Construction to completion of a 350-student multi-purpose hall at Kanjuu Secondary School, Kiannyaga (NG-CDF Gichugu) - open tender KANJUU/S/2630210-263-2026-2027-5

What is being bought

Works contract for proposed construction to completion of a 350-student capacity multi-purpose hall at Kanjuu Secondary School, Kianyaga, Gichugu Constituency, Kirinyaga County, as one contract under an open tender run by NG-CDF Gichugu. No quantities beyond the hall capacity are stated in the material reviewed. Bills of quantities, drawings and specifications (Parts 2 of the tender document) were not reviewed.

Key facts

Closing

Wed 28 Oct 2026, 10:00 am
Tenders must be delivered on or before 28 October 2026 at 10.00am. No addenda reviewed changed this. D2 p.33

Bid / tender security

Tender security of Kshs 106,000 in Kenya shillings from a financial institution recognized by CBK or an insurer approved by PPRA; must be valid 30 days beyond the tender validity period. Forms allowed include demand guarantee, banker's cheque, letter of credit (see conflicts). D2 p.32

Tender fee

Hard copies of the tender document cost a non-refundable KSHS 1,000 in cash or banker's cheque. Electronic download from tenders.go.ke is free. D2 p.2

Site visit

Optionnel
Site visit is encouraged, not compulsory, at the tenderer's own cost and risk; the entity grants access to premises. No set date is given. D2 p.8

Pre-bid meeting

Optionnel
No pre-tender conference will be held. A pre-arranged site visit is only at the tenderer's discretion. Questions in writing must reach the entity no later than three days before closure. D2 p.31

Reserved for

Not reserved: the invitation is open to all tenderers and no reserved group applies (portal also lists none). D2 p.33

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened publicly immediately after the deadline, in the presence of tenderers' designated representatives who attend, at the NG-CDF Gichugu office boardroom. Tender opening committee of at least six. D2 p.33

Tender validity

Tenders remain valid for 120 days from the tender deadline/opening date. D2 p.32

Who can apply

• Open tender: tendering is open to all qualified and interested tenderers. D1 p.5
• Joint ventures are not permitted for this tender (maximum number of JV members: not permitted). D2 p.31

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Dully filled and signed form of tender prepared in accordance with ITT 12 (preliminary mandatory requirement MR1). D2 p.36
• Proof of registration with the National Construction Authority (NCA), category 8 and above under builders works, with a current annual contractors practising licence (MR2). See conflict on timing. D2 p.36
• One original copy of the tender document (all volumes) bound by tape or spring binding (MR3). D2 p.36
• Tender document properly paginated and serialized in Arabic numerals 1,2,3 to the last page, cover page to last attachment (MR4). D2 p.36
• Tender security of Kshs 106,000 in the prescribed form, from a bank or insurer approved by PPRA, valid 120 days from tender opening (MR5). D2 p.36
• Valid copy of certificate of incorporation or registration, certified by a Commissioner of Oaths (MR7). D2 p.36
• Valid current tax compliance certificate, verified via TCC (MR8). D2 p.36
• Confidential Business Questionnaire, duly filled, signed and stamped (MR9). D2 p.36
• Valid copy of current single business permit for the year 2026 (MR10). D2 p.36
• Valid CR12 form listing directors/shareholding, issued within the last 6 months, plus National Identity Card(s) for sole proprietorship or partnership (MR11). D2 p.36
• Letter of authority granting permission to seek references from the tenderer's bankers (MR12). D2 p.36
• Certificate of Independent Tender Determination, duly filled, in the format provided (MR13). D2 p.36
• Self-declaration form SD1 that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015 (MR14). D2 p.37
• Self-declaration form SD2 that the tenderer will not engage in corrupt or fraudulent practice (MR15). D2 p.37
• Declaration and Commitment to the Code of Ethics, in the format provided (MR16). D2 p.37

Required only in some situations

• Proof of power of attorney for the tender signatory if the signatory is not a director or partner, signed and stamped by a Commissioner of Oaths (MR6). D2 p.36

Experience, licences and financial capacity

Technical

• Technical evaluation is scored out of 100 (presentation, experience in building works, magnitude of works, staff qualifications, equipment, litigation affidavit). A pass mark of 70 is needed to proceed to the financial stage. D2 p.38
• Experience: 10 marks for 3 years and above in construction building works (others prorated); magnitude of building works in the last 5 years and similar works in the last 3 years are also scored. D2 p.38
• Staff: project manager/foreman qualifications scored (degree and above 15 marks; diploma 10; certificate 5; KCSE 2). CVs and professional certificates to be attached. D2 p.39
• Technical proposal covering work methods, equipment, personnel and schedule, in sufficient detail for the work and completion time. Standard rule D2 p.14
• Experience in construction as prime contractor, JV member, sub-contractor or management contractor for at least the last 5 years, starting 1 January 2021. D2 p.46

Financial

• Access to liquid assets, lines of credit or other financial means sufficient to meet construction cash flow estimated at Kenya Shillings 5 million for the subject contract (net of other commitments). D2 p.45
• Minimum average annual construction turnover of Kenya Shillings 1,000,000, calculated as total certified payments received for 2023, 2024 and 2025 divided by 3 years. D2 p.46
• Audited balance sheets or other acceptable financial statements for 2024 and 2025 must be submitted, showing current soundness and prospective long-term profitability. The TDS also asks for audited reports for 2023 to 2025 (see conflicts). D2 p.46
• Quick ratio of 1:1 and above scores full marks (financial capacity sub-factor), with bank statements from January 2026 to date and access to credit letter from a financial institution scored. D2 p.38
• No contract non-performance due to the tenderer's default in the stated look-back period (since 1 January 2026 per the summary form; one year per the criteria text). D2 p.45

How and where to submit

• Hard copy submission only, delivered to the address stated for tender submission (see conflicts on the town and box number). D1 p.6
• Submission address for tenders: KANJUU SECONDARY SCHOOL, HOI, P.O. Box (number blank in TDS), Kianyaga. The D1 notice gives the NG-CDF Gichugu office address as P.O. Box 234-10301, Nairobi, Kenya. D2 p.33
• One original tender copy only; no additional copies are required (TDS says number of copies: non). D2 p.32
• Authority to sign must be a written power of attorney from a Commissioner of Oaths. D2 p.32
• Inner envelopes must bear the name and address of the Procuring Entity, the tenderer name and address, and the tender reference number. Unsealed or unmarked envelopes are not the entity's responsibility and may not be accepted. Standard rule D2 p.19
• Pages must be serialized chronologically from the cover page to the last page including attachments. D2 p.2

Lots and categories

• Single contract. The TDS does not list any lot numbers. Not stated D2 p.31

What the addenda changed

• No addenda were included in the material reviewed, so no changes can be confirmed. Not stated P

Not covered in the documents we reviewed

• Addenda (A1, A2 and so on) and any clarifications after the notice, if any exist.
• Full contract value or engineer's estimate and the performance security (TDS mentions 5% for performance security).
• Part 2 works requirements: drawings, specifications and bills of quantities (Sections V-VII).
• Special Conditions of Contract and Contract Forms (Part 3).
• Full Section IV tender forms, including Form of Tender, CON-2, FIN-3.1 to 3.3 and EXP forms.
• Remaining ITT pages (for example ITT 3 eligibility rules, ITT 22-23 envelope rules, ITT 30-40 evaluation).
• Physical submission address box number and exact town.
• Date and time of any site visit or pre-arranged visit, if held.
• Electronic document list in TDS items on bank statements and access to credit letter requirements.
• Whether the 120 day validity counts from the deadline or the opening date (conflict in sources).

Terms explained

TDS

Tender Data Sheet: the tender-specific section that sets values (such as security amount and validity) for this tender.

ITT

Instructions to Tenderers: the standard rules on how to prepare and submit a tender.

Tender security

A guarantee or cheque given with the tender to show seriousness; a tender without a valid one is rejected.

Responsive / non-responsive

A tender that meets all required terms without material deviation is responsive; otherwise it is rejected as non-responsive.

NCA

National Construction Authority, which requires contractors to be registered before doing construction work in Kenya.

PPRA

Public Procurement Regulatory Authority, which approves insurers and handles procurement complaints.

CBK

Central Bank of Kenya, whose recognized financial institutions can issue tender security.

TCC

Tax Compliance Certificate issued by Kenya Revenue Authority.

CR12

Company registry return listing directors and shareholders.

Commissioner of Oaths

Official who certifies or stamps documents such as copies and powers of attorney.

JV

Joint Venture: two or more firms bidding together. Not permitted for this tender.

Preliminary evaluation

The first check of mandatory requirements (MR1-MR16); failing any means non-responsive.

Addendum

A written change to the tender documents issued by the procuring entity before the deadline.