Assistant Registrar, Timetabling (Academic Division) –Grade Twelve (12)
Maseno University- MSU
Job descriptions & requirements
• Coordinating the preparation, publication, and maintenance of the University's masterteaching timetable.• Develop examination timetables in consultation with academic departments and theexaminations office;• Allocate lecture halls, laboratories, and tutorial rooms efficiently;• Liaise with Deans, Heads of Departments, academic staff, and support units to collectteaching requirements;• Coordinate with Estates department on room availability and capacity;• Communicate approved timetables to students, academic staff, and relevant offices;• Maintain and update the university timetabling software or systems;• Ensure accurate data entry for courses, class sizes, staff availability, and venues;• Resolve timetable clashes and conflicts promptly;• Monitor timetable implementation and address arising issues;• Adjust timetables due to staff changes, room unavailability, or academic calendaradjustments;• Participate in continuous improvement of timetabling processes;• Ensure timetables comply with university policies, accreditation requirements, and health &safety standards;• Prepare reports on space utilization, timetable efficiency and scheduling challenges;• Assist during examinations, orientation, and special academic events;• Provide advisory support to departments on scheduling best practices; and• Undertake any other duties as may reasonably be assigned by the Registrar or designatedsupervisor
Assistant Registrar, Timetabling (Academic Division) –Grade Twelve (12)
Maseno University- MSU
Job descriptions & requirements
• Coordinating the preparation, publication, and maintenance of the University's masterteaching timetable.• Develop examination timetables in consultation with academic departments and theexaminations office;• Allocate lecture halls, laboratories, and tutorial rooms efficiently;• Liaise with Deans, Heads of Departments, academic staff, and support units to collectteaching requirements;• Coordinate with Estates department on room availability and capacity;• Communicate approved timetables to students, academic staff, and relevant offices;• Maintain and update the university timetabling software or systems;• Ensure accurate data entry for courses, class sizes, staff availability, and venues;• Resolve timetable clashes and conflicts promptly;• Monitor timetable implementation and address arising issues;• Adjust timetables due to staff changes, room unavailability, or academic calendaradjustments;• Participate in continuous improvement of timetabling processes;• Ensure timetables comply with university policies, accreditation requirements, and health &safety standards;• Prepare reports on space utilization, timetable efficiency and scheduling challenges;• Assist during examinations, orientation, and special academic events;• Provide advisory support to departments on scheduling best practices; and• Undertake any other duties as may reasonably be assigned by the Registrar or designatedsupervisor
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