Accounts Assistant

Purpose for the Job


To support treasury functions and accounting operations through timely and accurate execution of internal bank transfers, preparation of bank and general ledger reconciliations.


Duties and Responsiblities


Treasury and Finance Operations




• Assist in monitoring daily bank balances and reviewing bank transactions to support effective cash management.


• Support the preparation of treasury reports and schedules as required.


• Ensure timely posting and allocation of bank transactions in the accounting system.


• Support the identification and resolution of unmatched or unallocated bank transactions.


• Provide operational support to the Cashier’s Office, including receipting, cashbook maintenance, banking, and transaction verification, as assigned.


• Ensure that all cash and banking transactions are properly documented, accurately recorded, and processed in accordance with approved procedures.



Reconciliations




• Prepare monthly bank reconciliations for all assigned bank accounts.


• Investigate reconciling items, follow up on outstanding transactions, and ensure timely resolution of discrepancies.


• Prepare monthly reconciliations of assigned general ledger accounts.


• Maintain adequate supporting documentation and audit trails for all reconciliations.


• Post salary transactions to the appropriate general ledger accounts in accordance with approved payroll schedules.


• Ensure accurate recording of salaries, statutory deductions, employee deductions, and other payroll-related transactions.



Reporting




• Prepare schedules and supporting documentation for monthly financial reporting.


• Provide supporting records for internal and external audits.


• Implement recommendations arising from reconciliations, reviews, and audit findings.


• Maintain accurate and up-to-date financial records in line with company policies and accounting procedures.



Key Competencies




• Proficiency in Microsoft Excel and other Microsoft Office applications.


• Numeric Accuracy: A proven track record of high-accuracy data entry under tight deadlines.


• Strong analytical and problem-solving skills.


• Ability to work collaboratively, meet deadlines, and demonstrate a willingness to lea.


• Organization & Time Management: Capable of prioritizing tasks during high-volume periods (like month-end)



Knowledge And Skills Required




• Basic knowledge of statutory deductions, including PAYE, VAT, and other applicable taxes.


• Understanding of accounting principles and double-entry bookkeeping.


• Experience in preparing and reconciling bank statements, supplier accounts, and general ledger accounts.


• A minimum of 1–2 years of relevant experience in accounting, finance, or a related field.



Professional and Academic Qualifications


ACADEMIC AND PROFESSIONAL QUALIFICATIONS




• Bachelor’s degree in Finance, Accounting, Economics, or a related field.


• CPA Part II, ACCA or CFA Part 1.