Tender for the proposed Mbegi-Zamzam Water Works in Gilgil Ward, Gilgil Sub-County (CGN/GMB/ONT/011/2026-2027)

What is being bought

Nakuru County Government invites sealed tenders for the proposed Mbegi-Zamzam Water Works in Gilgil Ward, Gilgil Sub-County, under an open national tender reserved for women. The reviewed pages show a fixed-price works contract; quantities and the exact work scope are in the Drawings, Specifications and Bills of Quantities, which were not provided.

Key facts

Closing

Wed 28 Oct 2026, 10:00 am
Tenders must be received on or before Wednesday 28 October 2026 at 10:00 am East Africa time; the portal closing date matches. D2 p.32

Bid / tender security

No tender security (bank guarantee or cheque) is required. Instead, bidders must submit a duly filled, signed and stamped Tender-Securing Declaration Form, witnessed by a Commissioner of Oaths or advocate. No amount is stated. D2 p.32

Tender fee

Tender documents may be downloaded free of charge from the County website, the supplier portal or the tenders.go.ke portal. No fee is stated. D2 p.7

Site visit

Optional
No pre-tender site visit is held under the TDS; a site visit is at the tenderer's own cost and risk if the tenderer chooses to visit. D2 p.31

Pre-bid meeting

Optional
No pre-tender meeting is held under the TDS; clarification questions must be sent in writing to supplychain@nakuru.go.ke at least 3 days before the deadline. D2 p.31

Reserved for

Reserved for women: the invitation says tendering is reserved to women-owned businesses (AGPO), so only eligible women's enterprises may tender. Mandatory requirement MR11 requires a valid AGPO Certificate. D2 p.33

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened immediately after the closing deadline at County Government of Nakuru, Moi Road, County Government Headquarters, 1st Floor Board Room, Nakuru. Bidders' representatives may attend. D2 p.32

Tender validity

Tenders remain valid for 210 days. The validity start date is disputed; see conflicts. Conflicting D2 p.32

Who can apply

• Tendering is reserved to women (Reserved for WOMEN), as stated in the invitation to tender. D2 p.7
• The portal lists the reserved group for this tender as women. P

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: honest history of any claims, litigation, default notices and financial penalties due to defaults, in the format provided and certified by a Commissioner of Oaths. D2 p.35
• MR2: copy of the company's Certificate of Incorporation/registration in Kenya from the Registrar of Companies, certified by a Commissioner of Oaths or advocate registered in Kenya. D2 p.35
• MR3: copy of CR12 for the directors of the company, or National ID for a sole proprietorship, valid for the last 12 months, certified by a Commissioner of Oaths or advocate. D2 p.35
• MR4: certified copy of registration with the National Construction Authority (NCA) in Category 8 or above as a water Works Contractor, with a valid NCA Practicing License, certified by a Commissioner of Oaths or advocate. D2 p.35
• MR5: valid copy of the company's current Tax Compliance Certificate from the Kenya Revenue Authority (KRA), valid at least on the closing date. D2 p.35
• MR6: Form of Tender completed, signed and stamped in the format provided. D2 p.35
• MR7: duly filled, signed and stamped Tender Securing Declaration Form in the format provided, witnessed by a Commissioner of Oaths or advocate registered in Kenya. D2 p.35
• MR8: duly filled, signed and stamped confidential business questionnaire. D2 p.35
• MR9: current valid business permit for year 2026, certified by a Commissioner of Oaths or advocate. D2 p.35
• MR10: written power of attorney authorizing the signatory of the bid to commit the bidder, witnessed by a Commissioner of Oaths. D2 p.35
• MR11: valid AGPO Certificate for the reserved group (women). D2 p.35
• MR12: tender documents submitted in both soft copy (through the IFMIS supplier portal) and hard copies in the manner described in the invitation notice. D2 p.35
• MR13: duly filled, signed and stamped beneficial ownership information form (BOI). D2 p.35
• MR14: sequential serialization and pagination of the entire tender document from page 1 to the last page (1, 2, 3...), per section 74(1)(i) of PPADA 2015. D2 p.35
• Original Tender-Securing Declaration (in the format provided) must accompany the tender and be witnessed by a Commissioner of Oaths or advocate. D2 p.7
• Only one additional copy of the tender is required besides the original, marked COPY; the original must be marked ORIGINAL. D2 p.32

Experience, licences and financial capacity

Technical

• TR1 general experience: 3 years and above in similar works scores 10 marks; 2-3 years 5 marks; 0-2 years 3 marks. Specific experience: annual volume of works of Kshs 1.5 million and above in the past 2 years scores up to 20 marks, with evidence (LPO/LSO, award, contracts or completion certificates). D2 p.39
• TR3 proposed personnel: head office graduate (director, manager or accountant) with bachelor degree in civil/structural engineer/building; site agent or construction manager with diploma in building construction and over 2 years experience. D2 p.40
• TR4 essential equipment: concrete mixer/vibrator (10 marks) and tipper/lorry/pickup (10 marks), evidenced by ownership documents or lease agreements that include telephone and email. D2 p.40
• TR5 work methodology: work programme within the contract period (10 marks) and safety methodology during construction (5 marks). D2 p.40
• Only bidders scoring 70% and above in technical evaluation proceed to financial evaluation; those below 70% are eliminated. D2 p.41

Financial

• Tenders are quoted in Kenya Shillings and must include all taxes. The tender is fixed price. D2 p.7
• Bank statements: certified bank statements for the past two years 2025 and 2024 (5 marks each year) and certified audited accounts for 2025 and 2024 signed and stamped by a certified practising accountant/auditor (5 marks each year) are scored. D2 p.39
• Financial evaluation: the bidder that qualifies technically and quotes the lowest price is recommended for award. A tie on lowest price goes to the higher technical score. D2 p.41

How and where to submit

• Hard copies in plain sealed envelopes marked with tender number and description, deposited in the tender box at County Government headquarters ground floor entrance, Moi Road, Nakuru, or sent by post to the County Secretary. D2 p.32
• Soft copy must be submitted through the supplier portal; both soft and hard copies are required. D2 p.32
• Electronic submission is permitted for this tender; electronic procedures in the TDS apply. D2 p.7

Not covered in the documents we reviewed

• No addenda were provided, so changes from addenda cannot be confirmed.
• Contract value, minimum turnover amount, number of similar contracts and key personnel years are blank in Section III and the TDS.
• Drawings, Specifications and Bills of Quantities (Sections V to VII) were not reviewed; scope and quantities are not confirmed.
• Tender Form, Tendering Forms and Contract Forms (Sections IV and X) were not reviewed.
• Notice of Intention to Award and complaints procedure detail was only partly reviewed.
• About 80 of 109 pages of the bidding document were not provided.

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the general Instructions to Tenderers (ITT).

ITT

Instructions to Tenderers: the standard rules on how to prepare, submit and open a tender.

AGPO

Access to Government Procurement Opportunities: reserved groups (women, youth, persons with disability) who may be restricted to tendering for certain contracts when registered.

Tender-Securing Declaration

A signed, witnessed promise that the bidder accepts penalties (such as debarment) if it withdraws or fails to sign the contract; used here instead of a cash or bank guarantee.

Responsive / non-responsive

A tender that meets all mandatory requirements without material deviation is responsive; otherwise it is rejected.

Commissioner of Oaths

A person authorised to certify copies of documents and witness signed statements.

NCA

National Construction Authority, which registers contractors by category.

BOI form

Beneficial ownership information form: states who really owns and controls the company.

Serialization

Numbering every page of the tender in sequence from 1 to the last page.

BOQ

Bill of Quantities: the priced list of works items the tenderer must fill in.

Lowest Evaluated Tender

The responsive bid that passes qualification and has the lowest price after technical scoring.