Proposed Refurbishment of Judiciary Executive Offices at Kenya National Library - Tender JUD/OT/007/2026-2027

What is being bought

The Judiciary invites sealed bids for the proposed refurbishment of Judiciary Executive Offices at Kenya National Library, Nairobi, under an open tender for a small works contract with a stated 12-month contract duration. The tender is for works, with a Bill of Quantities, drawings and specifications in the tender document.

Key facts

Closing

Tue 3 Nov 2026, 2:00 pm
Tenders must be received on or before 3 November 2026 at 2:00pm. Late tenders are rejected. D1 p.29

Bid / tender security

Tender security of Kshs 400,000.00 valid for 150 days from tender closing date, as a guarantee from a CBK-licensed financial institution or an IRA-licensed insurance company, payable to the Chief Registrar of the Judiciary. Conflicting D1 p.6

Tender fee

Not stated in the documents we reviewed Not stated P

Site visit

Optional
Site visit is optional; the TDS says no pre-arranged site visit is set. Tenderers are encouraged to visit at their own cost. D1 p.28

Pre-bid meeting

Optional
No pre-tender conference is scheduled (TDS: N/A). Clarification questions must be in writing at least five days before closing. D1 p.28

Reserved for

Not stated. The tender is open to all qualified tenderers; the portal lists no reserved groups. P

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders opened immediately after closing at 2:00pm, Supreme Court Building, 2nd Floor, Room 74 Boardroom, City Hall Way, Nairobi, in the presence of tenderers' representatives who choose to attend. D1 p.29

Tender validity

Tenders remain valid for 120 days from the date of tender opening. D1 p.29

Who can apply

• Tendering is open to all qualified and interested tenderers. A tenderer may be a private firm, state-owned enterprise, or a joint venture. Public employees and their close relatives are not eligible. D1 p.6
• Public employees and their close relatives (spouses, children, brothers, sisters and uncles and aunts) are not eligible to participate in the tender. Standard rule D1 p.9
• A Kenyan tenderer must be tax compliant and show a valid tax clearance or tax exemption certificate issued by KRA. Standard rule D1 p.10

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of the certificate of Registration/Incorporation. D1 p.32
• Copy of current valid Tax Compliance Certificate issued by the Kenya Revenue Authority. D1 p.32
• Tender Form completed, signed and stamped by the Tenderer in the format provided. D1 p.32
• Priced Bills of Quantities completed, signed and stamped by the Tenderer in the format provided. D1 p.32
• Valid NCA Certificate category 5 and above (Building works). D1 p.32
• Valid NCA Practicing License category 5 and above (Building works). D1 p.32
• Filled, signed and stamped Confidential Business Questionnaire in the format provided. D1 p.32
• Current CR12 detailing ownership dated within the last six months from Tender Opening date. D1 p.32
• Tender security as stated in the bid security item. D1 p.32
• Audited financial accounts for 2023, 2024 and 2025, certified by an auditor accredited by ICPAK. D1 p.32
• Filled, signed and stamped Self-declaration form SD 1 (not debarred from public procurement). D1 p.32
• Filled, signed and stamped Self-declaration form SD 2 (will not engage in corrupt or fraudulent practice). D1 p.32
• Filled and signed declaration and commitment to the code of ethics form. D1 p.32
• All pages of the tender documents must be duly paginated sequentially. D1 p.32
• Declaration of Independent Tender Determination (Certificate) annexed to the Form of Tender must be completed and signed. Standard rule D1 p.4
• Power of attorney confirming the signatory's authority to sign for the tenderer. D1 p.28

Experience, licences and financial capacity

Technical

• Contracts completed 2022-2025: minimum three contracts for building works, each worth at least Kshs 10 million, with completion certificates and contract copies. D1 p.34
• Three letters of reference from past clients on letterhead with contact person phone and email. D1 p.34
• Signed declaration of ongoing, suspended, abandoned or terminated projects with client contacts. D1 p.34
• Equipment: one 7 tonne lorry, one 1 tonne pickup (owned), one 5 tonne vibrating roller, one 10 tonne tipper lorry, one concrete mixer, one poker-type concrete vibrator; owned or leased with proof. D1 p.34
• Qualifications and experience of key site management and technical personnel, with CVs and certificates, including a site manager with a degree and 10 years' experience. D1 p.34
• Signed undertaking for equipment and key personnel availability for the entire contract period. D1 p.35
• Basic proposed programme of works within the contract duration of 12 months. D1 p.35
• Existence of a physical office, with title deeds or lease agreement and business permit. D1 p.35

Financial

• Minimum liquidity ratio of 1:1 (current assets / current liabilities) for 2024 and 2025. D1 p.35
• Annual turnover for the latest audited accounts of 2.5 times the tender amount. D1 p.35
• Letter of credit from a licensed bank (not microfinance or insurance) showing a line of credit up to 80% of the tender amount. D1 p.35
• Bidder authorization for the Judiciary to seek references from their bankers. D1 p.35

How and where to submit

• Method: physical sealed envelope only; electronic submission is not allowed. Plain sealed envelopes marked with tender number and name, deposited in the Tender Box at the Main gate, Supreme Court entrance, City Hall Way, Nairobi. D1 p.6
• Address: The Chief Registrar of the Judiciary, Att: Directorate of Supply Chain Management Services, P.O. Box 30041-00100, Nairobi, Kenya. D1 p.6
• Copies: one original copy plus an electronic copy of the complete bid document on a labelled Flash Disk attached to the original. D1 p.29
• Packaging: single sealed envelope bearing tender name and reference number, with inner envelopes marked ORIGINAL and COPIES, each showing the Procuring Entity and Tenderer names and tender reference. Standard rule D1 p.18
• Documents must be serialized; all pages signed or initialed where entries are amended. Standard rule D1 p.13

Lots and categories

• No lots are specified; the tender is a single contract (multiple contracts marked N/A). Unverified D1 p.37

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Addenda (none provided) - confirm no later changes to date, security or requirements
• Section V/VI drawings and specifications (Part 2)
• Section VIII-X General and Special Conditions of Contract
• Contract value or estimate
• Tender fee or whether documents are free
• Performance security amount and form
• Full Section IV forms (Form of Tender, CON-2, FIN-3.1, EXP-4.1/4.2)
• Confirmation of the Judiciary tender document issue or purchase procedure
• Exact definition of PPRA-approved guarantee issuers

Terms explained

TDS

Tender Data Sheet: the section of tender-specific values that supplements the general Instructions to Tenderers.

Tender security

A guarantee or deposit submitted with the bid to secure that the tenderer will honour the bid; forfeited if the bidder withdraws or fails to sign the contract.

Responsive

A bid that meets all mandatory requirements without material deviation; non-responsive bids are rejected.

AGPO

Affirmative action procurement reservation for women, youth and persons with disabilities; not reserved for this tender.

NCA

National Construction Authority, which registers contractors and issues categories and practising licences for construction works.

CR12

Company registry document listing a company's directors and shareholders (ownership).

Liquidity ratio

Current assets divided by current liabilities, used to test short-term financial strength.

Bills of Quantities

Priced schedule of the work items and quantities that the tenderer must complete with unit rates.

JV

Joint venture: two or more firms bidding together under an agreement or letter of intent.