Renovation to completion of 12 classrooms at Mugumo Primary School, Gichugu - Open Tender MUGUMO/P/2630209-263-2026-2027-6

What is being bought

Renovation to completion of 12 classrooms at Mugumo Primary School, including fixing all broken windows and doors, plastering, flooring, painting, floor finishes with tiles, and re-roofing. Procuring entity is NG-CDF Gichugu (Kianyaga address). Works contract under open tender.

Key facts

Closing

Wed 28 Oct 2026, 10:00 am
Tenders must be delivered to the address for submission on or before 28 October 2026 at 10.00am. Electronic tenders will not be permitted. D2 p.24

Bid / tender security

Tender security of Kshs 193,000 is required from a financial institution recognised by CBK or an insurance company approved by PPRA, valid for 120 days from tender opening, in the prescribed form. D2 p.22

Tender fee

Tender documents may be obtained electronically from tenders.go.ke free of charge; the Notice and invitation also state a non-refundable fee of Kshs 1,000 for a hard copy set purchased from the address given. D2 p.2

Site visit

Optional
Site visit is encouraged at the tenderer's own risk and expense, not compulsory. D2 p.7

Pre-bid meeting

Optional
No pre-tender conference will take place. A pre-arranged site visit is only at the tenderer's discretion. D2 p.22

Reserved for

Tender is NOT reserved; open to all qualified tenderers. D2 p.24

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened publicly immediately after the deadline in the presence of tenderers' representatives who attend, at NG-CDF Gichugu office boardroom. Standard rule D2 p.24

Tender validity

Tenders remain valid for 120 days from the date of opening. D2 p.22

Who can apply

• Open to all qualified and interested tenderers. D2 p.2

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Form of tender, dully filled and signed. D2 p.27
• Proof of registration with the National Construction Authority, category 8 and above under builders works, with current annual contractors practising licence. D2 p.27
• One original copy of the tender document bound by tape or spring binding. D2 p.27
• Pages serialised in chronological Arabic numerals from cover to last page including attachments. D2 p.27
• Tender security of Kshs 193,000 in the prescribed form, valid 120 days from tender opening. D2 p.27
• Power of attorney for the tender signatory if not a director or partner, signed and stamped by a Commissioner of Oaths. D2 p.27
• Valid certified copy of Certificate of Incorporation or Registration (certified by a Commissioner of Oaths). D2 p.27
• Valid current Tax Compliance Certificate, verified via TCC. D2 p.27
• Confidential Business Questionnaire, duly filled, signed and stamped. D2 p.27
• Valid copy of current single business permit for 2026. D2 p.27
• Valid CR12 form showing directors/shareholding issued within last 6 months, and National ID for sole proprietorship/partnership. D2 p.27
• Letter of authority to seek references from the tenderer's bankers. D2 p.27
• Certificate of Independent Tender Determination, duly filled. D2 p.27
• Self-declaration form SD1 that the tenderer is not debarred under the Public Procurement and Asset Disposal Act 2015. D2 p.27
• Self-declaration form SD2 that the tenderer will not engage in corrupt or fraudulent practice. D2 p.27
• Declaration and Commitment to the Code of Ethics, filled and submitted. D2 p.27
• Evidence of personnel academic and professional qualifications; evidence of completed similar projects; proof of ownership of equipment and transport; audited financial reports for 2023, 2024 and 2025; evidence of financial resources. D2 p.22

Experience, licences and financial capacity

Technical

• Technical evaluation (pass mark 70 of 100) covers presentation, company experience in building works, magnitude of works done, financial capacity, staff qualifications (project manager/foreman) and equipment holding (lorry, pick-up, water bowser, mixer, vibrator). D2 p.30

Financial

• Minimum construction cash flow of Kshs 5 million equivalent, net of other commitments, with audited balance sheets for 2024 and 2025. D2 p.34
• Minimum average annual construction turnover of Kshs 1,000,000 over 2023, 2024 and 2025. D2 p.34
• No contract non-performance due to tenderer default in the last one year; no consistent history of adverse litigation awards. D2 p.33

How and where to submit

• Submit in one original copy, sealed, marked with name and reference number, delivered to NG-CDF Gichugu Office, next to the Deputy County Commissioner Office, P.O Box 234-10301, Kianyaga/Nairobi. Joint ventures not permitted. D2 p.24

What the addenda changed

• No addenda were provided in the material reviewed. Not stated P

Not covered in the documents we reviewed

• Contract value / engineer's estimate not stated in reviewed pages
• Bill of Quantities, drawings and specifications (Parts 2) not reviewed
• Special Conditions of Contract and performance security details not reviewed
• Form of Tender and tendering forms not reviewed
• Any addenda (none provided)
• Confirmation of the submission address and P.O Box for Mugumo Primary School

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the general Instructions to Tenderers.

Tender security

Money or guarantee lodged with the bid to show good faith; forfeited if the bidder withdraws or refuses to sign.

MR

Mandatory Requirement at preliminary evaluation; failing one makes the tender non-responsive.

Responsive / non-responsive

A tender that meets all terms without material deviation is responsive; otherwise it is rejected.

NCA

National Construction Authority; contractors must be registered to carry out construction works in Kenya.

CR12

Company return form listing directors and shareholders issued by the Registrar of Companies.

Commissioner of Oaths

Authorised person who certifies copies and signs power of attorney documents.

AGPO

Affirmative action preference for youth, women and persons with disabilities; not applicable to this tender as it is not reserved.