Consultancy for Enterprise Risk Management (ERM) asses…

What is being bought

Kenya Reinsurance Corporation Ltd (Nairobi) invites consulting firms to submit proposals for consultancy services for Enterprise Risk Management (ERM) assessment and support, reference KRC/2026/2903/420. The firm is selected by Quality and Cost Based Selection (QCBS). The assignment is largely conducted virtually and the consultant reports to Management and the Board through the Board Risk Committee, with on-site office accommodation provided where needed.

What could disqualify you

Public officers of the Procuring Entity and their spouses, children, parents, siblings and related business interests are not eligible to tender or be awarded a contract, and public officers may not take part in procurement proceedings. Standard rule D1 p.7
A firm or individual debarred from public procurement is ineligible for contract award or to benefit from a contract during the debarment period. Standard rule D1 p.7
Submitting or taking part in more than one proposal, either alone or in a joint venture, leads to all such proposals being disqualified and rejected. Standard rule D1 p.8
A proposal is rejected if a Key Expert named in it was not available at submission or was included without their confirmation. Standard rule D1 p.9
Proposing alternative Key Experts is not allowed; only one must be submitted for each Key Expert position, otherwise the proposal is non-responsive. Standard rule D1 p.10
A technical proposal containing material financial information is declared non-responsive. Financial figures must go only in the financial proposal. Standard rule D1 p.10
A financial proposal that is not itemised and priced, or that only refers to legal instruments for minimum fees, is non-responsive. Standard rule D1 p.11
Proposals received after the deadline are declared late, rejected and returned unopened. Standard rule D1 p.12
Failure to comply with the mandatory documents list leads to automatic disqualification; the firm is not subjected to technical and financial evaluation. D1 p.53

Key facts

Closing: Tue 3 Nov 2026, 10:00 am
Proposals must be submitted by this date and time (East African Time) at the Managing Director's address. D1 p.21
Bid / tender security: No tender security is required for this tender. D1 p.21
Tender fee: Not stated in the documents we reviewed Not stated D1
Site visit: Not stated in the documents we reviewed Not stated D1
Pre-bid meeting: Not stated in the documents we reviewed Not stated D1
Reserved for: Not stated in the documents we reviewed Not stated P
Contract value: Not stated in the documents we reviewed Not stated D1 p.2
Tender opening: Not stated in the documents we reviewed Not stated D1 p.21
Tender validity: Not stated in the documents we reviewed Not stated D1 p.9

Who can apply

Consultants, including proposed experts, joint ventures and individual members, from all countries and categories may offer consulting services, unless the Data Sheet says otherwise. Standard rule D1 p.7
A joint venture must seek an exemption from the Competition Authority of Kenya under the Competition Act. The exemption is not needed to submit, but it is a condition of contract award and signature. Standard rule D1 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Tenderer's Eligibility / Confidential Business Questionnaire must be completed for each entity if bidding as a joint venture. Standard rule D1 p.43

Experience, licences and financial capacity

Technical

Evaluation method is Quality and Cost Based Selection (QCBS) under the Public Procurement and Asset Disposal Act 2015. D1 p.2
Mandatory technical evaluation: Lead Consultant should hold a masters or bachelor's degree in a relevant field and risk management certification from a recognised body, with CVs and certificates attached. Max score 5. D1 p.53
Other field-work staff should hold a degree and certification in risk management, accounting, actuarial or financial analysis; at least 2 experts for field work. Max score 5. D1 p.54
Lead consultant and other staff experience with international rating agencies (AM Best, S&P or GCR) or international credit rating consulting, with supporting documents. Max score 3. D1 p.54
Lead consultant experience scoring (max 7): ERM reviews and rating for reinsurance/insurance firms scores 7; financial services firms scores 5; other sectors scores 2; no ERM experience scores 0. D1 p.54
Key field staff ERM experience for reinsurance/insurance and financial services entities is scored; the scoring values are not clear from the extracted table. Unverified D1 p.54
Only the team leader CV is scored; CVs for other consultants are not scored but should still be included. D1 p.53
Only similar assignments completed in the last 3 years may be listed, and only those where the consultant was legally contracted as a company or as a joint venture partner. Copies of contract or certificate evidence must be included. D1 p.27
Failure to provide required details or required documentation means no points are awarded in the relevant area. D1 p.53
Subcontracting of any part of the services requires reasonable justification and the Procuring Entity's written approval. Standard rule D1 p.9

Financial

The financial proposal must be in Kenya Shillings; consultants may price in any fully convertible currency, singly or in combination of up to three foreign currencies. D1 p.20
Local costs must be stated in Kenya Shillings. D1 p.20
No price adjustment provision applies to remuneration rates. D1 p.20
The consultant and its sub-consultants and experts are responsible for all tax liabilities arising from the contract, unless the Data Sheet says otherwise. The Data Sheet points to the Kenya Revenue Authority website for tax information. D1 p.20
The financial proposal must include reimbursable expenses listed in the Data Sheet, such as per diem and hotel for experts, travel, office accommodation, communication, equipment, and report printing and delivery. D1 p.20

How and where to submit

Submission is physical only; electronic submission is not allowed. D1 p.20
Deliver to the Managing Director, Kenya Reinsurance Corporation Ltd, P.O. Box 30271-00100 Nairobi, Reinsurance Plaza, along Aga Khan Walk and Taifa Road, 16th floor. D1 p.21
Submit one original and one copy of the Technical Proposal, and one original and one copy of the Financial Proposal. D1 p.20
Proposals are to be delivered in a single sealed envelope or package bearing the assignment name and reference number, with inner sealed envelopes marked ORIGINAL and COPIES for the technical proposal, and a sealed ORIGINAL envelope for the financial proposal. Each inner envelope shows the Procuring Entity name and address, the firm name and address, and the assignment name and reference number. Conflicting D1 p.12
The signed submission letters must be signed by an authorised representative, with all pages initialled; the authority must be a written power of attorney attached to the technical proposal. Standard rule D1 p.11
A joint venture proposal must be signed by all members, or by an authorised representative holding a written power of attorney signed by each member. Standard rule D1 p.11
Proposals must be in English. Standard rule D1 p.9
Consultants may ask for clarification in writing or by standard electronic means to procurement@kenyare.co.ke. Clarification request deadline not stated. D1 p.20
Interested firms are asked to inform the entity in writing, by the stated date, that they received the RFP and whether they will bid alone or with an associate firm. D1 p.2

Lots and categories

No lots are stated in the reviewed material. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Whether technical and financial proposals are sealed separately or combined: ITC 18 requires the technical and financial proposals in separate sealed envelopes inside one outer package, but Section 5.7 says the bidder shall submit combined technical and financial proposals in clearly marked envelopes. Ask the procuring entity which format applies. (D1 p.12 (ITC 18.2); D1 p.52 (Section 5.7))

Not covered in the documents we reviewed

Opening date, time and venue for the technical proposal opening (ITC 20.1 refers to the Data Sheet)
Minimum technical score required to pass (ITC 22.2 refers to the Data Sheet)
Proposal validity period in days (Data Sheet ITC 12.1)
Deadline for requesting clarifications (ITC 13.1 refers to the Data Sheet)
Whether a site visit or pre-bid meeting applies
Estimated contract value or budget amount
Mandatory support documents referenced as page 42 (Form TECH-7 and eligibility criteria)
Maximum number of JV members (Data Sheet ITC 4 and 6.2)
Performance security requirements referenced in the financial declaration form
Scoring points for key field staff experience (section 5.10.2 e)
Date by which the intention-to-bid notification must be sent in writing, beyond the stated 27 October 2026
Terms of reference scope and deliverables in full (only partly given)
Any addenda or amendments: none were provided
Tender fee or document purchase price, if any
Whether the reserved-group option applies (none stated)
Pages of the Data Sheet not provided, including reimbursable and taxes details beyond the extracted lines

Terms explained

RFP: Request for Proposals, the invitation to submit a consultancy proposal.
QCBS: Quality and Cost Based Selection: firms are scored on technical quality and price together.
TDS / Data Sheet: Tender Data Sheet: the tender-specific values that override the general instructions.
Key Experts: Named core team members whose qualifications are scored and whose availability must be confirmed.
Joint Venture (JV): Two or more firms bidding together as one entity; all members must sign and may need Competition Authority exemption.
CR12: Company particulars certificate issued by the Registrar of Companies, required dated within 12 months.
SD1 / SD2: Self-declaration forms: SD1 confirms the firm is not debarred; SD2 confirms no corrupt or fraudulent practice.
Responsive: A proposal that meets all the important requirements of the RFP and terms of reference; non-responsive proposals are rejected.
Tender security: A deposit or guarantee to secure a bid; here it is marked N/A, so none is required.
Reservation (AGPO-type): A set-aside for registered SME, women, youth or disabled-person firms; none is stated here.
Competition Authority exemption: Permission from the Competition Authority of Kenya needed by a JV before contract award.

Consultancy for Enterprise Risk Management (ERM) assessment and support - Kenya Reinsurance Corporation