Construction and equipping of classroom and 4-door toilet at Gilgil Garrison ECDE, Gilgil Ward (Reserved for Youth)

What is being bought

Nakuru County Government invites tenders for the proposed construction and equipping of a classroom and 4-door toilet at Gilgil Garrison ECDE in Gilgil Ward, Gilgil Sub-County, under reference CGN/GMB/ONT/005/2026-2027. The tender is reserved for youth-owned businesses, and the works are Open National Tender under a standard tender document with fixed prices in Kenya Shillings.

Key facts

Closing

Wed 28 Oct 2026, 10:00 am
Tenders must be received on or before this date and time at the County Secretary tender box or by post, after all addenda (none provided). Portal closing matches. D2 p.32

Bid / tender security

No bid security (bank guarantee or similar) is required. Instead, a Tender-Securing Declaration on the prescribed form must be dully filled, signed and stamped. No amount is stated. The form must be witnessed by a Commissioner of Oaths or advocate (p.7 item 7). D2 p.32

Tender fee

Tender documents may be downloaded free of charge from the County website, supplier portal or the PPIP portal. No tender fee is stated in the reviewed pages. D2 p.7

Site visit

اختياري
No pre-tender site visit is scheduled (TDS says NOT APPLICABLE). Bidders are encouraged to visit and inspect the site at their own cost and risk. Standard rule D2 p.14

Pre-bid meeting

اختياري
No pre-tender conference is held (TDS ITT 8.1: NOT APPLICABLE). D2 p.31

Reserved for

Reserved for YOUTH under ITT 35.2; the portal and advert also list youth reservation. Youth group bidders must hold a valid AGPO Certificate (MR11). D2 p.33

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened publicly in the presence of tenderers' representatives who attend, at County Government HQ, Moi Road, 1st Floor Board Room, Nakuru. The D1 advert mentions County Chambers. D2 p.32

Tender validity

Tenders remain valid for 210 days. The start date is disputed between sources (see conflicts). Conflicting D2 p.32

Who can apply

• The tender is reserved for the youth group. Only businesses qualifying as youth under the reservation may tender, as the invitation states. D2 p.7
• The invitation to tender is extended only to the youth group that qualifies for the reservation (ITT 35.2). D2 p.33

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Honest history of any claims, litigation, default notices and financial penalties, in the prescribed format, certified by a Commissioner of Oaths (MR1). D2 p.35
• Copy of the company's Certificate of Incorporation or registration in Kenya from the Registrar of Companies, certified by a Commissioner of Oaths or advocate registered in Kenya (MR2). D2 p.35
• Copy of CR12 for the directors of the company, or National ID for a sole proprietorship, valid for the last 12 months, certified (MR3). D2 p.35
• Certified copy of registration with the National Construction Authority in Category 8 or above as a Building Works Contractor, with a valid NCA Practicing License, certified (MR4). See conflicts. Conflicting D2 p.35
• Valid copy of current Certificate of Tax Compliance from Kenya Revenue Authority, valid at least on the closing date (MR5). D2 p.35
• Form of Tender completed, signed and stamped in the format provided (MR6). D2 p.35
• Duly filled, signed and stamped Tender-Securing Declaration Form in the format provided, witnessed by a Commissioner of Oaths or advocate registered in Kenya (MR7). D2 p.35
• Duly filled, signed and stamped confidential business questionnaire (MR8). D2 p.35
• Current valid business permit for year 2026, certified by a Commissioner of Oaths or advocate registered in Kenya (MR9). D2 p.35
• Written power of attorney authorizing the bid signatory to commit the bidder, witnessed by a Commissioner of Oaths (MR10). D2 p.35
• Valid AGPO Certificate for the youth reservation (MR11). D2 p.35
• Tender documents must be submitted in both soft copy (through the IFMIS supplier portal) and hard copies, as described in the invitation notice (MR12). D2 p.35
• Duly filled, signed and stamped beneficial ownership information form (BOI) (MR13). D2 p.35
• Sequential serialization and pagination of the entire document from page 1 to the last page (1, 2, 3...) (MR14). D2 p.35

Required only in some situations

• If bidding as a joint venture: a copy of the Joint Venture Agreement signed by all members, or a letter of intent to execute one, with a copy of the proposed agreement. The TDS states JV is not applicable (maximum 2 members: NOT APPLICABLE). D2 p.16

Experience, licences and financial capacity

Technical

• TR1 General experience: 3 years and above in business carrying out similar works scores 10 marks; 2-3 years scores 5 marks; 0-2 years scores 3 marks. Evidence of LPO/LSO/award letters and contracts is attached. D2 p.39
• TR1 specific experience: annual volume of similar works of Kshs. 2 million and above in the past 2 years, scored up to 20 marks, with evidence in form of LPO/LSO, award, contract agreements or completion certificates. D2 p.39
• TR3 proposed personnel: qualified and experienced technical staff in the company with training in building works related field (10 marks). D2 p.39

Financial

• TR2 financial capacity: certified bank statements for the past two years 2024 and 2025, 5 marks each year (10 marks total for bank statements); a letter of credit or line of credit from the tenderer's bank is also scored. D2 p.39
• Certified audited accounts for 2024 and 2025, signed and stamped by a certified practicing accountant or auditor, 5 marks each year (10 marks total). D2 p.39

How and where to submit

• Electronic tenders are permitted. Soft copies must go through the supplier portal and hard copies in sealed envelopes to the tender box or by post. D2 p.7
• Tenders must be submitted in both soft and hard copies. Hard copies go in plain sealed envelopes marked with tender number and description, deposited in the tender box at County Government HQ ground floor main entrance, Moi Road, Nakuru, or sent by post to The County Secretary. The P.O. Box number differs between sources (see conflicts). Conflicting D2 p.33
• Address for submission per TDS: The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, County Government Headquarters, Ground Floor at the main entrance, Nakuru. Conflicting D2 p.32
• Number of copies: one original (marked ORIGINAL) plus ONE copy, each marked COPY, as the TDS states. D2 p.32

Lots and categories

• No lots are described in the reviewed pages; this is a single contract. Not stated P

What the addenda changed

• No addenda were provided with the reviewed material. Not stated P

Not covered in the documents we reviewed

• Addenda (A1, A2...) for this tender, if any
• Section V Drawings, Section VI Specifications and Section VII Bills of Quantities
• Section IV Tendering Forms and standard forms (Form of Tender, confidential business questionnaire, Tender-Securing Declaration form)
• Contract value or budget estimate and performance security requirements
• Section VIII-X General and Special Conditions of Contract
• Exact opening venue confirmation and any electronic opening procedure
• Pages 1-6 and remaining Sections of D2 not reviewed

Terms explained

AGPO

Access to Government Procurement Opportunities: reservation for youth, women and persons with disability businesses, which must hold an AGPO certificate.

TDS

Tender Data Sheet: the section that sets the specific tender details, overriding the general instructions.

ITT

Instructions to Tenderers: the general rules for preparing and submitting bids.

Tender-Securing Declaration

A signed declaration, witnessed, that the bidder accepts penalties such as debarment if it withdraws or fails to sign, used instead of a bank guarantee here.

Responsive / non-responsive

A responsive bid meets all mandatory requirements; a non-responsive bid is rejected without evaluation.

MR

Mandatory Requirement: a pass/fail preliminary check required before technical evaluation.

BOI

Beneficial Ownership Information form: discloses the people who own and control the company.

CR12

Company return listing directors and shareholders from the Registrar of Companies.

JV

Joint Venture: two or more firms bidding together under one agreement.

IFMIS supplier portal

Government electronic procurement system through which soft copies are uploaded.

Commissioner of Oaths

Official who certifies documents or signatures on affidavits and declarations.