Seme NG-CDF tender SEME NG-CDF/241/OT/03/2026-2027: Proposed Fencing and Gate Installation at Otwero Primary School

What is being bought

Construction works for proposed fencing and gate installation at Otwero Primary School in Seme Constituency, funded by the Seme National Government Constituency Development Fund. Quantities and specifications are in the Bills of Quantities, drawings and specifications (Sections V to VII), which were not in the reviewed pages.

Key facts

Closing

Thu 29 Oct 2026, 11:00 am
Tenders must be delivered to the Procuring Entity on or before this date and time. Late tenders are rejected. Electronic submission is not permitted. D2 p.22

Bid / tender security

A Tender Securing Declaration Form is required, signed and stamped, in the format provided in the tender document. No cash or bank bid security amount is stated. The other form of tender security is None. A tender securing declaration may lead to recommendation for debarment if executed. D2 p.22

Tender fee

Tender documents may be downloaded free of charge. D1 p.1

Site visit

Optional
Pre-tender site visit is not mandatory but is recommended. Visiting the site is at the tenderer's own cost and risk. D2 p.22

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2

Reserved for

Not reserved. The invitation is open to all eligible tenderers. No AGPO, youth, women or persons-with-disability reservation is stated. D2 p.22

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Public opening immediately after the deadline, in the presence of tenderers' representatives who choose to attend. Boardroom on the first floor, NG-CDF Office, Off Kosea-Maseno Road next to Seme Sub County HQs, P.O. Box 209-40102 Kombewa. Three representatives of the Procuring Entity sign. D1 p.1

Tender validity

Tenders remain valid for 120 days from the date of opening of tenders. D2 p.2

Who can apply

• Tenders are invited from eligible construction companies. Tendering is open to all qualified and interested tenderers (national open tender). D1 p.1
• The invitation is open to all eligible tenderers; the tender is not reserved for any group. D2 p.22

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Proof of registration with the Registrar of Companies. Companies must also submit a copy of a recent CR12 issued within the last 12 months from tender opening. Firms registered under a business name must provide a Certificate of Registration and certified ID copy of the sole proprietor. D2 p.25
• Valid National Construction Authority (NCA) Registration Certificate for Building Works 8 and above. See conflict on whether this is needed at tender stage. Conflicting D2 p.25
• Copy of a relevant valid NCA Practising Licence for Building Works 8 and above. D2 p.25
• Copy of a valid Tax Compliance Certificate issued by the Kenya Revenue Authority, valid at least up to the tender closing date. It will be checked on the KRA TCC Checker. D2 p.25
• Form of Tender, duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer's Eligibility - Confidential Business Questionnaire, duly completed, signed and stamped in the format provided. D2 p.25
• Tender-specific Power of Attorney, duly signed, stamped and dated, authorising the signatory. D2 p.22
• Certificate of Independent Tender Determination, duly completed, signed and stamped in the format provided. D2 p.25
• Self Declaration Form SD1 that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015, signed and stamped. D2 p.25
• Self Declaration Form SD2 that the tenderer will not engage in any corrupt or fraudulent practice, signed and stamped. D2 p.25
• Declaration and Commitment to Code of Ethics form, completed, signed and stamped in the format provided. D2 p.25
• Bills of Quantities duly completed, signed and stamped in the format provided. D2 p.25
• Tenderer Information Form, duly completed, signed and stamped in the format provided. D2 p.25
• Tender Securing Declaration Form, duly completed, signed and stamped, attached to the tender. D2 p.25
• Certified copies of audited financial reports from a reputable firm for the last three years (2023, 2024 and 2025). D2 p.25
• Valid current trading licence or Single Business Permit issued by the County Government (proof of registration within the county of residence). D2 p.25
• Detailed work programme is required as an other document per the TDS. Timing of submission is not stated. D2 p.22

Experience, licences and financial capacity

Technical

• Experience: a minimum of five similar building contracts as per the Bills of Quantities scope, 100% completed as prime contractor, JV member, management contractor or sub-contractor. Scored at 8 marks each (40 marks total). Contracts must be tabulated (project name, value, client/PE, contact person) and supported by signed contract agreements and completion certificates. D2 p.28
• General experience: experience in construction contracts for at least the last 3 years, starting with 5 projects (10 marks). D2 p.28
• Critical equipment (10 marks): minimum of one each of 15-ton tipper lorry, 1-ton pick-up, concrete mixer (0.3 to 1 m3, with batch weighing), concrete vibrator (40-60mm), and excavator/backhoe. Equipment may be owned or leased with lease agreements or logbooks attached. D2 p.28
• Key personnel (15 marks): Project Manager with B.Sc. Civil Engineering or equivalent, registered by the Engineers Board of Kenya, at least 10 years total and 5 years similar works experience; Site Agent with Diploma in Civil Engineering/Building/Construction, at least 8 years total and 5 years similar; Artisan with Certificate in Building, at least 8 years total and 5 years similar. D2 p.28
• Other technical requirements (10 marks): method statement (3), site organisation and organogram (2), mobilisation schedule (3), work programme (2). D2 p.29
• Additional information (5 marks): litigation information; current work commitment in tabular format (2 marks); ongoing contracts with NG-CDF Seme Constituency, in tabular format (1 mark). D2 p.29

Financial

• Financial capability is scored (10 marks): financial resources equal to or above the project cost score 5; below the project cost score 2.5; none indicated scores 0. Tenderers must show access to liquid assets, unencumbered real assets, lines of credit and other financial means sufficient for cash flow, independent of any advance payment. D2 p.29
• Turnover is scored against the project cost: turnover of at least 5 times the cost scores 5; 3 times scores 3; equal to cost scores 2; below cost scores 1; no audited reports scores 0. Audited balance sheets for 2023, 2024 and 2025 must be attached. D2 p.29
• A minimum average annual construction turnover amount is required, but the amount and number of years are blank in the document (template placeholders). Ask the procuring entity for the figure. Not stated D2 p.26

How and where to submit

• Physical hard copy only. Electronic tenders will not be permitted. Submit one original and one copy. D2 p.2
• Deliver sealed envelopes to the NG-CDF Office Tender Box at Kombewa Offices, or post to The Fund Account Manager, Seme NGCDF, P.O. Box 209, 40102 Kombewa. Tender Box is on the ground floor, Off Kosea-Maseno Road next to Seme Sub County HQs. D1 p.1
• Envelopes must be plain, sealed and clearly marked with the tender number. Inner envelopes marked ORIGINAL and COPIES must each show the Procuring Entity name and address, the tenderer name and address, and the tender reference number. Standard rule D2 p.13
• Tenders must be in plain sealed envelopes clearly marked with the category number (Tender no.). D1 p.1
• Serialize (number) all pages of the tender document chronologically. Pages must be paginated continuously from first to last (1, 2, 3 ... n). Tender must be tape bound and well presented. D2 p.25
• Documents to be obtained or inspected during office hours, Monday to Friday, 0900 to 1600 hours, at the Procurement Officer address. Tenderers who download the document must send their particulars to cdfseme@ngcdf.go.ke to receive clarifications and addenda. Clarification questions must reach the Procuring Entity not later than October 26, 2026. D2 p.22
• Tenders may be obtained free of charge; tenderers who download the document must forward their particulars to cdfseme@ngcdf.go.ke. D2 p.2

Not covered in the documents we reviewed

• Contract value or budget estimate for the works
• Turnover requirement amount and number of years (blank template placeholders in Section III)
• Section V drawings, Section VI specifications and Section VII Bills of Quantities (site scope, quantities)
• Section IV Form of Tender and forms, and the Form of Tender Security template details
• Any addenda (none provided in the material)
• Pre-tender meeting details, if any
• Lot structure (none stated in reviewed pages)
• Contract conditions on performance security and the timing of the detailed work programme
• Full list of pages D2 pp.3-5, 9-11, 15, 17-20, 23-24, 35-53, 55-61, 64-110 were not reviewed

Terms explained

TDS (Tender Data Sheet)

The section of the tender document that gives the tender-specific rules, dates and values, and overrides the general Instructions to Tenderers where they conflict.

ITT

Instructions to Tenderers, the standard rules on how to prepare, submit and open a tender.

Tender Securing Declaration

A signed and stamped form in which the tenderer promises to accept penalties (including possible debarment) if it withdraws during validity or fails to sign the contract. It replaces a cash or bank guarantee here.

Responsive / non-responsive

A tender is responsive if it meets all mandatory requirements in the document. Non-responsive tenders are rejected and not evaluated further.

Power of Attorney

A written document authorising the named person to sign the tender on the company's behalf.

CR12

Certificate of Confirmation of Directors and Shareholding issued by the Registrar of Companies, needed for registered companies.

NCA

National Construction Authority, which registers contractors by category and grade (here Building Works 8 and above).

Pretender site visit

A site visit before the tender deadline. Here it is optional.

Preliminary examination

Pass/fail checklist applied before technical scoring. Missing a mandatory item means the tender is non-responsive.

Technical pass mark

The minimum score (70% of 100 technical marks) needed to move on to financial evaluation.

BOQ (Bills of Quantities)

The priced list of work items, quantities and rates that the tenderer must complete and sign.

AGPO

Affirmative action preference for youth, women and persons with disability. This tender is not reserved for these groups.