Construction and equipping of ECDE classroom at Teache…

What is being bought

Nakuru County Government invites sealed tenders for the proposed construction and equipping of an ECDE classroom at Teachers B in Gilgil Ward, Gilgil Sub-County, under an open national tender reserved for youth. Quantities and contract value are not stated in the reviewed pages.

What could disqualify you

Tenderers debarred from public procurement are ineligible to tender or be awarded a contract. Debarment list is on the PPRA website. Standard rule D2 p.12
Late tenders will be rejected and returned unopened. D2 p.8
A tender not accompanied by a substantially responsive Tender-Securing Declaration shall be rejected as non-responsive. Standard rule D2 p.20
Tenders quoted in currencies other than Kenya shillings will be determined non-responsive and rejected. Standard rule D2 p.25
Tenders not meeting every mandatory requirement MR1 to MR14 are non-responsive and will not be evaluated further. D2 p.36
Tenderers scoring below 70% in technical evaluation are eliminated and not considered further. D2 p.42

Key facts

Closing: Wed 28 Oct 2026, 10:00 am
Tenders close on 28 October 2026 at 10:00 a.m. East Africa time. Portal closing matches the tender documents. No addenda were provided to change this. D2 p.33
Bid / tender security: No tender security is required. Instead tenderers must submit a duly filled, signed and stamped Tender-Securing Declaration Form, witnessed by a Commissioner of Oaths. D2 p.33
Tender fee: Tender documents may be downloaded free of charge from the County website, supplier portal or tenders.go.ke. D2 p.7
Site visit: Optionnel
Pre-tender site visit is not applicable. Tenderers are encouraged, at their own cost and risk, to visit the site before tendering. D2 p.32
Pre-bid meeting: Optionnel
Pre-tender conference is not applicable. D2 p.32
Reserved for: Tender is reserved for YOUTH (youth enterprises holding a valid AGPO certificate). Open to qualified youth tenderers only, per the invitation and TDS. D2 p.7
Contract value: Not stated in the documents we reviewed Not stated D2
Tender opening: Tenders are opened publicly immediately after the deadline, in the presence of tenderer representatives who attend, at County Government Headquarters, Moi Road, 1st Floor Board Room, Nakuru. D2 p.33
Tender validity: Tenders remain valid for 210 days from the date of opening. D2 p.33

Who can apply

Tender is reserved to youth-qualified tenderers. The TDS states the invitation is extended to the group qualifying for reservations: YOUTH. D2 p.33
Tenderers that are foreign are those not registered in Kenya, or registered in Kenya with less than 51 percent Kenyan citizen ownership. Foreign tenderers must source at least 40% of contract inputs from national suppliers and contractors, and JVs may not subcontract more than 10% of contract price to foreign firms. Standard rule D2 p.12

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Technical evaluation (Part B) scores out of 100 across TR1 to TR5: general and specific experience, financial capacity, proposed personnel, essential equipment, and work methodology. Minimum 70% required. D2 p.42
Essential equipment: concrete mixer or vibrator, and tipper, lorry or pickup, evidenced by ownership documents or lease agreements with telephone and email. D2 p.40

Financial

Submission of certified bank statements for the past two years (2025 and 2024), 5 marks each year; letter of credit or line of credit may also count. D2 p.40
Lowest technically qualified financial quote is recommended for award. Ties go to the highest technical score. D2 p.42

How and where to submit

Electronic tenders permitted. Softcopy through the supplier portal, and hard copies in plain sealed envelopes marked with tender number and description, deposited in the tender box at County HQ Moi Road ground floor entrance or posted to the County Secretary, P.O. Box 2780-20100, Nakuru. D2 p.34
Only one copy is required in addition to the original tender. D2 p.33
Tender must be in a single sealed envelope bearing the tender name and reference number, with inner sealed envelopes marked ORIGINAL and COPIES, each showing the procuring entity and tenderer names and the reference number. Standard rule D2 p.21
Questions on the tender must reach the procuring entity in writing, by email to supplychain@nakuru.go.ke, not later than 3 days before the closing date. D2 p.32

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Procuring entity postal box number: Advert gives P.O. Box 2870-20100 for the County Secretary, while the tender document and TDS give P.O. Box 2780-20100. Confirm the correct address before posting hard copies. (D1 p.3; D2 p.8 and D2 p.33)
NCA registration timing: ITT 3.12 says NCA registration is not a condition for tender and only needed before contract award, but MR4 requires a certified NCA registration (Category 8 or above) at the preliminary stage. Ask the procuring entity which applies. (D2 p.12 (ITT 3.12); D2 p.36 (MR4))

Not covered in the documents we reviewed

Addenda or clarifications (A1, A2 and so on) were not provided, so any later changes to the closing date or requirements are unknown.
Pages 1-6 and pages 9-11 of the bidding document, covering the full invitation, instructions and general parts, were not provided.
Contract value, bills of quantities, drawings and specifications (Sections V to VII) were not provided.
Tender Securing Declaration form and other forms in Section IV were not provided.
Whether a financial bid value must be entered in the Form of Tender and Bills of Quantities was not confirmed.
Exact number of years and contract values for TR1 and TR2 thresholds beyond the mark schedule were not fully verified.
Tender-related Notice of Intention to Award and complaint timelines were not provided.

Terms explained

AGPO: Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disabilities. This tender is reserved for youth and requires an AGPO certificate.
TDS: Tender Data Sheet: the tender-specific section that overrides the general Instructions to Tenderers.
ITT: Instructions to Tenderers: the general rules for preparing and submitting a tender.
Tender-Securing Declaration: A signed declaration, witnessed by a Commissioner of Oaths, that replaces a cash or bank security. It may lead to debarment if the bidder withdraws or fails to sign the contract.
Responsive / non-responsive: A responsive tender meets all requirements without material deviation. A non-responsive tender is rejected.
MR: Mandatory Requirement: a pass/fail check at preliminary evaluation. Missing any one makes the tender non-responsive.
CR12: Kenyan company return listing the directors and shareholders, issued by the Registrar of Companies.
NCA: National Construction Authority: the body that registers contractors for construction work.
JV: Joint Venture: a group of firms bidding together. Not applicable to this tender per the TDS.
Commissioner of Oaths: A person authorized to certify and witness signed documents, such as an advocate registered in Kenya.

Construction and equipping of ECDE classroom at Teachers B, Gilgil Ward (Tender CGN/GMB/ONT/007/2026-2027), reserved for youth