Framework contract for supply and delivery of refined fuel, lubricants and LPG gas, Nakuru County (CGN/ONT/FIN/001B/2026-2027)

What is being bought

Nakuru County Government invites tenders for a framework contract for supply and delivery of refined fuels, lubricants and LPG gas for the 2026/2027 financial year. Delivery is within Nakuru County, per the Tender Data Sheet.

Key facts

Closing

Wed 28 Oct 2026, 10:00 am
Tender closing and deadline for submission; opening at the same time at County Chambers. D2 p.31

Bid / tender security

Tender security of Kshs. 4,000,000, in original form, as a bank guarantee, a guarantee by an IRA-licensed insurance company, or a guarantee by a CBK-licensed financial institution. Tender security must be valid 30 days beyond the tender validity period. D2 p.31

Tender fee

Tender documents may be downloaded free of charge. D1 p.1

Site visit

Not stated in the documents we reviewed Not stated P

Pre-bid meeting

Optional
A pre-tender conference will NOT be held. D2 p.31

Reserved for

Reservation not applicable. Margin of preference and reservation shall not apply. D2 p.32

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders opened publicly at the County Government of Nakuru old chambers, First Floor of the county Headquarters, in the presence of bidders' representatives who choose to attend. D2 p.31

Tender validity

Tenders remain valid for 210 days from the submission deadline; extension of up to 60 days possible. D2 p.31

Who can apply

• Open to all qualified and interested tenderers (open national competitive tender). Joint ventures are marked NOT APPLICABLE in the Tender Data Sheet. Public employees and their close relatives are not eligible. D2 p.5

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• MR1: honest history of claims, litigation, default notices and financial penalties, in the format provided, certified by a Commissioner of Oaths. D2 p.34
• MR2: certified copy of Certificate of Incorporation/registration in Kenya from the Registrar of Companies, certified by commissioner of oaths/advocate registered in Kenya. D2 p.34
• MR3: valid copy of current Certificate of Tax Compliance from KRA, valid at least on the closing date. D2 p.34
• MR4: Form of tender completed, signed and stamped in the format provided. D2 p.34
• MR5: copy of valid CR12 for the Directors issued within twelve (12) months, or ID for sole proprietor, certified by commissioner of oaths/advocate. D2 p.34
• MR6: duly filled, signed and stamped price schedule; all items in the price schedule must be quoted for. D2 p.34
• MR7: duly filled, signed and stamped Confidential Business Questionnaire in the format provided. D2 p.34
• MR8: copy of valid and current Single Business Permit (Year 2026), certified by commissioner of oaths/advocate. D2 p.34
• MR9: duly signed statement of power of attorney for the signatory to the tender. D2 p.34
• MR10: duly filled, signed and stamped Anti-Corruption Declaration / Integrity Form in the format provided, witnessed by a commissioner of oaths/advocate. D2 p.34
• MR11: copy of valid EPRA registration licence authorising supply of petroleum products class B and above, certified by commissioner of oaths/advocate. D2 p.34
• MR12: Health, Safety and Environment (HSE) compliance certificates for environmental management and safety standards. D2 p.34
• MR13: tender documents submitted in both soft copy (through IFMIS supplier portal) and hard copies as described in the invitation notice. D2 p.34
• MR14: duly filled, signed and stamped Beneficial Ownership Information Form. D2 p.34
• MR15: Quality assurance - conformity with national or international fuel quality standards; attach Kenya Bureau of Standards (KEBS) certificate. D2 p.34
• MR16: tender security of Kshs. 4,000,000 (see bid_security item). D2 p.34
• MR17: all pages duly paginated, initialled and stamped on every page in numerical format 1, 2, 3 ... of X. D2 p.35
• Certified copies of Annexes: Power of Attorney; Certificate of Incorporation; CR12 dated within the last 30 days from submission; valid Tax Compliance Certificate; valid Business Permit; Beneficial Ownership Certificate; organisation chart with Directors; bank letter on financial resources; audited financial statements for 2022 and 2021; contract agreements/LPOs for similar services; delivery notes for similar items. D2 p.37

Experience, licences and financial capacity

Technical

• Stage two technical evaluation (100 marks; bidders scoring 75% and above proceed): experience, fuel card system, station network in 11 sub-counties, staff qualifications, credit to procuring entity, and financial capacity. Specific scoring is in the Tender Data Sheet. D2 p.36

Financial

• Financial capacity scored (20 marks): line of credit letter from a bank recognised by CBK; audited accounts with current assets/current liabilities for 2023, 2024 and 2025. Turnover in 2024 and 2025 also scored (10 marks for 20 million and above). D2 p.36

How and where to submit

• Hard copy sealed tender, marked with tender number and description, deposited in the tender box at County Government of Nakuru Headquarters or sent by post to The County Secretary, County Government of Nakuru, P.O Box 2870-20100, Moi Road, County Government Headquarters, Nakuru. Tenders that do not fit the tender box are received at Supply Chain Management Offices, 1st Floor, Room 19 (per notice). D1 p.1
• Complete serialised tender document must be submitted in hard copies and soft copy. D1 p.1
• Hard copies in plain sealed envelopes clearly indicating tender number and description. Original marked ORIGINAL in a sealed envelope and copies marked COPIES; the number of copies is in the TDS (not stated in the reviewed pages). D1 p.1
• Electronic submission via the IFMIS supplier portal is referenced in MR13, but the TDS states electronic tender submission procedures are Not Applicable. Conflicting D2 p.34

Lots and categories

• Lot Items: No lots. Items are evaluated individually and the contract comprises the items awarded to the successful tenderer. D2 p.32

What the addenda changed

• No addenda reviewed. Not stated P

Not covered in the documents we reviewed

• Number of copies required (TDS ITT 19.1 says NOT APPLICABLE)
• Tender security validity period specifics and whether a Tender-Securing Declaration is accepted
• Detailed scoring/methodology for stage two beyond the summary table and price evaluation basis
• Contract value and estimated quantities
• Delivery schedule and standstill/performance security amounts
• Whether the portal electronic submission is accepted

Terms explained

TDS

Tender Data Sheet: the section of tender documents with tender-specific values that override the general instructions.

MR

Mandatory Requirement: a pass/fail check at the first evaluation stage; failing one makes the bid non-responsive.

Responsive

A bid that meets all requirements without material deviation, reservation or omission.

Tender security

Guarantee securing the bid, forfeited if the bidder withdraws or fails to sign the contract.

AGPO

Affirmative action groups (youth, women, persons with disability) for reserved tenders; not applicable here.

CR12

Company return showing directors and shareholders issued by the Registrar of Companies.

Commissioner of Oaths

Official who certifies copies of documents as true copies.

EPRA

Energy and Petroleum Regulatory Authority, which licenses petroleum supply.

Framework contract

Contract setting prices and terms, with orders placed as needed over a period.