Supply of biology, physics and chemistry lab equipment…

What is being bought

Supply and delivery of biology, physics and chemistry laboratory equipment to Merrueshi Girls Secondary School under an NG-CDF Kajiado East open tender restricted to AGPO groups. Quantities and specifications are in Section V, which was not provided.

What could disqualify you

A tenderer debarred by the PPRA from public procurement is ineligible to tender or be awarded a contract. Standard rule D2 p.7
Bidders who do not meet all mandatory requirements are non-responsive and do not go to technical evaluation. D2 p.28
Bidders must score a minimum of 70 out of 100 in technical evaluation to proceed to financial evaluation. D2 p.29
An incomplete price schedule is treated as non-responsive and disqualified from further evaluation. D2 p.30
Late tenders will be rejected. D2 p.2
Electronic tenders are not permitted; tenders must be delivered physically. D2 p.2
A tender valid for a shorter period than required is rejected as non-responsive. Standard rule D2 p.12
Tenders offering delivery after the final delivery date are treated as non-responsive. D2 p.31
A bidder proven to have engaged in corrupt, coercive, obstructive, collusive or fraudulent practice is automatically disqualified. Standard rule D2 p.7
A firm may not submit more than one tender; doing so leads to disqualification of all tenders involving the firm. Standard rule D2 p.7
Any bidder found to have supplied false or misleading information after post-qualification is disqualified. D2 p.30

Key facts

Closing: Mon 26 Oct 2026, 10:00 am
Tenders must be delivered to the tender box by 10:00 A.M. on 26 October 2026. No addenda were provided that change this date. D2 p.24
Bid / tender security: No tender security and no tender-securing declaration is required for this tender. D2 p.23
Tender fee: Tender documents downloaded electronically from tenders.go.ke are free of charge. The fee for collecting hard copies is not stated. D2 p.2
Site visit: Not stated in the documents we reviewed Not stated D2
Pre-bid meeting: Optional
No pre-tender conference will be held. D2 p.22
Reserved for: Reserved for AGPO groups. Margin of preference and reservations listed in TDS ITT 32.3 as not applying. D2 p.2
Contract value: Not stated in the documents we reviewed Not stated D2
Tender opening: Tenders are opened immediately after the submission deadline in the NG-CDF Kajiado East boardroom, in the presence of tenderers' representatives who choose to attend. D2 p.24
Tender validity: Tenders remain valid for 120 days. The start date is disputed: ITT 5 says from opening, ITT 17.1 says from the submission deadline. Conflicting D2 p.23

Who can apply

Tendering is restricted to AGPO groups. D2 p.2
Joint ventures are not allowed for this tender. D2 p.22
Tenderers are required to be registered with the manufacturer (TDS ITT 3.11). D2 p.22
Public employees and their close relatives are not eligible to participate in the tender. Standard rule D2 p.8

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Kenyan tenderers must provide evidence of tax obligations, by a current tax clearance or tax exemption certificate from KRA. Standard rule D2 p.8

Experience, licences and financial capacity

Technical

Experience: provide two client references for entities you supplied laboratory equipment valued at least Kshs 2,000,000 per contract within the last 5 years; worth 40 marks (20 per reference), with copy of contract/LPO. D2 p.29
Delivery period from LPO issue, with written commitment letter to Kajiado East NG-CDF: within 14 days scores 20; within 21 days scores 15; beyond 21 days or no period stated scores 0. Worth 20 marks. D2 p.29
Transport: demonstrate availability of transport with proof of ownership or lease (attach logbook); 20 marks, scores 0 if none. D2 p.29
Place of final destination for goods: Merrueshi Girls Secondary School. D2 p.23
After-sales service is required. D2 p.23
Manufacturer's authorization is not required for this tender. D2 p.23
Documentary evidence must show goods conform to the specifications in the Schedule of Requirements. Standard rule D2 p.12
Brand names in the specification are descriptive; alternatives are allowed if they show substantial equivalence or are superior. Standard rule D2 p.12

Financial

Option A: certified bank statement for the last 4 months showing a bank balance of at least Kshs 2,000,000. Scores 5 per month with stated balance. D2 p.29
Option B: certified audited financial statements for 2024 and 2025 showing a positive current ratio and at least Kshs 2,000,000 cash and cash equivalent. Scores 10 per year with both conditions met. D2 p.29
Option C: line of credit from an approved financial institution for at least Kshs 2,000,000, addressed to the procuring entity for this tender. Financial standing is worth 20 marks. D2 p.29

How and where to submit

Submit by physical delivery to the Kajiado East Constituency NG-CDF office tender box at the reception, DO’s Compound opposite Kitengela stage, P.O. Box 805-00242 Kitengela. D2 p.24
Enclose completed tenders in a plain envelope clearly marked with the tender name and tender number, addressed to The Fund Account Manager. D1 p.2
Submit one original only; the TDS sets 0 additional copies. The original must be marked ORIGINAL. D2 p.23
Tender must be chronologically serialized on all pages. D2 p.2
Tenderers who download the tender document must immediately send their particulars to cdfkajiadoeast@ngcdf.go.ke, P.O Box 805 – 00242 Kitengela, for clarifications and addenda. D2 p.2
Tenders must be written in English; supporting documents in other languages need an accurate English translation. Standard rule D2 p.9
Prices must be quoted in Kenya Shillings and include all taxes. D2 p.2
Foreign currency requirements are not allowed. D2 p.23
The tenderer bears all costs of preparing and submitting its tender. Standard rule D2 p.9
Tender prices are not subject to adjustment during contract performance. D2 p.23

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender validity start date: Invitation says 120 days from the date of opening; TDS/ITT 17.1 says validity starts from the submission deadline. Ask the procuring entity which date applies. (D2 p.2 (ITT 5) vs D2 p.12 (ITT 17.1) and D2 p.23 (TDS ITT 17.1))
Contact email domain: Advert gives cdfkajiadoeast@cdf.go.ke while the tender document gives cdfkajiadoeast@ngcdf.go.ke. Confirm the correct address before sending enquiries. (D1 p.1 vs D2 p.2)

Not covered in the documents we reviewed

Section V Schedule of Requirements: item list, quantities, specifications and delivery window.
No addenda (A1, A2...) were provided, so changes_from_addenda is empty.
TDS ITT 32.5: the name of the reserved group is blank, though the invitation says AGPO.
TDS ITT 33.2: the Items or Lots basis for price evaluation is blank.
Contract value, estimated budget and performance security amount.
Site visit requirement (not mentioned in reviewed pages).
Section III remaining post-qualification experience thresholds and Section IV forms.
Pages not reviewed (only 26 of 109 pages in D2), including the Special Conditions of Contract and payment terms.
Cost of hard-copy tender documents, if any.

Terms explained

AGPO: Access to Government Procurement Opportunities: a reserved category for youth, women and persons with disability enterprises that must be registered and hold a valid certificate.
TDS: Tender Data Sheet: the section that sets tender-specific values such as deadlines, validity and security, overriding the general instructions.
Tender security: A guarantee from the bidder to secure its bid; here the TDS says none is required.
Responsive / non-responsive: A tender that meets all mandatory requirements is responsive; one that does not is rejected without further evaluation.
CR12: Company annual return / particulars of directors issued by the business registrar, which must be dated within 12 months before closing.
Power of Attorney: Written authority allowing a person to sign the tender for the company; exempt for sole proprietors per the TDS.
LPO: Local Purchase Order issued by the buyer; delivery time is counted from its issue.
Cut-off score: Minimum technical score (70 of 100) required before a tender proceeds to financial evaluation.
Lowest evaluated tender: The responsive tender with the lowest evaluated price among those that pass qualification.
Serialize / paginate: Number every page in sequence from first to last.
PPRA: Public Procurement Regulatory Authority, which maintains the list of debarred firms.

Supply of biology, physics & chemistry lab equipment for Merrueshi Girls Secondary (KJD/E/NG-CDF/03/2026-2027)