Status
Open
Fonte
MyJobMag
• Job Type Full Time
• Qualification Diploma
• Experience
• Location Nairobi
• Job Field Administration / Facilities
• Manage the front desk, welcome visitors and clients, direct them to the appropriate personnel, and ensure the reception area remains clean and presentable.
• Handle incoming and outgoing calls, respond to telephone and walk-in enquiries, and maintain an accurate record of calls and relevant contact details.
• Receive, record, sort, and distribute incoming mail, correspondence, legal documents, and messages while maintaining records of outgoing correspondence and dispatched cheques.
• Manage the firm’s main email account by responding to routine enquiries and forwarding emails to the relevant departments or personnel.
• Provide administrative support, including filing, data entry, word processing, document preparation, and records management.
• Coordinate meetings by scheduling appointments, booking meeting rooms, preparing refreshments, and taking minutes when required.
• Support office operations by monitoring office supplies, coordinating procurement and deliveries, and assisting with the maintenance of office facilities and equipment.
• Assist with approved supplier payments, licence renewals, travel arrangements, hotel bookings, and other reservations as required.
• Provide refreshments to clients, visitors, and partners, and offer clerical and administrative support to secretarial staff and other team members as needed.
• Maintain confidentiality of firm records and communications, report matters requiring management attention, and perform other duties as assigned by the Finance and Administration Manager, Partners, or other authorised personnel.
• Diploma in Secretarial Studies, Business Administration, or any other business-related field.
• Excellent written and verbal communication skills, with fluency in English.
• Strong organisational, time-management, and interpersonal skills, with attention to detail, discretion, the ability to multitask under pressure, and the capacity to work independently with minimal supervision.
• Qualification Diploma
• Experience
• Location Nairobi
• Job Field Administration / Facilities
• Manage the front desk, welcome visitors and clients, direct them to the appropriate personnel, and ensure the reception area remains clean and presentable.
• Handle incoming and outgoing calls, respond to telephone and walk-in enquiries, and maintain an accurate record of calls and relevant contact details.
• Receive, record, sort, and distribute incoming mail, correspondence, legal documents, and messages while maintaining records of outgoing correspondence and dispatched cheques.
• Manage the firm’s main email account by responding to routine enquiries and forwarding emails to the relevant departments or personnel.
• Provide administrative support, including filing, data entry, word processing, document preparation, and records management.
• Coordinate meetings by scheduling appointments, booking meeting rooms, preparing refreshments, and taking minutes when required.
• Support office operations by monitoring office supplies, coordinating procurement and deliveries, and assisting with the maintenance of office facilities and equipment.
• Assist with approved supplier payments, licence renewals, travel arrangements, hotel bookings, and other reservations as required.
• Provide refreshments to clients, visitors, and partners, and offer clerical and administrative support to secretarial staff and other team members as needed.
• Maintain confidentiality of firm records and communications, report matters requiring management attention, and perform other duties as assigned by the Finance and Administration Manager, Partners, or other authorised personnel.
• Diploma in Secretarial Studies, Business Administration, or any other business-related field.
• Excellent written and verbal communication skills, with fluency in English.
• Strong organisational, time-management, and interpersonal skills, with attention to detail, discretion, the ability to multitask under pressure, and the capacity to work independently with minimal supervision.
• Job Type Full Time
• Qualification Diploma
• Experience
• Location Nairobi
• Job Field Administration / Facilities
• Manage the front desk, welcome visitors and clients, direct them to the appropriate personnel, and ensure the reception area remains clean and presentable.
• Handle incoming and outgoing calls, respond to telephone and walk-in enquiries, and maintain an accurate record of calls and relevant contact details.
• Receive, record, sort, and distribute incoming mail, correspondence, legal documents, and messages while maintaining records of outgoing correspondence and dispatched cheques.
• Manage the firm’s main email account by responding to routine enquiries and forwarding emails to the relevant departments or personnel.
• Provide administrative support, including filing, data entry, word processing, document preparation, and records management.
• Coordinate meetings by scheduling appointments, booking meeting rooms, preparing refreshments, and taking minutes when required.
• Support office operations by monitoring office supplies, coordinating procurement and deliveries, and assisting with the maintenance of office facilities and equipment.
• Assist with approved supplier payments, licence renewals, travel arrangements, hotel bookings, and other reservations as required.
• Provide refreshments to clients, visitors, and partners, and offer clerical and administrative support to secretarial staff and other team members as needed.
• Maintain confidentiality of firm records and communications, report matters requiring management attention, and perform other duties as assigned by the Finance and Administration Manager, Partners, or other authorised personnel.
• Diploma in Secretarial Studies, Business Administration, or any other business-related field.
• Excellent written and verbal communication skills, with fluency in English.
• Strong organisational, time-management, and interpersonal skills, with attention to detail, discretion, the ability to multitask under pressure, and the capacity to work independently with minimal supervision.
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