Renovation to completion of 6 classrooms and 3 offices…

What is being bought

Renovation to completion of 6 classrooms and 3 offices at Kianyambo Primary School, Kianyaga, under an open tender by NG-CDF Gichugu. Works include fixing all broken windows and doors, plastering, flooring, painting, floor finishes with tiles, and re-roofing by concreting worn-out floors.

What could disqualify you

Tenders must be delivered by the deadline; late tenders are rejected and returned unopened. D2 p.2
Electronic tenders are not permitted for this tender. D2 p.24
A tender without the required tender security (Kshs 133,000) is non-responsive and is not evaluated further. D2 p.28
Bidders who do not meet any mandatory preliminary requirement (MR1 to MR16) are non-responsive and are not evaluated further. D2 p.28
If a tenderer fails to submit the information required about ownership and control, or the Procuring Entity cannot verify it, the tender is rejected. Standard rule D2 p.11
A tender that is not substantially responsive (does not conform to all terms without material deviation or reservation) is not evaluated. Standard rule D2 p.28

Key facts

Closing: Wed 28 Oct 2026, 10:00 am
Tenders must be delivered by 10.00 am on the closing date. Electronic tenders are not permitted. Late tenders are rejected. D2 p.24
Bid / tender security: Tender security of Kshs 133,000 in Kenya Shillings, from a financial institution recognized by CBK or insurance company approved by PPRA. Form: well-filled tender security form in standard tender document or Tender-Securing Declaration where applicable. Valid for 120 days from tender opening. Conflicting D2 p.23
Tender fee: Non-refundable fee of Kshs 1,000 in cash or banker's cheque to obtain the hard copy tender document. Tender documents downloaded electronically from tenders.go.ke are free of charge. D2 p.2
Site visit: Optional
Site visit is optional and at the tenderer's own cost and risk. Tenderers are encouraged to visit and examine the site. Standard rule D2 p.7
Pre-bid meeting: Optional
No pre-tender conference is scheduled. A pre-arranged site visit happens only at the tenderer's discretion. D2 p.22
Reserved for: Tender is not reserved for any specific group (youth, women, persons with disabilities, or AGPO). Open to all tenderers. D2 p.24
Contract value: Not stated in the documents we reviewed Not stated D2 p.23
Tender opening: Tenders are publicly opened immediately after the deadline, in the presence of tenderers' designated representatives who choose to attend. Venue stated as NG-CDF Gichugu Office boardroom. D2 p.24
Tender validity: Tenders remain valid for 120 days from the date of opening. D2 p.23

Who can apply

Tendering is open to all qualified and interested tenderers. Reservation to specific groups is not applied to this tender. D2 p.2
Joint ventures are not permitted for this tender (maximum number of JV members stated as NOT PERMITTED). D2 p.22
Contractors must be registered with the National Construction Authority (NCA) before contract award. The tender preliminary checklist requires proof of NCA registration in category 8 and above under builders works, with a current annual contractors practising licence. The general notes say registration is not a condition for tender but is a condition of award. See conflicts. Conflicting D2 p.27

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Proof of power of attorney for the tender signatory if not a director or partner, signed and stamped by a Commissioner of Oaths (MR6). D2 p.27

Experience, licences and financial capacity

Technical

Tenderer must provide evidence of personnel academic and professional qualifications, and evidence of completed projects of similar nature, complexity or magnitude, plus proof of ownership of relevant equipment and transport. D2 p.22
Technical scoring: company experience in building works of 3 years and above scores 10 marks (prorated for fewer years); magnitude of building works in the last 5 years of 5 million and above scores 10 marks; similar magnitude in the last 3 years of 2 million and above scores 5 marks. D2 p.28
Technical pass mark to proceed to the financial stage is 70 marks out of 100. D2 p.30
Staff scoring: project manager or foreman with degree 15 marks, diploma 10, certificate 5, KCSE 2 (attach CV and certificates). Equipment: owned 15 marks, leased 10 marks (lorry, pick-up, water bowser, mixer, vibrator). D2 p.29
Presentation: table of contents provided (5 marks); binding and neat presentation (2 marks); separation and arrangement of information in the order requested (3 marks). Litigation and arbitration history given in a sworn affidavit (5 marks). D2 p.28

Financial

Access to liquid assets, lines of credit or other financial means sufficient for construction cash flow of Kenya Shillings 5 million for the contract. Also audited balance sheets for 2024 and 2025. D2 p.34
Minimum average annual construction turnover of Kenya Shillings 1,000,000, calculated as total certified payments received for contracts in 2023, 2024 and 2025, divided by 3 years. D2 p.34
Audited accounts for the last three years (2023, 2024, 2025), plus letter of access to credit of 4 million and above (10 marks) and bank statements from January 2026 to date (6 months and above = 5 marks). Conflicting year lists; see conflicts. Conflicting D2 p.23
Quick ratio or acid test ratio from audited accounts: a ratio of 1:1 and above scores 10 marks. D2 p.29

How and where to submit

Written hard copy submission only, delivered to the Procuring Entity by the deadline. Electronic submission is not allowed. Submit one original bound copy with all pages numbered. D2 p.24
Submission address: the Procuring Entity address on the tender document is incomplete (P.O. Box blank). The invitation notice lists NG-CDF Gichugu Office, next to the Deputy County Commissioner office, P.O. Box 234-10301 Nairobi. See conflicts. Conflicting D1 p.6
Tenders must be sealed in envelopes. Inner envelopes must bear the name and address of the Procuring Entity, the tenderer's name and address, and the tender reference number. Unsealed or wrongly marked envelopes are not accepted. Standard rule D2 p.14
Serialize all pages from the cover page to the last page including attachments, in the format 1,2,3,4 (MR4). D1 p.5
Written power of attorney from a Commissioner of Oaths is the required written authority for the tender signatory. D2 p.23

Lots and categories

Lot structure not stated; the tender is a single contract. The number and identification of lots line is blank. Not stated D2 p.22

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Procuring entity name and address: Portal and notice name NG-CDF GICHUGU (Gichugu Constituency office, P.O Box 234-10301). The tender document names KIANYAMBO PRIMARY SCHOOL with P.O Box 234-10301 Kianyaga, and its submission address is blank (P.O. BOX -----). Confirm the correct address and office for delivering bids. (P (portal), D1 p.1 and p.6, D2 p.2 and p.22 and p.24)
Tender security issuer: Invitation and TDS say security is from a financial institution recognized by CBK or insurers approved by PPRA. The Notes say the guarantee must be from a bank or insurer approved by IRA, while MR5 says bank guarantee from an institution approved by PPRA. Confirm the approving authority and accepted forms before submitting. (D1 p.6, D2 p.2, D2 p.23, D2 p.27, D2 p.28)
NCA registration timing: MR2 requires proof of NCA registration as a preliminary mandatory requirement. The general conditions say registration is not a condition for tender but is required before contract award and signature. (D2 p.7, D2 p.27)
Audited accounts years: TDS requires audited reports for the last three years (2023, 2024, 2025). Section III and the qualification summary require audited 2024 and 2025 accounts (and 2023/2024/2025 in the financial scoring). (D2 p.23, D2 p.29, D2 p.34)
Non-performance and litigation period: Section III requires no non-performance and no consistent litigation in the last ONE YEAR. The qualification summary uses since 1 January 2026. (D2 p.33, D2 p.34)

Not covered in the documents we reviewed

Contract value or estimated price range
Addenda (none were provided); confirm no changes to the closing date or security
Full submission postal address (P.O. Box blank in the tender document)
Tender Data Sheet pages covering the number of copies and lots, and pages beyond those reviewed
Full Section IV forms and Section VI specifications and Bills of Quantities

Terms explained

TDS: Tender Data Sheet: the tender-specific details that amend the standard Instructions to Tenderers.
ITT: Instructions to Tenderers: the standard rules for preparing and submitting tenders.
AGPO: Affirmative action groups (youth, women, persons with disabilities) that may have reserved tenders.
MR: Mandatory requirement at preliminary evaluation; failing one can make the tender non-responsive.
Responsive / non-responsive: A tender that meets all terms without material deviation is responsive; otherwise it is rejected without further evaluation.
Tender security: Money or guarantee submitted with the bid to protect the procuring entity if the bidder withdraws; here Kshs 133,000 valid 120 days.
Performance security: Security from the winning bidder after award; the TDS gives a rate of 5%.
TCC: Tax Compliance Certificate from Kenya Revenue Authority.
NCA: National Construction Authority, which registers contractors.
CR12: Company registry return listing directors and shareholders.
Commissioner of Oaths: Official who certifies or stamps documents and powers of attorney.
JV: Joint venture between two or more firms bidding together; not permitted here.

Renovation to completion of 6 classrooms and 3 offices at Kianyambo Primary School (NG-CDF Gichugu open tender)