if not submitted, 0 marks. D1 p.32

Financial

Audited financial reports for the last 3 years (2024, 2023, 2022), duly signed and stamped by a qualified auditor. Scored 30 marks by average annual turnover relative to project cost (5x = 30, 3x = 20, 1x = 10, below = 5). D1 p.32
Evidence of financial resources (cash, lines of credit, overdraft etc.), with amount indicated. Scored 20 marks if equal to or above project cost, 10 if below, 0 if not indicated. D1 p.32
Public Procurement Capacity Building Levy of 0.03% of the signed contract value, exclusive of applicable taxes, is payable by the tenderer. D1 p.7
Award goes to the tenderer with the lowest evaluated and responsive tender price, after qualification. D1 p.34

How and where to submit

Tenders must be submitted electronically through the GOK IFMIS portal and physically as one hard copy. Submit the original tender online and one hard copy. D1 p.27
One (1) hard copy must be delivered to the submission address on or before the closing date and time. D1 p.6
Physical delivery address: The Accounting Officer, Department of Trade, Industrialization, Cooperative Development and Partnership, P.O. Box 701-20303 Olkalou. Hand or courier delivery to the tender box at Trade Offices, Ardhi House, Olkalou. D1 p.27
All pages of the tender must be chronologically serialized. D1 p.6
Inner envelopes or packages must bear the name and address of the Procuring Entity, the name and address of the tenderer, and the tender name and reference number. Unsealed or unmarked envelopes are not accepted. Standard rule D1 p.18

Lots and categories

Lot single contract: No lots. The tender is a single contract (Not Applicable). D1 p.26

What the addenda changed

No addenda were included in the material reviewed. Check the portal and the procuring entity for any addenda before submitting. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Reserved group (AGPO) and eligibility: The portal lists AGPO as a reserved group and the preliminary checklist requires a valid AGPO Certificate, but the TDS (ITT 35.2) says the invitation is open to all, and ITT 33.4 is Not Applicable. Ask the procuring entity whether the tender is reserved to AGPO. (P (reserved groups: agpo); D1 p.28 (ITT 35.2 Open to all); D1 p.31 (preliminary item 11 AGPO Certificate))
Start of tender validity period: The invitation says validity runs 140 days from the date of opening of tenders. ITT 18.1 says validity starts from the date fixed for the submission deadline. Ask the procuring entity which date applies. (D1 p.6 (item 5); D1 p.16 (ITT 18.1); D1 p.27 (ITT 20.1 140 days))

Not covered in the documents we reviewed

Any addenda (A1, A2 etc.) issued for this tender; none were provided.
Estimated project cost (contract value), needed to judge turnover and financial resource requirements.
Whether a pre-arranged site visit or pre-tender meeting is scheduled (TDS 8.2 says Not Applicable).
Clarification question deadline: TDS ITT 8.1 gives 4 November 2026, the same day as closing; confirm with the procuring entity.
Performance security requirements and the contract period (TDS ITT 21.5 Not Applicable; not confirmed).
Part 2 Works Requirements, Bill of Quantities, Specifications and Drawings (Sections V-VII), not reviewed.
Section IV tendering forms and Section VIII-X contract conditions, not reviewed.
Page 17 of D1 and other skipped pages, which may contain tender security or validity details.
Required scores for the Stage 2 evaluation of government contract references in detail, and the exact turnover threshold figures.

Terms explained

TDS (Tender Data Sheet): Section II of the tender document with tender-specific rules that override the standard Instructions to Tenderers.
ITT: Instructions to Tenderers, the standard rules for preparing and submitting a tender.
Tender security: A guarantee (cash, bank, insurance or approved financial institution) given with the tender to protect the buyer if the bidder withdraws or fails to sign.
Responsive / non-responsive: A tender that meets all mandatory requirements is responsive; one that does not is rejected without further consideration.
AGPO: Access to Government Procurement Opportunities: a reservation for youth, women and persons with disability enterprises, if registered.
NCA: National Construction Authority, which registers contractors by category; a valid NCA certificate and practising licence are required here.
CR12: Certificate from the Registrar of Companies listing company directors and shareholders, which must be recent (within 6 months before closing).
IFMIS: Integrated Financial Management Information System, the government e-procurement platform where electronic tenders are submitted.
Preliminary examination: The first evaluation stage checking mandatory documents and forms before technical and financial scoring.
Lowest evaluated responsive tender: The winning bid: the lowest price among tenders that pass preliminary, technical (60+ marks) and responsiveness checks.
JV (Joint Venture): Two or more firms bidding together; requires a JV agreement or letter of intent.

Proposed construction of 6 no door public toilet at Munyaka Township unstable soils - Nyandarua County (Tender 2654588-2026/2027)