Supply and delivery of biology, physics and chemistry…

What is being bought

Supply and delivery of biology, physics and chemistry laboratory equipment to Enkasiti Secondary School, Kajiado East Constituency, under reference KJD/E/NG-CDF/04/2026-2027. Restricted to AGPO-registered businesses. Quantities and item specifications (Section V) are not in the pages reviewed.

What could disqualify you

Late tenders will be rejected. D2 p.2
Electronic tenders will not be permitted. Tenders must be physically delivered to the tender box. D2 p.2
Alternative tenders will not be considered. D2 p.23
Tenders that do not meet all mandatory requirements in the preliminary evaluation (MR1 to MR15) are non-responsive and go no further. D2 p.28
A bidder must score at least 70 out of 100 in the technical evaluation to proceed to financial evaluation. D2 p.29
An incomplete price schedule is treated as non-responsive and the bidder is disqualified from further evaluation. The price schedule must be stamped and signed. D2 p.30
A bidder found to have supplied false or misleading information during post-qualification is disqualified. D2 p.30
A bidder proven to be involved in corrupt, coercive, obstructive, collusive or fraudulent practice is automatically disqualified. Standard rule D2 p.7
A firm submitting more than one tender (including as a subcontractor in another tender) has all its tenders disqualified. Standard rule D2 p.7
A tender valid for a shorter period than the required tender validity is rejected as non-responsive. Standard rule D2 p.12
The tender must be duly signed by the person lawfully authorized through a power of attorney. Sole proprietors are exempt from the power of attorney. D2 p.23

Key facts

Closing: Mon 26 Oct 2026, 10:00 am
Closing is on 26 October 2026 at 10:00 A.M. at the tender box. The portal record gives the same date and time. Late tenders are rejected. D2 p.2
Bid / tender security: No tender security and no tender-securing declaration is required for this tender. D2 p.23
Tender fee: Complete tender documents may be downloaded free of charge from tenders.go.ke when obtained electronically. No fee for hard copies is stated in the pages reviewed. D2 p.2
Site visit: Not stated in the documents we reviewed Not stated D2 p.22
Pre-bid meeting: Optionnel
A pre-tender conference will not be held. D2 p.22
Reserved for: Tender is reserved to AGPO groups only. Businesses must hold a valid AGPO certificate (MR6). Only one reserved group may be stated per tender under the template rules. D2 p.2
Contract value: Not stated in the documents we reviewed Not stated P
Tender opening: Tenders will be opened immediately after the closing deadline in the NG-CDF Kajiado East Boardroom, P.O. Box 805-00242 Kitengela. Attendance by bidder representatives is optional. D2 p.2
Tender validity: Tenders are valid for 120 days. The start date is disputed: the invitation says from the opening date, while ITT 17.1 says from the submission deadline. Conflicting D2 p.23

Who can apply

Tendering is restricted to AGPO groups. Only businesses that are AGPO-registered may bid. D2 p.2
Joint ventures are not allowed for this tender. Each bidder must tender alone. D2 p.22
Public employees and their close relatives are not eligible to participate in the tender. Standard rule D2 p.7
A tenderer debarred by the PPRA from public procurement is ineligible to tender or be awarded a contract. Check the PPRA debarred list at www.ppra.go.ke. Standard rule D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Kenyan tenderers must provide evidence of tax obligations fulfilled by producing a current tax clearance certificate or tax exemption certificate issued by KRA. Standard rule D2 p.8

Experience, licences and financial capacity

Technical

Provide two client references (name, email or phone) for entities you supplied laboratory equipment to, each contract at least Kshs. 2,000,000 within the last five years from tender opening, with copies of contract/LPO. Worth 20 marks per reference (40 marks total). D2 p.29
State the delivery period from the date of the LPO and provide a written commitment letter addressed to Kajiado East NG-CDF. Delivery within 14 days scores 20; within 21 days scores 15; beyond 21 days or no period stated scores 0. D2 p.29
Demonstrate availability of transport with proof of ownership or lease (attach logbook). Worth 20 marks; no transport scores 0. D2 p.29
After-sales service is required. D2 p.23
Items are expected to be of good quality as provided in the specifications. Manufacturer authorization is not required. D2 p.23

Financial

Sound financial standing (20 marks): certified bank statement for the last 4 months showing a balance of at least Kshs. 2,000,000, or audited financial statements for 2024 and 2025 with positive current ratio and at least Kshs. 2,000,000 cash, or a line of credit of at least Kshs. 2,000,000 addressed to the procuring entity. Scoring: 5 per month or 10 per financial year with conditions met. D2 p.29
Prices must be quoted in Kenya Shillings and include all taxes. D2 p.2
Foreign currency is not allowed. Quoted prices are not subject to adjustment during contract performance. D2 p.23

How and where to submit

Submit physically only. Use a plain envelope clearly marked with the tender name and number, addressed to The Fund Account Manager, Kajiado East Constituency NG-CDF office, P.O. Box 805-00242 Kitengela, and drop it in the tender box at the reception. D1 p.2
Tender box is at the reception of Kajiado East Constituency NG-CDF office, Located at DO's compound opposite Kitengela stage, P.O. Box 805-00242, Kitengela. D2 p.4
Submit the original only; no additional copies are required. The original must be marked ORIGINAL. D2 p.23
Number all pages chronologically (serialize) before submission. D2 p.2

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender validity start date: The invitation says tenders remain valid 120 days from the date of opening. ITT 17.1 says the validity period starts from the tender submission deadline. The bidder should confirm the exact expiry date with the procuring entity. (D2 p.2 (Invitation to Tender, para 5); D2 p.12 (ITT 17.1); D2 p.23 (TDS ITT 17.1))
Contact email domain: The advert gives cdfkajiadoeast@cdf.go.ke while the tender documents give cdfkajiadoeast@ngcdf.go.ke. Confirm which address to use for enquiries and submissions. (D1 p.1; D2 p.2; D2 p.22)

Not covered in the documents we reviewed

Section V Schedule of Requirements: item list, specifications and quantities for the biology, physics and chemistry lab equipment were not provided.
No addenda [A1], [A2] were provided, so any changes to dates or requirements are unknown.
Section IV tender forms (form of tender, price schedule, SD1, SD2, CID, questionnaire) were not provided.
Contract value / budget not stated.
Lot structure: no lots identified; the price evaluation scope line in the TDS is blank.
Enquiry deadline: the TDS says questions must reach the entity not later than 3 days from the opening date, which is unclear; confirm the exact date.
Delivery period, delivery schedule, liquidated damages, payment terms and performance security are in the SCC/GCC, which were not provided.
Standard evaluation pages for the Form of Tender, Price Schedule, and Form EXP-1 were skipped; only 26 of 109 pages of D2 were reviewed.
Pre-tender meeting: none held; confirm whether any clarification or site visit is needed.
Power of Attorney form and details of the required tax clearance (KRA TCC) validity are in the forms section.

Terms explained

AGPO: Access to Government Procurement Opportunities: a reserved scheme where certain public tenders are limited to businesses owned by youth, women or persons with disabilities that are registered with the authority.
TDS: Tender Data Sheet: the section of the tender document that gives tender-specific details such as deadlines, validity and security requirements, overriding the general instructions.
ITT: Instructions to Tenderers: the standard rules in the tender document for how to prepare and submit a bid.
Mandatory requirements (MR): Pass/fail documents in the preliminary evaluation; missing any one makes the bid non-responsive.
Responsive / non-responsive: A responsive tender meets all mandatory requirements and specifications; a non-responsive tender is rejected without further evaluation.
CR12: Company Registry return showing company directors and shareholders, issued by the Business Registration Service. Must be dated within 12 months before closing.
Power of Attorney: A written document authorizing a named person to sign the tender and bind the company.
Tender security: A guarantee (cash, bank guarantee, insurance guarantee or similar) submitted with a bid to cover withdrawal or refusal to sign; not required in this tender.
Addendum: A written change to the tender documents issued by the procuring entity before the deadline, which overrides the original.
Lowest evaluated tender: The tender that passes all mandatory and qualification checks and has the lowest evaluated price.

Supply and delivery of biology, physics and chemistry lab equipment at Enkasiti Secondary School (AGPO only)