Optical Dispenser

Job Purpose




• The Optical Dispenser is responsible for dispensing spectacles and optical products according to prescriptions provided by qualified eye care professionals. The role involves assisting patients in selecting suitable frames and lenses, ensuring accurate fitting and adjustments, maintaining optical stock, and providing excellent customer service to support patient satisfaction and effective vision correction.



Requirements


Key Duties and Responsibilities




• Interpret optical prescriptions and coordinate accurate preparation and dispensing of spectacles.


• Assist patients in selecting appropriate frames, lenses, and other optical products based on their prescriptions, needs, and preferences.


• Take and verify relevant frame and fitting measurements, including pupillary distance, where required.


• Inspect finished spectacles to ensure prescription accuracy, quality, proper fitting, and compliance with order specifications.


• Fit, adjust, repair, and maintain spectacles to ensure patient comfort and proper use.


• Explain lens options, coatings, frame care, and proper use of optical products to patients.


• Coordinate with optometrists, ophthalmologists, optical laboratories, and suppliers to resolve prescription or product-related issues.


• Manage optical orders and follow up on pending orders, deliveries, repairs, and patient collections.


• Maintain accurate records of prescriptions, sales, orders, repairs, and patient transactions.


• Monitor optical stock, including frames, lenses, accessories, and other dispensing materials, and report replenishment requirements.


• Assist with stock counts, inventory reconciliation, and prevention of losses or damaged products.


• Handle patient enquiries and complaints professionally and escalate clinical concerns to the appropriate eye care professional.


• Support optical sales activities and promote available products and services ethically.


• Maintain an organized optical dispensing area and ensure optical equipment is properly handled and maintained.



Qualifications and Experience




• Bachelor’s Degree in Optometry, Optical Dispensing, or a related field from a recognized institution.


• Diploma or professional qualification in Optical Dispensing from a recognized institution (Preferred).


• Relevant registration or licensing with the applicable professional or regulatory body, where required for the scope of practice.


• Minimum of two (2) years’ experience in optical dispensing, optical retail, or a related eye care setting.


• Experience in spectacle fitting, lens measurements, prescription interpretation, and optical inventory management.


• Experience working in a hospital, optical clinic, or established optical practice (Preferred).



Required Skills and Competencies




• Strong knowledge of optical products, spectacle lenses, frames, and dispensing procedures.


• Excellent written and verbal communication skills.


• Proficiency in Microsoft Office applications and optical or point-of-sale management systems.


• Strong customer service, interpersonal, and patient counselling skills.


• Accuracy in prescription verification, measurements, and order processing.


• Strong sales and product recommendation skills with a patient-centred approach.


• Good inventory management, record-keeping, and organizational skills.


• Strong problem-solving skills and attention to detail.


• Ability to work effectively with optometrists, ophthalmologists, laboratory personnel, and other hospital staff.


• High level of professionalism, integrity, and accountability.



Expected Outcomes




• Accurate and timely dispensing of spectacles in accordance with valid prescriptions.


• Improved patient satisfaction through appropriate product selection, fitting, and after-sales support.


• Reduced dispensing errors, remakes, and delays in fulfilling optical orders.


• Accurate optical inventory records and effective stock management.


• Efficient coordination with eye care professionals and optical laboratories.


• Improved patient uptake of appropriate optical products and services.


• Well-maintained optical dispensing equipment and an organized dispensing area.


• Consistent delivery of professional, patient-centred optical services.