Purchase and installation of litter bins at Gilgil town in Gilgil Ward, Gilgil Sub-County (CGN/GMB/ONT/013/2026-2027)

What is being bought

Nakuru County Government is inviting sealed tenders for the proposed purchase and installation of litter bins at Gilgil town in Gilgil Ward, Gilgil Sub-County. The number of bins is not stated in the reviewed pages. The tender is reserved for women-owned businesses holding a valid AGPO certificate.

Key facts

Closing

Wed 28 Oct 2026, 10:00 am
Tender closes on Wednesday 28 October 2026 at 10:00 East Africa time. No addenda were supplied, so this is the current deadline. D2 p.33

Bid / tender security

No tender security is required. Tenderers must submit a duly filled, signed and stamped Tender-Securing Declaration Form in the format provided, witnessed by a Commissioner of Oaths or registered advocate. No amount is stated. D2 p.32

Tender fee

Tender documents may be viewed and downloaded free of charge from the county website, the supplier portal or tenders.go.ke. D2 p.7

Site visit

Optional
No pre-tender site visit is held. Visiting the site is optional, at the tenderer's own cost and risk (standard rule). D2 p.31

Pre-bid meeting

Optional
No pre-tender conference is held. D2 p.31

Reserved for

Tender is reserved for women. Only businesses in this group may tender, as stated in the invitation and the Tender Data Sheet (ITT 35.2). D2 p.7

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders open immediately after the deadline in the presence of attending tenderers' representatives, at the Board Room, 1st floor, County Government HQ, Moi Road, Nakuru. D2 p.33

Tender validity

Tenders remain valid for 210 days. The invitation counts from the date of opening; the standard template counts from the submission deadline. Confirm the start date with the procuring entity. Conflicting D2 p.7

Who can apply

• Tender is reserved for women. Bidders must hold a valid AGPO Certificate for Reserved for WOMEN (MR10). D2 p.35
• The tenderer must be constituted, incorporated or registered in Kenya and operate in line with Kenyan law. Standard template rule; the tender-specific pages do not change it. Standard rule D2 p.12

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: honest history of any claims, litigation, default notices and financial penalties, in the format provided and certified by a Commissioner of Oaths. D2 p.35
• MR2: copy of company Certificate of Incorporation or registration in Kenya from the Registrar of Companies, certified by a Commissioner of Oaths or registered advocate. D2 p.35
• MR3: copy of CR12 for the directors of the company, or National ID for a sole proprietorship, valid for the last 12 months, certified by a Commissioner of Oaths or registered advocate. D2 p.35
• MR4: valid copy of current KRA Certificate of Tax Compliance, valid at least on the closing date. D2 p.35
• MR5: Form of Tender completed, signed and stamped in the format provided. D2 p.35
• MR6: duly filled, signed and stamped Tender-Securing Declaration Form in the format provided, witnessed by a Commissioner of Oaths or registered advocate. D2 p.35
• MR7: duly filled, signed and stamped confidential business questionnaire. D2 p.35
• MR8: current valid business permit for year 2026, certified by a Commissioner of Oaths or registered advocate. D2 p.35
• MR9: written power of attorney authorizing the signatory of the bid, witnessed by a Commissioner of Oaths. D2 p.35
• MR10: valid AGPO Certificate for Reserved for WOMEN. D2 p.35
• MR11: tender documents must be submitted in both soft copy (through the IFMIS supplier portal) and hard copies, as described in the invitation notice. D2 p.35
• MR12: duly filled, signed and stamped beneficial ownership information form (BOI). D2 p.35
• MR13: the entire document must be serialized from page 1 to the last page (1, 2, 3...) in line with Section 74(1)(i) of PPADA 2015. D2 p.35
• Only one original and one copy of the tender are required, marked ORIGINAL and COPY. Tenderers must also serialize all pages. D2 p.32

Experience, licences and financial capacity

Technical

• Preliminary mandatory requirements must be met before technical evaluation. Technical evaluation is scored out of 100 and bidders must score 70% or more to proceed to financial evaluation. D2 p.41
• TR1 general experience: 3 years and above in similar works earns 10 marks; specific experience with annual volume of works of Kshs 1.5 million and above in the past 2 years earns up to 20 marks. Evidence (LPOs, LSOs, award letters, contracts or completion certificates) must be attached. D2 p.39
• TR3 proposed personnel: head office staff with degree in civil/structural engineering or building, and site agent or construction manager with diploma in building construction, with experience of over 2 years for each. D2 p.40
• TR4 equipment: evidence of ownership (purchase receipt) or lease agreements (with telephone and email) for a concrete mixer or vibrator (10 marks) and a tipper, lorry or pickup (10 marks). D2 p.40
• TR5 work methodology: proposed work sequence/programme within the contract period (10 marks) and safety methodology (5 marks). D2 p.40

Financial

• TR2 financial capacity: certified bank statements for 2025 and 2024 (5 marks each year, 10 total), and certified audited accounts for 2025 and 2024 signed and stamped by a certified practising accountant or auditor (5 marks each year, 10 total), or a letter of credit (5 marks). D2 p.39
• Financial evaluation is applied only to tenderers who pass technical evaluation. The lowest quoted price is recommended; if two firms tie, the one with the higher technical score is recommended. D2 p.41

How and where to submit

• Electronic tenders are permitted. Soft copies must be submitted through the supplier portal. D2 p.7
• Hard copies must be in a plain sealed envelope marked with tender number and description, and deposited in the tender box at County Government HQ Moi Road, ground floor entrance, or sent by post to the County Secretary. D2 p.7
• Inner envelopes must show the Procuring Entity's name and address, the tenderer's name and address, and the tender reference number. Mark envelopes ORIGINAL and COPIES. Standard rule D2 p.21
• Postal address conflict: the advert gives P.O Box 2870-20100, Nakuru, while the invitation and Tender Data Sheet give P.O Box 2780-20100. Confirm before posting or depositing hard copies. Conflicting D1 p.3
• Tender prices must be quoted in Kenya Shillings and include all taxes, capacity building levy and delivery costs. D1 p.3
• Subcontracting is not permitted: maximum percentage of subcontracting is 0% of the total contract amount. D2 p.33

Not covered in the documents we reviewed

• No addenda [A1] or later amendments were supplied; confirm none change the closing date or requirements.
• Only 28 of 109 pages of the bidding document were reviewed. Pages 1-6, 9-11, 13, and most of the tender forms were not reviewed.
• Bills of Quantities, drawings, specifications (Sections V to VII) and the number, size and design of the litter bins are not in the reviewed material.
• Contract value and the tender sum limits are not stated.
• Performance security amount and form are not stated in the reviewed pages.
• Turnover, similar-contract and key-personnel thresholds are left blank in the template text.
• Whether a site or pre-tender visit is required is confirmed as not applicable, but any delivery or installation location detail is not given beyond Gilgil town.
• Correct postal address is unclear (2870 vs 2780).

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the general Instructions to Tenderers.

ITT

Instructions to Tenderers: the standard rules for preparing and submitting a bid.

MR

Mandatory Requirement: a pass or fail check at preliminary evaluation. Failing one makes the bid non-responsive.

AGPO

Access to Government Procurement Opportunities: reservation for women, youth and persons with disability who are registered with the authority.

Tender-Securing Declaration

A signed, stamped and witnessed form promising to accept penalties (including debarment) if the bidder withdraws or refuses to sign, used instead of a bank guarantee here.

Responsive

A bid that meets all requirements without material deviation. Non-responsive bids are rejected.

CR12

Registrar of Companies return listing a company's directors and shareholders.

Beneficial ownership (BOI) form

Form disclosing the people who ultimately own or control the company.

Serialization

Numbering every page of the tender in sequence (1, 2, 3...).

IFMIS supplier portal

Government electronic procurement system used for soft copy submission.