Grading, murraming and culvert installation at Lower Kigogo and Kikopey, Gilgil Ward - Nakuru County (CGN/GMB/ONT/010/2026-2027)

What is being bought

Nakuru County Government requests tenders for proposed grading, murraming and culvert installation at Lower Kigogo and Kikopey locations in Gilgil Ward, Gilgil Sub-County. The tender is reserved for women. Quantities and contract value are not stated in the reviewed pages.

Key facts

Closing

Wed 28 Oct 2026, 10:00 am
Tenders close on Wednesday 28 October 2026 at 10:00 East Africa time. Late tenders will be rejected. D2 p.32

Bid / tender security

No tender security is required. Instead a duly filled, signed and stamped Tender-Securing Declaration Form, witnessed by a Commissioner of Oaths or advocate, must be submitted. D2 p.32

Tender fee

Tender documents may be downloaded free of charge. No tender fee is stated in the reviewed pages. D2 p.7

Site visit

Optional
Site visit: not stated as mandatory; TDS says Pre-Tender Site Visit is NOT APPLICABLE. Tenderers are encouraged to visit the site at their own cost. D2 p.31

Pre-bid meeting

Optional
No pre-tender meeting: TDS states Pre tender Conference is NOT APPLICABLE. D2 p.31

Reserved for

Reserved for WOMEN. Only businesses belonging to this specified group are eligible to tender, per the invitation and ITT 35.2. D2 p.32

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders will be opened immediately after the closing deadline at County Government of Nakuru, Moi Road, County Government Headquarters, 1st Floor, Board Room, Nakuru. Bidder representatives may attend. D2 p.32

Tender validity

Tenders remain valid for 210 days from the tender submission deadline. D2 p.32

Who can apply

• Tendering is reserved to qualified and interested tenderers who are women (reserved for WOMEN). Bidders must hold a valid AGPO certificate for women (see mandatory document MR 11). D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Form of tender completed, signed and stamped in the format provided. D2 p.35
• Original Tender-Securing Declaration Form in the format provided, witnessed by a Commissioner of Oaths or advocate registered in Kenya, duly filled, signed and stamped. D2 p.35
• Certified copy of Certificate of Incorporation/registration in Kenya from the Registrar of Companies, certified by commissioner of oaths/advocate registered in Kenya. D2 p.35
• CR12 for the directors of the company, or National ID for sole proprietorship, valid for the last 12 months, certified by commissioner of oaths/advocate. D2 p.35
• Certified copy of National Construction Authority (NCA) registration in Category 8 or above as a Road Works Contractor, with a valid NCA Practicing License, certified by commissioner of oaths/advocate. D2 p.35
• Valid copy of current Certificate of Tax Compliance from KRA, valid at least on the closing date. D2 p.35
• Duly filled, signed and stamped confidential business questionnaire. D2 p.35
• Current valid business permit (year 2026), certified by commissioner of oaths/advocate. D2 p.35
• Written power of attorney authorizing the signatory to commit the bidder, witnessed by a Commissioner of Oaths. D2 p.35
• Valid AGPO Certificate for reserved group WOMEN. D2 p.35
• Tender documents submitted in both soft (through IFMIS supplier portal) and hard copies in the manner described in the Invitation Notice. D2 p.35
• Duly filled, signed and stamped beneficial ownership information form (BOI). D2 p.35
• Sequential serialization and pagination of the entire document from page 1 to the last page (1,2,3...). D2 p.35
• Honest history of claims, litigation, default notices and financial penalties, in the format provided, certified by a Commissioner of Oaths. D2 p.35
• Original Tender-Securing Declaration Form, witnessed by a Commissioner of Oaths or advocate, required with all tenders. D2 p.7

Required only in some situations

• Joint venture tenders must include a copy of the JV agreement, or a letter of intent to form one signed by all members. Not applicable: the TDS states maximum JV members is NOT APPLICABLE. D2 p.16

Experience, licences and financial capacity

Technical

• Contractor must be registered with NCA in Category 8 or above as a Road Works Contractor (MR 4). D2 p.35
• Technical evaluation (100 points, 70% pass mark): general experience (10), specific experience of works worth Kshs 2 million and above in past 2 years (20), financial capacity (25), proposed personnel with civil/building degree and diploma site agent (10), essential equipment incl. concrete mixer/vibrator and tipper/lorry/pickup (20), work methodology and safety (15). Only bidders scoring 70% and above proceed to financial evaluation. D2 p.40

Financial

• Financial evaluation: the bidder that qualifies technically with the lowest financial quote will be recommended for award. Ties go to the highest technical score. Prices must be in Kenya shillings and include all taxes. D2 p.41
• Bank statements (certified) for 2025 and 2024 and audited accounts for 2025 and 2024 are scored under financial capacity; letter of credit or line of credit is also scored. D2 p.39

How and where to submit

• Submit soft copy through the supplier portal and hard copies in a plain sealed envelope marked with tender number and description, deposited in the tender box at County Government HQ Ground Floor main entrance, Moi Road, Nakuru, or sent by post to The County Secretary, P.O Box 2780-20100, Moi Road, Nakuru. D2 p.32
• Tender must be serialized and paginated sequentially from cover page to last page including attachments (1, 2, 3...). D2 p.7
• Number of copies: one original marked ORIGINAL plus ONE copy marked COPY. D2 p.32
• Electronic tenders are permitted through the supplier portal, but the portal record also shows physical hard copies are required alongside soft copies. D2 p.7
• Tender must be signed by the authorized person; the authorization must be an authorization from the company directors designating an officer, certified by a commissioner of oaths. D2 p.32

Lots and categories

• Single tender; no lots stated in the reviewed pages. Not stated D2 p.36

What the addenda changed

• No addenda were provided in the reviewed material. Not stated P

Not covered in the documents we reviewed

• Bill of quantities, drawings and specifications (Sections V to VII) for quantities and scope
• Contract value or estimate for the works
• Form of Tender, Tender-Securing Declaration form and other tendering forms (Section IV)
• Preliminary and technical evaluation detail beyond the pages reviewed
• Any addenda issued after the advert
• Contract conditions and performance security details
• Confirmation of the correct postal box number

Terms explained

AGPO

Access to Government Procurement Opportunities, a set-aside for women, youth and persons with disability; here the tender is reserved for women.

Tender-Securing Declaration

A signed declaration, witnessed by a commissioner of oaths, promising to accept penalties such as debarment if the bidder withdraws or fails to sign the contract, used instead of cash or bank security.

Responsive / non-responsive

A bid that meets all mandatory requirements without material deviation is responsive; otherwise it is rejected as non-responsive.

TDS

Tender Data Sheet: the tender-specific section that overrides the general Instructions to Tenderers.

MR

Mandatory Requirement checked at preliminary evaluation; failure leads to rejection.

Commissioner of Oaths

A person authorised to witness and certify signed documents.

Murraming

Spreading gravel or murram (laterite soil) to surface an unpaved road.

Culvert

A pipe or box channel under a road that lets water pass.

CR12

Company return of directors and shareholders issued by the Registrar of Companies.

NCA

National Construction Authority, which registers contractors by category.