Construction and equipping of one ECDE Classroom at Kikopey Primary and St. Patrick ECDE, Gilgil Ward - reserved for women

What is being bought

Proposed construction and equipping of one ECDE classroom at Kikopey Primary and St. Patrick ECDE in Gilgil Ward, Gilgil Sub-County, Nakuru County. Tender reserved for women-owned businesses under the open national method (works).

Key facts

Closing

Wed 28 Oct 2026, 10:00 am
Tenders close on Wednesday 28 October 2026 at 10:00 a.m. East Africa time. No addenda were provided that change this. D2 p.7

Bid / tender security

No bid security (tender security) is required. Instead, a Tender-Securing Declaration Form must be filled, signed and stamped, witnessed by a Commissioner of Oaths/advocate. Without it the tender is non-responsive. D2 p.32

Tender fee

Tender documents may be downloaded free of charge from the Nakuru County website, the supplier portal, or the Public Procurement Information Portal. Bidders bear their own costs of preparing the tender. D2 p.7

Site visit

Optional
Site visit: not applicable per TDS; the ITT says visiting the site is at the tenderer's own expense and is encouraged, not compulsory. D2 p.31

Pre-bid meeting

Optional
Pre-tender conference and pre-tender site visit: NOT APPLICABLE. Questions in writing to reach the procuring entity not later than 3 days before tender closing. D2 p.31

Reserved for

Reserved for women (ITT 35.2: the invitation is extended to the group qualifying for reservations: WOMEN). Portal and advert both state reserved for women; MR 11 requires a valid AGPO certificate. D2 p.34

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders opened immediately after the deadline at County Government of Nakuru, Moi Road, County Government Headquarters, 1st Floor, Board Room, Nakuru. Bidders' representatives may attend. D2 p.32

Tender validity

Tenders remain valid for 210 days from the date of opening. D2 p.32

Who can apply

• Tender is reserved for women: only businesses/firms belonging to the reserved group (women) are eligible to tender. Reservation is for enterprises of women registered as such with the authority specified in the tender documents. D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Must submit a valid AGPO Certificate for Reserved for WOMEN. D2 p.35
• Certified copy of Certificate of Incorporation/registration in Kenya from the Registrar of Companies, certified by commissioner of oaths/advocate registered in Kenya. D2 p.35
• Copy of CR12 for the Directors of company, or National ID for sole proprietorship, valid for the last 12 months, certified by commissioner of oaths/advocate registered in Kenya. D2 p.35
• Certified copy of NCA registration in Category 8 or above as a Building Works Contractor, with a valid NCA Practicing License, certified by commissioner of oaths/advocate registered in Kenya. D2 p.35
• Valid copy of current KRA Certificate of Tax Compliance, valid at least on the closing date. D2 p.35
• Form of tender completed, signed and stamped in the format provided. D2 p.35
• Duly filled, signed and stamped Tender Securing Declaration Form in the format provided, witnessed by a Commissioner of Oaths/advocate registered in Kenya. D2 p.35
• Duly filled, signed and stamped confidential business questionnaire. D2 p.35
• Current valid business permit (year 2026), certified by commissioner of oaths/advocate registered in Kenya. D2 p.35
• Written power of attorney authorizing the signatory of the bid to commit the bidder, witnessed by a Commissioner of Oaths. D2 p.35
• Honest history of any claims, litigation, default notices and financial penalties due to defaults, in the format provided, certified by a Commissioner of Oaths. D2 p.35
• Duly filled, signed and stamped beneficial ownership information form (BOI). D2 p.35
• Sequential serialization and pagination of the entire document from page 1 to the last page (1,2,3...). D2 p.35

Required only in some situations

• Joint venture: if bidding as a JV, copy of the Joint Venture Agreement, or a letter of intent to execute one signed by all members. The TDS states JV is not applicable (maximum JV members: NOT APPLICABLE). D2 p.31

Experience, licences and financial capacity

Technical

• Technical evaluation (minimum 70% to pass): TR1 general experience (up to 10) and specific experience (up to 20); TR2 financial capacity (up to 25, bank statements, audited accounts for 2025 and 2024, letter of credit); TR3 proposed personnel (10); TR4 essential equipment (20: concrete mixer/vibrator and tipper/lorry/pickup); TR5 work methodology (10 plus 5 safety). Total 100. D2 p.41

Financial

• Price basis is fixed (not subject to adjustment). Tender prices must be in Kenya Shillings and include all taxes. Lowest qualifying financial quote is recommended for award. D2 p.31

How and where to submit

• Submit tender by the deadline in both soft copy (through the supplier portal) and hard copies. Hard copies in plain sealed envelopes marked with tender number and description, deposited in the tender box at County Government Headquarters Ground Floor at the main entrance, Moi Road, Nakuru, or posted to The County Secretary, P.O Box 2780-20100, Nakuru. Electronic tenders are permitted. One original plus ONE copy. D2 p.32
• Tenders must be in English, typed or written in indelible ink, signed by a duly authorised person; each original and copy marked ORIGINAL or COPY; the authority to sign must be an authorisation from the company directors, designating an officer, certified by a commissioner of oaths. D2 p.32
• Late tenders will be rejected and returned unopened. Standard rule D2 p.21

Lots and categories

• Single contract (no lots stated for this tender). Not stated D2 p.34

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Contract value / estimated cost of the works and BOQ totals
• Bill of Quantities and drawings (Sections V and VII) - not provided
• General Conditions and Special Conditions of Contract (Sections VIII and IX)
• Tendering forms (Section IV) and the Form of Tender
• Performance security requirements and retention terms
• Exact number of contracts / turnover thresholds for qualification (blank in the material)
• Financial qualification thresholds (blank in the material)
• Litigation and non-performance look-back years (blank)
• Pre-tender site visit not applicable; no addenda provided
• Details of the reserved-for-women AGPO registration authority

Terms explained

AGPO

Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disability, registered with the relevant authority.

TDS

Tender Data Sheet: the section of the tender document giving the tender-specific values that override the general instructions.

Tender-Securing Declaration

A signed, stamped sworn declaration (witnessed by a commissioner of oaths) that the bidder will accept penalties such as debarment if it withdraws or fails to sign the contract, used instead of a cash or bank security.

Responsive / non-responsive

A tender that meets all mandatory requirements without material deviation is responsive; otherwise it is rejected as non-responsive.

MR

Mandatory Requirement: a pass/fail preliminary check; failing any one makes the tender non-responsive.

Commissioner of Oaths

A person authorised to certify copies and witness signed statements.

NCA Category 8

National Construction Authority contractor registration class for building works at the stated level.

BOI form

Beneficial ownership information form disclosing the people who own and control the company.

JV

Joint venture between two or more firms bidding together.