CGN/GMB/ONT/009/2026-2027 Grading, murraming and drain…

What is being bought

Proposed grading, murraming and drainage works at Kampi Somali, Leleshwa/Manyatta and Mbegi & Site Baraka roads in Gilgil Ward, Gilgil Sub-County, under an open national tender by Nakuru County Government. The tender is reserved for women-owned enterprises (AGPO).

What could disqualify you

Bidders who do not satisfy any mandatory requirement MR 1 to MR 14 are non-responsive and their tenders will not be evaluated further. D2 p.35
Tender not accompanied by a substantially responsive Tender-Securing Declaration will be rejected as non-responsive. Standard rule D2 p.20
Late tenders will be rejected and returned unopened. D2 p.7
Tenders quoting in currencies other than Kenya shillings will be determined non-responsive and rejected. Standard rule D2 p.25
Failure to provide the required beneficial ownership information, or information later found incomplete or inaccurate, can lead to rejection (ITT 19.8). Standard rule D2 p.18

Key facts

Closing: Wed 28 Oct 2026, 10:00 am
Closing date and time for submission of tenders (East Africa time), per the invitation and TDS. D2 p.32
Bid / tender security: No tender security (bank guarantee) is required; instead a Tender-Securing Declaration Form, dully filled, signed and stamped, witnessed by a commissioner of oaths/advocate, must be submitted. Form must be original. D2 p.32
Tender fee: Tender documents may be downloaded free of charge. D2 p.7
Site visit: اختياري
Site visit: not applicable under TDS; the site visit is optional (encouraged) at tenderer's own cost. D2 p.31
Pre-bid meeting: اختياري
No pre-tender meeting: NOT APPLICABLE per TDS. D2 p.31
Reserved for: Reserved for women. Only firms belonging to the specified group may tender, per the invitation and TDS ITT 35.2; the group must hold a valid AGPO certificate (MR 11). D2 p.34
Contract value: Not stated in the documents we reviewed Not stated P
Tender opening: Tenders opened publicly immediately after the closing deadline at County Government HQ, Moi Road, 1st floor Board Room, Nakuru; bidder representatives may attend and sign a register. D2 p.32
Tender validity: Tenders remain valid for 210 days from the tender submission deadline. D2 p.32

Who can apply

Reserved for women: tendering is reserved to qualified and interested tenderers reserved for women. D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Technical evaluation (score out of 100; bidders must score 70% and above to proceed to financial evaluation): General experience in similar works (10), specific experience of annual works of Kshs 2 million and above in the past 2 years (20), financial capacity via certified bank statements and audited accounts for 2025 and 2024 (25), proposed personnel with degree/diploma in building field (10), essential equipment such as concrete mixer/vibrator and tipper/lorry/pickup (20), and work methodology and safety methodology (15). D2 p.41

Financial

Lowest evaluated responsive tender that qualifies technically is recommended for award. Prices quoted in Kenya Shillings, including all taxes. Tie on lowest price goes to highest technical score. D2 p.40
Turnover, liquidity and experience thresholds for post-qualification are blank in the material provided (amounts not inserted). Not stated D2 p.37

How and where to submit

Electronic submission permitted; soft copy through supplier portal and hard copies in plain sealed envelope marked with tender number and description, deposited at the tender box at County Government HQ ground floor main entrance or posted to The County Secretary, P.O Box 2780-20100, Moi Road, Nakuru. D2 p.8
Complete tender document submitted in hard copy and soft copy. Original plus ONE copy of the tender required (ITT 22.1). D2 p.32
Tenders must be signed by a person authorized by written confirmation: an authorization from the company directors designating an officer, certified by commissioner of oaths. D2 p.32
Tenders must be sealed; inner envelopes marked ORIGINAL and COPIES, bearing the name and reference number of the tender. Unsealed or unmarked envelopes are not accepted. Standard rule D2 p.21

Lots and categories

No lots: single contract for this tender. Not stated D2 p.7

What the addenda changed

No addenda were provided for review. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Submission method: Portal lists electronic and written submission; the tender requires BOTH soft copy via supplier portal (MR 12 says IFMIS supplier portal) and hard copies. Bidders should confirm with the procuring entity how the electronic submission is to be made. (P; D2 p.8; D2 p.35)
Postal address: Invitation gives P.O Box 2870-20100; TDS and submission address give P.O Box 2780-20100. (D1 p.3; D2 p.8; D2 p.31)
Opening venue: Opening listed as County Chambers in advert, Ground Floor Entrance/chambers in ITT, and 1st floor Board Room in TDS. (D1 p.3; D2 p.8; D2 p.32)
Clarification deadline: Clarification request cut-off is stated only as 3 days before closing in TDS; the TDS also gives address and email but the ITT 8.2 wording is generic. (D2 p.31)

Not covered in the documents we reviewed

Full set of addenda (none provided); confirm no later changes to closing date
Post-qualification thresholds: minimum turnover, liquidity amount, number and value of similar contracts, years for history checks
Bill of Quantities and drawings/specifications for scope and quantities (road lengths not stated)
Contract value / engineer's estimate not stated
Tender fee: none stated; confirm free download only
Exact format and contents of the electronic submission on the supplier portal
Contract performance security and signing requirements
Reserved-group detail: AGPO registration authority named generically only

Terms explained

AGPO: Access to Government Procurement Opportunities: reservation for women, youth and persons with disability, requiring a valid registration certificate.
TDS: Tender Data Sheet: the tender-specific details that override the general instructions.
Tender-Securing Declaration: A signed, stamped declaration (witnessed by a commissioner of oaths) promising to honour the bid, used instead of a bank tender security.
MR: Mandatory Requirement: a pass/fail preliminary check; failing any means the tender is non-responsive.
Responsive: A tender that meets all the tender requirements without material deviation, reservation or omission.
CR12: Kenyan company return listing directors and shareholders issued by the Registrar of Companies.
NCA: National Construction Authority: registers contractors by category; Category 8 road works is required here.
Murraming: Spreading and compacting gravel material on a road surface.
BOI: Beneficial ownership information form disclosing who ultimately owns and controls the company.

CGN/GMB/ONT/009/2026-2027 Grading, murraming and drainage works at Kampi Somali, Leleshwa/Manyatta, Mbegi & Site Baraka roads, Gilgil (reserved for women)