Accountant

Accountant - Healthcare Industry (75K)

Corporate Staffing

Accounting, Auditing & Finance

Job descriptions & requirements
Job Title: AccountantReporting to: Finance and Administration ManagerIndustry: HealthcareJob Location: Nairobi, KenyaSalary: 70,000 - 75,000Job Overview: Our client is an established laboratory and consultancy services provider offering professional testing, inspection, consultancy, training, and related technical services to businesses and organisations. The company is seeking a hands-on and solution-oriented Accountant to support its financial and operational functions.The Accountant will be responsible for managing the day-to-day financial operations of the organisation, with a strong focus on accounts payable, accounts receivable, inventory, payroll, statutory compliance, reconciliations, billing, collections, and financial controls.The successful candidate will work closely with Management and other departments to ensure accurate financial records, timely payments and collections, proper inventory controls, and efficient financial processes. The role requires a solution-oriented professional who can identify financial and operational challenges and recommend practical solutions.Key Responsibilities1. Accounts Payable & Supplier Management
• Manage supplier invoices and ensure timely and accurate processing of payments.
• Verify supplier invoices against purchase requests, delivery notes, quotations, contracts, and approved documentation.
• Maintain accurate supplier records and reconcile supplier accounts.
• Ensure approved supplier payments are processed within the required timelines.
• Follow up on outstanding supplier documentation and resolve payment discrepancies.
• Support negotiations and identification of cost-saving opportunities where appropriate.
2. Accounts Receivable, Billing & Collections
• Prepare accurate client quotations for laboratory testing, consultancy, training, audits, and related services.
• Prepare and issue invoices based on approved quotations, contracts, LPOs, and services rendered.
• Ensure all services provided are billed accurately and on time.
• Maintain an updated accounts receivable schedule.
• Monitor outstanding balances and follow up with clients to ensure timely collections.
• Resolve billing queries in coordination with the relevant departments.
• Prepare regular debtor and collection reports for Management.
3. Financial Reporting & Reconciliations
• Maintain accurate and up-to-date accounting records.
• Prepare monthly financial reports and management summaries.
• Conduct timely bank, supplier, customer, and other relevant reconciliations.
• Monitor revenue, expenses, cash flow, and overall financial performance.
• Provide Management with financial information and insights to support decision-making.
• Maintain proper documentation and audit trails for all financial transactions.
• Support internal and external audits when required.
4. Payroll & Statutory Compliance
• Process monthly payroll accurately and within the required timelines.
• Ensure accurate calculation and remittance of statutory deductions.
• Prepare and submit statutory returns, including PAYE, NSSF, SHA, Housing Levy, NITA, VAT where applicable, and other statutory obligations.
• Maintain a statutory compliance calendar and ensure all payments and filings are completed on time.
• Maintain proper records and supporting documentation for statutory submissions.
• Liaise with relevant statutory bodies, auditors, and tax advisers when required.
5. Inventory & Stock Control
• Maintain accurate accounting records for laboratory consumables, reagents, chemicals, PPE, stationery, and other operational supplies.
• Verify stock received against supplier documentation and approved purchase requests.
• Support stock-taking, stock reconciliation, and investigation of variances.
• Monitor stock usage, wastage, expiries, and abnormal consumption.
• Maintain accurate inventory records and prepare regular stock reports.
• Work closely with Stores, Procurement, Laboratory, and Operations teams to strengthen inventory controls.
6. Cost Control & Operational Finance
• Monitor operating expenses and identify areas for improved cost efficiency.
• Review purchase requests and ensure they are properly supported and approved.
• Manage petty cash, operational advances, fuel expenses, and other business-related expenses.
• Reconcile travel and fieldwork expenses and ensure supporting documentation is complete.
• Monitor transport and operational costs and ensure accurate posting in QuickBooks.
• Identify financial or operational challenges and recommend practical solutions.
7. Asset & Contract Management
• Maintain an updated fixed asset register, including laboratory equipment, office assets, tools, and other company assets.
• Ensure newly acquired assets are properly recorded and tagged.
• Maintain records of client contracts, supplier agreements, subscriptions, licences, and renewals.
• Monitor contract expiry dates, pricing, payment terms, and other financial obligations.
• Flag financial or contractual risks to Management in good time.
8. Internal Controls & Business Support