CGN/GMB/ONT/016/2026-2027: Equipping of Gilgil Library ICT hub, Gilgil Ward, Nakuru County (reserved for persons with disability)

What is being bought

Nakuru County Government invites tenders for the proposed equipping of the Gilgil Library ICT hub in Gilgil Ward, Gilgil Sub-County, under an open national tender using a standard tender document. The tender is stated as reserved for persons with disability in the advert and invitation, but the Tender Data Sheet says it is extended to all bidders (see conflicts). The category is Works and the notice describes the work as the supply of goods and execution of works.

Key facts

Closing

Wed 28 Oct 2026, 10:00 am
Closing date and time for submission of tenders is 28 October 2026 at 10:00 AM East Africa time. D2 p.33

Bid / tender security

Tender Securing Declaration form required with the tender. No cash or bank tender security amount is stated in the material reviewed. D2 p.33

Tender fee

Not stated in the documents we reviewed Not stated D2 p.3

Site visit

Not stated in the documents we reviewed Not stated P

Pre-bid meeting

Optional
No pre-tender conference will be held. D2 p.32

Reserved for

Reserved for persons with disability per the advert, invitation and portal; the Tender Data Sheet says the invitation is extended to all bidders. Unresolved conflict. Conflicting D1 p.2

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened immediately after closing on 28 October 2026 at 10:00 AM East African Time at County Government of Nakuru, old chambers room on the first floor of county headquarters. D2 p.33

Tender validity

Tenders remain valid for 210 days from the submission deadline. Tenders valid for a shorter period are rejected. D2 p.33

Who can apply

• Tendering is reserved for Persons with Disability (per the advert, invitation and portal listing). The Tender Data Sheet states the invitation is extended to all bidders, which conflicts with this. Conflicting D2 p.3
• Bidders must hold a valid AGPO Certificate for Persons with Disability (MR10). D2 p.45

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: honest history of any claims, litigation, default notices and financial penalties due to defaults. D2 p.45
• MR2: certified copy of Certificate of Incorporation or registration in Kenya from the Registrar of Companies. D2 p.45
• MR3: valid copy of current KRA Certificate of Tax Compliance, valid at least on the closing date. D2 p.45
• MR4: Form of Tender completed, signed and stamped in the format provided. D2 p.45
• MR5: copy of CR12 for the directors of the company, or National ID for a sole proprietorship, valid for the last 12 months (Annex 3 says CR12 valid for the last 6 months; see conflicts). Conflicting D2 p.45
• MR6: duly filled, signed and stamped price schedule; all items in the price schedule must be quoted for. D2 p.45
• MR7: duly filled, signed and stamped Confidential Business Questionnaire in the format provided. D2 p.45
• MR8: valid business permit for the year 2026. D2 p.45
• MR9: duly filled, signed and stamped tender securing declaration form in the format provided. D2 p.45
• MR11: tender documents submitted in both soft copy (through the IFMIS supplier portal) and hard copies in the manner described in the Invitation Notice. D2 p.45
• MR12: duly filled, signed and stamped Self Declaration Forms SD1 and SD2, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.45
• MR13: duly filled, signed and stamped Beneficial Ownership Information Form. D2 p.45
• MR14: all pages duly paginated, initialled and stamped on every page, serialized sequentially 1, 2, 3 from the first page to the last. D2 p.45
• Support documents annexed in certified copies include Certificate of Incorporation, Tax Compliance Certificate, Business Permit, Beneficial Ownership Certificate, organisation chart with directors, letter from a financial institution, audited financial statements, and contracts or delivery notes for similar work. D2 p.49

Required only in some situations

• Manufacturer's Authorization is applicable only where the tenderer does not manufacture the goods offered and the TDS requires it. D2 p.33

Experience, licences and financial capacity

Technical

• TR1: general experience in similar works/supplies (10 marks, with evidence such as LPO, award letters and contracts) and specific experience of annual works over Kshs 500,000 in the past 2 years (20 marks). D2 p.46
• TR3: detailed company profile including directors, staff, structure, physical address, email and contacts (20 marks, 0 if not provided). D2 p.47
• TR4: at least 4 recommendation letters on client letterhead from past clients for similar supply or related work completed in the past 5 years (5 marks each, 20 total). D2 p.47
• Bidders must score at least 70% in technical evaluation (out of 100) to proceed to financial evaluation. D2 p.48

Financial

• TR2: certified bank statements for the past two years (2025 and 2024), letter of credit or line of credit, and certified audited accounts for 2025 and 2024 signed and stamped by a certified practising accountant or auditor (30 marks). D2 p.47
• Stage III: the bidder that qualifies technically and offers the lowest financial quote will be recommended for award; ties go to the highest technical score. D2 p.48

How and where to submit

• Tenders must be submitted in both soft copy (through the supplier portal) and hard copies in a plain sealed envelope marked with tender number and description, deposited in the tender box at County Government Headquarters ground floor entrance or sent by post to the County Secretary. D2 p.33
• Electronic tenders are permitted (portal listing also shows electronic submission and written submission). D2 p.3
• Postal address: The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, County Government Headquarters, Nakuru (P.O Box differs in advert; see conflicts). Conflicting D2 p.4
• Hand or courier delivery: deliver to the tender box at Nakuru, Moi Road, County Government Headquarters Ground Floor Entrance. Oversized packages go to the Supply Chain Office, 1st floor HQ, and must be signed for. D2 p.4
• Tender copies must be serialized on every page from the cover page to the last page including attachments (1, 2, 3 of X). D2 p.3

Lots and categories

• Lot N/A: No lots. The number and identification of lots is N/A, so this is a single contract. D2 p.31

What the addenda changed

• No addenda were included in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Any addenda to the tender (none were provided)
• Tender security amount or form beyond the Tender Securing Declaration (if a separate security applies)
• Estimated contract value and currency
• Tender fee or statement that none is payable
• Whether a site visit is mandatory or optional
• Section V Schedule of Requirements and Bill of Quantities for the library ICT hub items and specifications
• Section VI/VII General and Special Conditions of Contract (payment schedule, delivery period, liquidated damages, performance security)
• Form 2 Price Schedule
• Pages 5-9, 11-14, 17-23, 26-30 and 50-116 of the bidding document not reviewed
• Clarification of whether tender reservation to persons with disability applies (conflict with TDS)
• Exact 2026 business permit requirement wording in Section III beyond MR8
• Opening venue confirmation (TDS old chambers vs notice County Chambers)

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the standard Instructions to Tenderers.

AGPO

Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disability enterprises, which requires registration.

MR

Mandatory Requirement: a yes or no check; failing any MR makes the tender non-responsive.

Responsive or non-responsive

A responsive tender meets all mandatory requirements and specifications; a non-responsive tender is rejected without further evaluation.

Tender Securing Declaration

A signed declaration by the bidder, on the prescribed form, accepting penalties if the bidder withdraws or fails to sign after award, used instead of a cash or bank security.

Tender Security

A financial guarantee (cash, bank guarantee, insurance, etc.) that protects the procuring entity if a bidder withdraws; not required here, as the TDS specifies a declaration.

IFMIS supplier portal

The government electronic procurement system used for soft copy submission.

CR12

Company Registry return listing directors and shareholders, issued by the Registrar of Companies.

Lowest Evaluated Tender

The tender that is substantially responsive and has the lowest evaluated price after qualification.

ITT

Instructions to Tenderers: the standard general rules in the tender document.