Supply and delivery of assorted pipes and fittings - TACHWASCO/T/002/2026-2027

What is being bought

Tachasis Water and Sanitation Company (TACHWASCO) invites sealed bids to supply and deliver assorted pipes and fittings as a single lot, to its stores along Kopere-Meteitei Road. Quantities and technical specifications are in Section V (Schedule of Requirements), which was not provided.

Key facts

Closing

Mon 2 Nov 2026, 11:00 am
Tender closes on 2 November 2026 at 11:00 a.m. East African Time. The notice says 11:00 noon and Monday, while the tender document says Friday; confirm the day and time with the procuring entity. P

Bid / tender security

Tender security is required. The data sheet says KES 200,000.00 as a bank guarantee. Section III says KES 100,000.00 as an unconditional bank guarantee valid 28 days beyond validity. Tender security must be original and valid 30 days beyond the validity period under the instructions. Conflicting D2 p.26

Tender fee

A complete hard copy of the tender document costs KES 1,000, non-refundable, payable in cash or banker's cheque to the address in the notice. Electronic download is free. D2 p.5

Site visit

Not stated in the documents we reviewed Not stated

Pre-bid meeting

Optionnel
The tender data sheet states that a pre-tender conference will not be held. Questions go in writing. D2 p.25

Reserved for

The tender data sheet lists no reserved group. The portal record lists AGPO as a reserved group, which conflicts with the tender documents. Conflicting D2 p.28

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Tenders are opened immediately after the closing deadline at the TACHWASCO boardroom, St Mary's Tachasis Catholic Church, Songhor. Bidders' representatives may attend. D2 p.27

Tender validity

Tenders remain valid for 140 days from the submission deadline. A request to extend validity may be made, and the tender security must also be extended. The authority may ask for a price adjustment after 30 days delay. D2 p.26

Who can apply

• Tendering is open to all qualified and interested tenderers under an open national competitive method using the standard tender document. No reservation to a group is stated in the tender data sheet. D2 p.5
• A Kenyan tenderer must show tax compliance by producing a current tax clearance certificate or tax exemption certificate issued by the Kenya Revenue Authority. Standard rule D2 p.10
• Public employees and their close relatives are not eligible to participate in the tender. Standard rule D2 p.9
• Goods must have an eligible country of origin. Certain goods made in Kenya (listed in the instructions, including steel and sanitary products) must be sourced from Kenya with no foreign substitutions. Check whether this applies to the pipes and fittings offered. Standard rule D2 p.10

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of certificate of registration or incorporation. D2 p.37
• Copy of a valid tax compliance certificate. The validity will be checked on the KRA TCC Checker. D2 p.37
• Form of tender duly filled, signed and stamped, provided on the bidder's official letterhead. D2 p.37
• Copy of a recent CR 12 form issued within the last 12 months from the tender opening date. D2 p.37
• Copies of national ID or passport for all directors, partners or the sole proprietor. D2 p.37
• Duly filled and signed Confidential Business Questionnaire. D2 p.37
• Proof of a physical registered office address, mobile number and email address. D2 p.37
• Written power of attorney confirming authority to sign for the tenderer. It must be certified by a Commissioner of Oaths or a Notary Public. D2 p.37
• Manufacturer's authorization for the pipes, on the form in the tender document, showing the manufacturer has authorized the tenderer to supply in Kenya. The data sheet says it is required. D2 p.37
• Valid business permit. D2 p.37
• Certificate of independent tender determination, signed and stamped. D2 p.37
• Letter of commitment that prices quoted will be valid for a minimum period. The stated period conflicts (24 months in the evaluation table versus 140 days tender validity in the data sheet). Conflicting D2 p.37
• All pages with typed or handwritten entries must be initialed or signed. Any alterations must be countersigned. D2 p.37
• Serialize all pages of the tender sequentially by fresh numbering by the bidder. Downloaded page numbers must not be used. D2 p.37

Required only in some situations

• If bidding as a joint venture: a copy of the joint venture agreement, or a letter of intent to execute one, signed by all members, with a copy of the proposed agreement. Standard rule D2 p.12

Experience, licences and financial capacity

Technical

• Attach product specification catalogue or brochure (scored 15 marks). D2 p.38
• Attach the firm's audited accounts for the last five years (2021 to 2025) (scored 25 marks under financial capability). D2 p.38
• Provide a letter stating the credit period, minimum 30 days from invoicing, within which payment will be made (scored 15 marks). D2 p.38
• Relevant past experience: at least five current corporate clients, with evidence such as contract documents, LPOs, delivery notes, referral or recommendation letters (scored 30 marks). D2 p.38
• Letter of commitment on time to deliver goods after notification by the client (LPO). Scoring: 0-7 days 15 marks; 7-14 days 7.5 marks; 20 days and above 0 marks. The 14-20 day band is not defined. D2 p.38
• Documentary evidence that goods conform to the technical specifications and standards in the schedule of requirements, with an item-by-item description and any deviations stated. Standard rule D2 p.14

Financial

• Quote the total price of the tender including any discounts offered. Discounts must be stated with their method of application. Standard rule D2 p.13
• Prices must be quoted in Kenya shillings. Foreign currency is not allowed. D2 p.26
• Prices for each lot must cover at least 100% of the items, and prices for each item at least 100% of the quantities specified. D2 p.26
• Prices must not be subject to adjustment during contract performance. D2 p.26
• Minimum average annual supply turnover required for post-qualification is not filled in the reviewed text (blank amount in the template). Not stated D2 p.35

How and where to submit

• Electronic submission is listed on the portal. The tender data sheet gives a physical delivery address and states the electronic submission address and procedures are N/A. Confirm the method with the procuring entity. Conflicting P
• Physical submission by delivery to the Managing Director, postal address P.O Box 167-40110 Songhor. Telephone 0722-790-967. D2 p.27
• Physical address for delivery: St Mary's Tachasis Catholic Church, opposite St Mary's Tachasis Secondary School (TACHASIS WATER AND SANITATION COMPANY LIMITED). D2 p.27
• Submit the original tender plus ONE copy. D2 p.27
• A tender package or container that cannot fit in the tender box is received by the tender opening committee. D2 p.27
• Tender must be written in English. Supporting documents in another language need an accurate English translation of the relevant passages. Standard rule D2 p.12
• Send clarification questions in writing to tawasco13@gmail.com, not later than 7 days before tender opening. D2 p.25

Lots and categories

• Lot 1: The tender has one lot. Bidders may tender for all lots, and this is the only lot. D2 p.25

Not covered in the documents we reviewed

• Section V Schedule of Requirements with item quantities, specifications and delivery schedule
• Section VII Special Conditions of Contract and payment terms
• Contract value or budget estimate
• Any addenda (A1, A2) amending dates, security or requirements
• Confirmation of the reservation status (AGPO or open)
• Confirmation of electronic or physical submission method and any electronic address
• Scoring for delivery between 14 and 20 days in Table 2
• Performance security amount (ITT 47.3 shows NA in reviewed text)
• Tender forms in Section IV and BOQ or price schedules
• Pages not reviewed (about 81 of 106 pages in D2)

Terms explained

AGPO

Access to Government Procurement Opportunities, a set-aside for youth, women and persons with disability enterprises. Only applies if the tender documents reserve the tender.

Tender security

A bank guarantee or other security given with the bid to show seriousness, returned to unsuccessful bidders after award. Forfeited if bid withdrawn or contract not signed.

TDS

Tender Data Sheet, the section with tender-specific values (dates, amounts, validity) that overrides general instructions.

Responsive / non-responsive

A bid that meets all mandatory requirements is responsive. A non-responsive bid is rejected without further review.

Preliminary examination

First check of eligibility and mandatory documents. Failing it means the bid is not evaluated further.

Manufacturer's authorization

Letter from the pipe manufacturer authorizing your firm to supply its goods in Kenya.

CR 12

Company registry return listing shareholders and directors, issued within the last 12 months.

Tax compliance certificate

Certificate from the Kenya Revenue Authority showing tax obligations are met; validity checked via KRA TCC Checker.

Power of attorney

Written authority for a person to sign and bind the company, certified by a Commissioner of Oaths or Notary Public.

Serialize

Number every page of your tender yourself in sequence from the first to last page.

Joint venture (JV)

Two or more firms bidding together under an agreement. Conditional requirements apply.

PPRA

Public Procurement Regulatory Authority, which maintains the debarred firms list.