Construction of 2-door toilet, PP1, PP2 and teachers o…

What is being bought

Construction of a 2-door toilet, PP1 and PP2 classrooms and a teachers office at Lokusero, Emungushi (Mukogodo East Ward) and Castle City ECDE (Tigithi Ward) in Laikipia County, under open national competitive tender LCG/C03/EDU/006/2026/2027. Submission is electronic through IFMIS negotiation number 2414774.

What could disqualify you

Late tenders will be rejected and not considered. D1 p.7
Any tender not accompanied by a substantially responsive Tender-Securing Declaration is rejected as non-responsive. Standard rule D1 p.18
Preliminary examination: the tender must meet ALL mandatory requirements, including certified incorporation/registration, valid tax compliance certificate, valid KRA PIN certificate, CR12 (valid six months, certified) or business name ID, valid single business permit, fully filled signed and stamped forms, pre-tender site visit certificate, signed and stamped tender-securing declaration, valid NCA category 8 and above certificate, and tender security of Ksh 140,000. D1 p.33
An arithmetic error of more than 5 percent of the tender price quoted (or less than 5 percent as stated in the TDS) is a major deviation leading to disqualification. Tenders must not be altered; the sum read out at opening is final. D1 p.31
Failure to submit the information required on qualifications, or if the Procuring Entity cannot verify it, leads to rejection. Conflict of interest found can lead to disqualification. Standard rule D1 p.17

Key facts

Closing: Thu 22 Oct 2026, 12:00 pm
Tender submission deadline is 22 October 2026 at 12:00 hours through IFMIS. Portal closing matches. D1 p.30
Bid / tender security: A Tender-Securing Declaration is required. A separate tender security of Ksh 140,000 is also required in the mandatory requirements, in the form of a bank guarantee or other guarantee listed in ITT 19.2, valid for 120 days from the tender opening date. The TDS does not clarify the form. Conflicting D1 p.33
Tender fee: Tender documents are free of charge. Tender fee not stated otherwise. D1 p.7
Site visit: Obligatoriu
Pre-arranged site visit is held on Saturday 17 October 2026 at 8:30 AM at County Infrastructure Offices Nanyuki, contact Lawrence Tulesi, 0727088324. The site visit is listed in the TDS; the invitation and bidder obligations do not state whether it is compulsory. The evaluation criteria require a pre-tender site visit certificate. D1 p.28
Pre-bid meeting: Optional
No pre-tender meeting is scheduled. D1 p.28
Reserved for: No reservation to youth, women, persons with disabilities or AGPO is stated. Tender is open to all qualified bidders. D1 p.31
Contract value: Not stated in the documents we reviewed Not stated D1 p.7
Tender opening: Tenders are opened electronically through IFMIS immediately after the deadline. Opening is at the same date and time as the deadline. D1 p.7
Tender validity: Tenders remain valid for 120 days from the submission deadline. Tender security (if requested) is valid 30 days beyond the validity period. D1 p.30

Who can apply

Tendering is open to all qualified bidders under the open national competitive method. A Kenyan tenderer must provide evidence of tax compliance by producing a valid tax compliance certificate issued by KRA. D1 p.7
Joint ventures are allowed with a maximum of two members. JV tenderers must include a JV agreement or a signed letter of intent to execute one, with copies of the proposed JV agreement. Change of membership before contract signature can lead to disqualification. D1 p.28
Foreign tenderers are those not registered in Kenya, or registered in Kenya with less than 51 percent Kenyan citizen ownership. JVs with a foreign member firm are subject to this definition. A JV may not subcontract more than 10 percent of the contract price to foreign firms. Standard rule D1 p.13
Reservation to a specific group (youth, women, persons with disability or AGPO) does not apply. The Tender Data Sheet lists no reserved group. D1 p.31

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

If bidding as a JV: copy of the Joint Venture Agreement, or a letter of intent signed by all members with the proposed JV agreement. Standard rule D1 p.15

Experience, licences and financial capacity

Technical

Works must follow the Bills of Quantities, Specifications and Drawings in Parts 2 and 3. Alternative tenders are not considered. Alternative completion times are not permitted. Alternative technical solutions are not permitted for any part of the works. D1 p.29
Subcontracting permitted up to 30 percent of total contract amount. Subcontracting above 30 percent requires the activities and subcontractor details and qualifications in the Form of Tender. D1 p.31

Financial

Tender prices are fixed. Foreign currency requirements are not allowed. Prices in Kenya Shillings. D1 p.29
Financial statements for the stated number of years must be audited or certified, complete with notes, and for completed accounting periods. Form FIN-3.2 average annual construction turnover must be provided. Financial thresholds are not stated in reviewed pages. Standard rule D1 p.53

How and where to submit

Submit electronically only through IFMIS, negotiation number 2414774. The Tender Data Sheet says tenders are submitted only electronically, though the invitation says both hardcopies and electronic via IFMIS are required. Conflicting D1 p.7
Tender must be submitted through IFMIS negotiation number 2414774. Tender-Securing Declaration form must accompany the tender. D1 p.29
Tenders must be serialised page by page. Forms must be completed without alterations; alterations and corrections must be initialled by the signatory. Standard rule D1 p.14
Number of copies beyond the original: not applicable (N/A). D1 p.29

Lots and categories

Lots: not applicable; the tender is a single contract. D1 p.28

What the addenda changed

No addenda were provided in the reviewed material. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Submission method: Invitation says tenders must be submitted both as hardcopies and electronically via IFMIS; the TDS says tenders are submitted only electronically. (D1 p.7 and D1 p.30)
Tender security form and amount: The TDS requires only a Tender-Securing Declaration; the evaluation criteria require a Ksh 140,000 tender security valid 120 days from tender opening. Also the 120 days is stated from opening in one place and from submission deadline in the ITT. (D1 p.29 and D1 p.33 and D1 p.18)
Clarification deadline: TDS requires questions by 22 October 2026, while the pre-tender site visit is on 17 October 2026; the TDS also says questions three days before tender closure, which conflicts with the stated date. (D1 p.28 and D1 p.29)

Not covered in the documents we reviewed

Full bidding document pages on bidder obligations, Form of Tender, Bills of Quantities, specifications and drawings
Section III financial thresholds and experience requirements (sub-factors 3 and 4)
Contract value / estimated budget
Whether the pre-arranged site visit is compulsory and the form of the site visit certificate
Addenda, if any
Performance security amount and form

Terms explained

TDS: Tender Data Sheet: the tender-specific values that override the standard Instructions to Tenderers.
Tender-Securing Declaration: A signed and stamped form promising that the bidder will not withdraw or fail to sign if awarded, otherwise penalised.
IFMIS: Integrated Financial Management Information System, the government e-procurement platform used for submission and opening here.
NCA: National Construction Authority, which registers contractors by category for construction works.
AGPO: Access to Government Procurement Opportunities for youth, women and persons with disabilities; not reserved in this tender.
Responsive: A tender that meets all mandatory requirements without material deviation, reservation or omission.
JV: Joint Venture: two or more firms bidding together under one agreement.
Standstill Period: 14-day waiting period after notice of intention to award before contract signing, during which complaints may be made.

Construction of 2-door toilet, PP1, PP2 and teachers office at Lokusero, Emungushi and Castle City ECDE, Laikipia County