Tender CGN/GMB/ONT/003/2026-2027: Construction of Gilgil Municipality offices, Gilgil Ward, Nakuru County

What is being bought

Proposed construction of Gilgil Municipality offices in Gilgil Ward, Gilgil Sub-County, Nakuru County, by open national tender for works. Quantities and bills of quantities are in the sections of the bidding document not reviewed.

Key facts

Closing

Wed 28 Oct 2026, 10:00 am
Closing date and time for submission: 28 October 2026 at 10:00 a.m. East Africa time, at the County Government headquarters tender box (Moi Road, Nakuru) or electronically via supplier portal. D2 p.30

Bid / tender security

Tender security of KSH 140,000 in the form of a bank guarantee or a guarantee by an insurance company registered and licensed by the Insurance Regulatory Authority. Must be valid 30 days beyond tender validity (or any extension). D2 p.32

Tender fee

No tender fee stated. Tender documents may be downloaded free of charge from the County website, supplier portal or tenders.go.ke. D2 p.6

Site visit

Optionnel
Site visit is optional and at the tenderer's own cost and risk; TDS states pre-tender site visit NOT APPLICABLE. D2 p.30

Pre-bid meeting

Optionnel
No pre-tender meeting is held (TDS: NOT APPLICABLE). D2 p.30

Reserved for

Not reserved: tender is open to all bidders. The TDS reservation line reads N/A and the advert lists this tender as open to all bidders. D1 p.2

Contract value

Not stated in the documents we reviewed Not stated D2 p.6

Tender opening

Tenders opened immediately after the closing deadline at County Government HQ, Moi Road, 1st Floor Board Room, Nakuru (public opening in presence of bidders' representatives who attend). D2 p.30

Tender validity

Tender valid for 210 days from the date of opening of tenders. D2 p.6

Who can apply

• Tendering is open to all qualified and interested tenderers (not reserved for a specific group). D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Must provide an honest history of claims, litigation, default notices and financial penalties, in the format provided, certified by a Commissioner of Oaths. D2 p.34
• Copy of company Certificate of Incorporation/registration in Kenya from the Registrar of Companies, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.34
• Copy of CR12 for the directors of the company, or National ID for a sole proprietorship, valid for the last 12 months, certified by a commissioner of oaths or advocate. D2 p.34
• Certified copy of registration with the National Construction Authority (NCA) in Category 8 or above as a Building Works Contractor, with a valid NCA Practicing License, certified by a commissioner of oaths or advocate. D2 p.34
• Valid copy of current Certificate of Tax Compliance from Kenya Revenue Authority, valid at least on the closing date. D2 p.34
• Form of Tender must be completed, signed and stamped in the format provided. D2 p.34
• Tender security of KSH 140,000 (see bid_security). D2 p.34
• Duly filled, signed and stamped confidential business questionnaire. D2 p.34
• Current valid business permit for year 2026, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.34
• Written power of attorney authorizing the signatory of the bid, witnessed by a Commissioner of Oaths. D2 p.34
• Tender documents must be submitted in both soft (through IFMIS supplier portal) and hard copies in the manner described in the Invitation Notice. D2 p.34
• Duly filled, signed and stamped beneficial ownership information form (BOI). D2 p.34
• Sequential serialization and pagination of the entire document from page 1 to the last page (1, 2, 3...), per Section 74(1)(i) of PPADA 2015. D2 p.34

Required only in some situations

• If bidding as a joint venture (JV), a copy of the Joint Venture Agreement signed by all members, or a letter of intent to execute a JV agreement signed by all members, with a copy of the proposed agreement. Standard rule D2 p.15

Recommended

• Bidders should organize evidentiary documentation in the order of the mandatory requirements list. D2 p.34

How and where to submit

• Electronic tenders are permitted through the supplier portal; soft copy must be submitted through the supplier portal and hard copies in plain sealed envelope deposited in the tender box at County Government HQ Ground Floor, Moi Road, Nakuru, or sent by post. D2 p.32
• Hard copies in plain sealed envelope indicating tender number and description, deposited in Tender Box at County Government HQ Ground Floor Entrance, or posted to The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, Nakuru. D2 p.32
• Number of copies: one original plus ONE copy, each marked ORIGINAL or COPY; original prevails in case of discrepancy. D2 p.30
• Tender must be in a single sealed envelope bearing the tender name and reference number, addressed to the Procuring Entity, with inner sealed envelopes marked ORIGINAL and COPIES, each bearing the names and addresses of the entity and tenderer and the reference number. Standard rule D2 p.21
• All pages must be serialized chronologically from the cover page to the last page, including all attachments, numbered 1, 2, 3. D2 p.6
• Tenders must be in English; supporting documents in another language need an accurate notarized English translation. Standard rule D2 p.14
• Forms must be filled without alteration; the original and all copies must be typed or written in indelible ink and signed by the authorized person; corrections must be signed or initialed. Standard rule D2 p.19

Lots and categories

• No lots stated in the reviewed material; single contract for Gilgil Municipality offices. Not stated D2 p.35

What the addenda changed

• No addenda [A1] or [A2] were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Bill of Quantities, drawings and technical specifications (Parts 2 Sections V-VII) for the works scope and quantities.
• Contract value or budget estimate.
• Full Section IV Tender Forms, including Form of Tender and confidential business questionnaire.
• Tender-specific values for Section III financial criteria (minimum turnover, years, similar contract values) which are left blank in the reviewed pages.
• Any addenda after the original tender documents.
• Section VIII-X General and Special Conditions of Contract, including performance security and retention terms.
• Remaining pages of D2 (129 pages total; 29 reviewed).

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that supplement the standard Instructions to Tenderers.

Tender security

Money or guarantee lodged with the bid to show seriousness; forfeited if the bidder withdraws or fails to sign the contract.

Mandatory requirement (MR)

Pass/fail preliminary check; failing any one makes the tender non-responsive.

Responsive / non-responsive

A responsive tender meets all requirements without material deviation; a non-responsive tender is rejected.

AGPO

Affirmative action procurement for youth, women and persons with disabilities; not applicable to this tender.

NCA

National Construction Authority, the regulator that registers building contractors by category.

CR12

Companies Registry return listing a company's directors and shareholders.

BOI

Beneficial ownership information form disclosing who really owns and controls the company.

JV

Joint venture: two or more firms bidding together under a joint agreement.

Substantially responsive

Meets the tender requirements without material deviation, reservation or omission.

Lowest evaluated tender

The responsive, qualified tender with the lowest price after evaluation.