Gilgil Cultural Centre ablution block, kitchen and fencing - Nakuru County tender CGN/GMB/ONT/015/2026-2027

What is being bought

Proposed construction of an ablution block, kitchen and fencing of Gilgil cultural centre in Gilgil Ward, Gilgil Sub-County, Nakuru County, under an open national tender for works. Quantities are in the Bills of Quantities, which were not provided.

Key facts

Closing

Wed 28 Oct 2026, 10:00 am
Tenders must be received on or before this date and time (East Africa time). Late tenders are rejected. D2 p.32

Bid / tender security

Tender security of KSH 120,000 in the form of a bank guarantee or a guarantee by an insurance company registered and licensed by the Insurance Regulatory Authority. Validity: 30 days beyond the original tender validity (210 days) or any extension. Bankers' cheque, letter of credit and other forms are also listed in the standard clause ITT 21.2. D2 p.32

Tender fee

No tender fee stated. Tender documents may be downloaded free of charge. D2 p.7

Site visit

Optional
Site visit is not compulsory and is not applicable under the Tender Data Sheet (pre-tender site visit: NOT APPLICABLE). Tenderers are encouraged at their own cost to visit the site. D2 p.31

Pre-bid meeting

Optional
No pre-tender meeting. Questions must be sent in writing to supplychain@nakuru.go.ke not later than 3 days before the closing date. D2 p.31

Reserved for

Open tender; not reserved. Tender data sheet states the group is N/A. D2 p.34

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened immediately after closing at County Government of Nakuru, Moi Road, County Government Headquarters, 1st Floor Board Room, Nakuru. Bidders' representatives may attend. D2 p.33

Tender validity

Tenders remain valid for 210 days from the date of tender opening. D2 p.32

Who can apply

• Tendering is open to all qualified and interested tenderers (open tender, not reserved for any group). D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of Incorporation/registration in Kenya from the Registrar of Companies, certified by commissioner of oaths/advocate registered in Kenya. D2 p.35
• Honest history of any claims, litigation, default notices and financial penalties due to defaults, in the format provided and certified by a Commissioner of Oaths. D2 p.35
• CR12 for the directors of the company (or National ID for sole proprietorship), valid for the last 12 months, certified by commissioner of oaths/advocate registered in Kenya. D2 p.35
• Certified copy of registration with the National Construction Authority (NCA) in Category 8 or above as a building Works Contractor, with a valid NCA Practicing License, certified by commissioner of oaths/advocate registered in Kenya. D2 p.35
• Valid copy of current Certificate of Tax Compliance from Kenya Revenue Authority, valid at least on the closing date. D2 p.35
• Form of Tender completed, signed and stamped in the format provided. D2 p.35
• Tender security of KSH 120,000 (see bid_security). D2 p.35
• Duly filled, signed and stamped confidential business questionnaire. D2 p.35
• Current valid business permit (year 2026), certified by commissioner of oaths/advocate registered in Kenya. D2 p.35
• Written power of attorney authorizing the signatory of the bid, witnessed by a Commissioner of Oaths. D2 p.35
• Signed and stamped beneficial ownership information form (BOI). D2 p.35
• Authorization from the company directors designating an officer to sign, certified by a commissioner of oaths. D2 p.32

Experience, licences and financial capacity

Technical

• Technical evaluation (100 marks): general experience (10), specific experience of works of Kshs 4 million and above in the past 2 years (20), financial capacity (25), proposed personnel (10), essential equipment (20), work methodology (15). D2 p.41
• Equipment: concrete mixer/vibrator and tipper/lorry/pickup, evidenced by ownership documents or lease agreements including telephone and email. D2 p.40
• Submit proposed work sequence/programme within the contract period, and detailed work and safety methodology. D2 p.40

Financial

• Certified bank statements for the past two years (2025 and 2024) for financial capacity (up to 10 marks), letter of credit or line of credit, and certified audited accounts for 2025 and 2024 signed and stamped by a certified practicing accountant/auditor. D2 p.39
• Lowest financial quote among technically qualified bidders is recommended for award; ties go to the highest technical score. D2 p.41

How and where to submit

• Electronic tenders are permitted; softcopies must be submitted through the supplier portal and hard copies in a plain sealed envelope marked with tender number and description, deposited in the tender box at County Government HQ ground floor main entrance, Moi Road, Nakuru, or posted to the County Secretary, P.O Box 2780-20100, Nakuru. D2 p.33
• Tender must be submitted in both soft (through IFMIS supplier portal) and hard copies. Only one copy is required in addition to the original. D2 p.36
• Original plus ONE copy, each marked ORIGINAL or COPY; original prevails in any discrepancy. D2 p.32
• All pages must be serialized from cover to last page in the format 1, 2, 3 (including attachments); failure is a mandatory-requirement failure. D2 p.36
• Tenders must be in a single sealed envelope bearing tender name and reference number, with inner envelopes marked ORIGINAL and COPIES, each showing procuring entity, tenderer name/address and reference number. Standard rule D2 p.22

Lots and categories

• No lots: single contract for this tender. Not stated P

What the addenda changed

• No addenda were provided for review. Not stated P

Not covered in the documents we reviewed

• Bills of Quantities, drawings and specifications (Sections V to VII) - scope quantities and technical standards.
• Full Section III evaluation values: minimum annual turnover, number and value of similar contracts, key personnel, years for past performance and litigation history (blank in extract).
• Contract value / engineer's estimate.
• Confidential business questionnaire, forms and tender security form templates (Section IV).
• Any addenda to the tender (none supplied).
• Performance security requirements and contract conditions (Parts 3).
• Exact tender security validity wording in the TDS if different from the standard clause.

Terms explained

TDS

Tender Data Sheet: tender-specific values that override the general Instructions to Tenderers.

Tender security

Money guarantee submitted with the bid to show seriousness; forfeited if the bidder withdraws or fails to sign.

MR

Mandatory Requirement: a pass/fail preliminary check; failure makes the bid non-responsive.

Responsive

A bid that meets all tender requirements without material deviation, reservation or omission.

AGPO

Affirmative action procurement group reservations for youth, women and persons with disability; not applicable here.

NCA

National Construction Authority, which registers building contractors by category.

CR12

Kenyan company return listing directors and shareholders issued by the Registrar of Companies.

BOI

Beneficial ownership information form disclosing who ultimately owns and controls the company.

Substantially responsive

Meets the tender requirements in substance; minor non-material issues may be corrected.