Construction of plumbing and food processing workshops at Rumuruti VTC, Nyahururu VTC and Sipili VTC, Laikipia County (LCG/C03/EDU/008/26/27)

What is being bought

Laikipia County Government invites tenders for the proposed construction of plumbing and food processing workshops at Rumuruti VTC, Nyahururu VTC and Sipili VTC in Rumuruti, Igwamiti and Olmoran Ward, Laikipia County. It is a single works contract (no lots) run as an open national tender through IFMIS negotiation number 2414739. Bill of quantities, specifications and drawings are in Parts 2 of the tender document (not reviewed).

Key facts

Closing

Thu 22 Oct 2026, 12:00 pm
Tender submission deadline is 22 October 2026 at 12:00 (noon) via IFMIS. This is the current deadline; no addenda reviewed. D1 p.31

Bid / tender security

A Tender-Securing Declaration (signed and stamped on the prescribed form in Section IV) is required; no cash tender security amount is stated. The declaration must be in original form. If a bidder withdraws during validity or fails to sign the contract, the declaration can be executed and PPRA asked to debar the bidder. Tender validity is 120 days. D1 p.30

Tender fee

Tender documents are free of charge, whether collected in person or downloaded electronically from www.laikipia.go.ke or www.tenders.go.ke. A separate 0.03 percent Capacity Building Levy applies to the value of signed contracts and is not a bidder fee. D1 p.7

Site visit

Mandatory
A pre-arranged pre-tender site visit is set at Rumuruti HQ compound, Monday 12 October 2026 at 8:30 AM. Contact Shem Mutai, 0715240215. The site visit certificate is on the mandatory checklist; the ITT says non-attendance is not a cause for disqualification (see conflicts). Conflicting D1 p.29

Pre-bid meeting

Optional
No separate pre-tender meeting is scheduled (TDS states N/A for date, time and place). D1 p.29

Reserved for

The portal lists the tender as reserved to youth. The TDS states Reservations N/A and the invitation does not say the tender is reserved. The youth AGPO certificate appears on the mandatory checklist. Conflict unresolved. Conflicting P

Contract value

Not stated in the documents we reviewed Not stated D1 p.7

Tender opening

Tenders are opened electronically through IFMIS immediately after the submission deadline. Opening takes place at Finance Boardroom, Rumuruti. Tender opening minutes record the bid price and presence or absence of tender security. D1 p.31

Tender validity

Tenders remain valid for 120 days from the submission deadline. Extension of validity is possible with a 30-day extension to the tender security or declaration. Tender price is fixed; foreign currency payment not allowed. D1 p.30

Who can apply

• Tendering is open to all qualified bidders under an open competitive (national) method. Only qualified tenderers can be considered; eligibility is then tested against the Section III checklist. D1 p.7
• Joint ventures are allowed with a maximum of two members. D1 p.29
• A Kenyan tenderer is eligible only if it gives evidence of tax compliance by producing a valid tax compliance certificate issued by the Kenya Revenue Authority. Standard rule D1 p.14
• A tenderer is treated as a foreign tenderer if it is not registered in Kenya, or is registered in Kenya but has less than 51 percent ownership by Kenyan citizens. A JV with foreign members is treated the same way, and a JV may not subcontract more than 10 percent of the contract price to foreign firms (excluding provisional sums). Standard rule D1 p.14

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified certificate of incorporation or registration of the company. D1 p.34
• Valid tax compliance certificate of the company. D1 p.34
• Valid KRA PIN certificate of the company. D1 p.34
• Certified CR12 certificate valid for the last 6 months for limited companies, with IDs of directors; or a copy of the ID for a business registration name. D1 p.34
• Valid single business permit issued by the County Government. D1 p.35
• All tender forms properly filled, signed and stamped. D1 p.35
• Pre-tender site visit certificate attached. D1 p.35
• Duly filled, signed and stamped Tender-Securing Declaration form. D1 p.35
• Valid NCA category 8 and above certificate and licence for building works. D1 p.35
• Valid AGPO certificate for youth, as listed on the mandatory checklist. Whether this applies depends on the reservation conflict noted in the conflicts list. Conflicting D1 p.35
• Power of attorney or written confirmation authorising the signatory (applies to the person signing the tender). D1 p.30

Required only in some situations

• Joint venture tenders must include a copy of the JV agreement signed by all members, or a signed letter of intent to execute one, with the proposed JV agreement. Change of JV membership before contract signature leads to disqualification. Standard rule D1 p.16

Experience, licences and financial capacity

Technical

• A technical proposal including work methods, equipment, personnel, schedule and other information in the tender forms, enough to show the tender meets the works requirements and completion time. The tender forms also require a preliminary description of the proposed work method and schedule, with charts if required. Standard rule D1 p.18
• Form EQU: information showing capability for the key equipment listed in Section III; a separate form for each item of equipment, owned, rented, leased or specially manufactured. Unverified D1 p.45
• Alternative tenders are not considered. Alternative completion times are not permitted. Alternative technical solutions are permitted only for parts of the works listed in the TDS, and none are listed. D1 p.30
• Subcontracting: up to 30 percent of total contract amount may be subcontracted. Tenderers planning to subcontract more than 30 percent must state the activities and full details, qualifications and experience of subcontractors in the Form of Tender. D1 p.32

Financial

• Average annual construction turnover must be provided on Form FIN 3.2. The required amount is set in Section III Sub-Factor 3.2, which was not in the material reviewed. Not stated D1 p.54
• Audited financial statements for the years specified in Section III Sub-factor 3.1, reflecting the tenderer's own finances (not a parent or group company), complete with notes, for accounting periods already completed and audited. The number of years is not stated in the material reviewed. D1 p.54
• Sources of finance to meet the cash flow for current and future works must be listed. D1 p.54

How and where to submit

• Tenders must be submitted electronically through IFMIS under negotiation number 2414739. The TDS says electronic submission only, while the invitation says hardcopies must also be submitted (see conflicts). Conflicting D1 p.31
• Tenderers must chronologically serialise all pages of the tender submitted. D1 p.7
• Tender must be typed or written in indelible ink and signed by a person authorised to sign for the tenderer; corrections must be initialled by the signatory. Standard rule D1 p.19
• Number of additional paper copies: not applicable (N/A) in the TDS. D1 p.30
• Clarification requests must be in writing to Director Supply Chain Management, County Treasury, PO Box 131-20321 Rumuruti, Phone 0723-871-712, Email procurement@laikipia.go.ke and Josephine.njoki@laikipia.go.ke. D1 p.29

Lots and categories

• No lots. The tender is a single contract. D1 p.29

What the addenda changed

• No addenda were provided in the material reviewed. Any addendum may change dates or requirements and must be checked before bidding. Not stated P

Not covered in the documents we reviewed

• Contract value or budget estimate
• Section III sub-factor requirements: required average annual turnover amount, number of years of financial statements, and past experience or key personnel requirements
• Section VI/VII works requirements, Bills of Quantities and drawings
• Performance security amount and form (TDS ITT 48 and General Conditions)
• Any addenda or clarifications issued after the tender notice
• Full Form of Tender, Tender-Securing Declaration form and JV agreement templates
• Section III pages covering technical evaluation scoring
• Details of pre-arranged site visit minutes and any requirement for the certificate

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the general instructions to tenderers.

Tender-Securing Declaration

A signed and stamped promise on the prescribed form to keep the bid valid and accept the contract, instead of a cash or bank guarantee. Failure can lead to debarment.

IFMIS

Integrated Financial Management Information System, the government e-procurement system through which tenders are submitted and opened.

AGPO

Access to Government Procurement Opportunities: a preference scheme for youth, women and persons with disability businesses that are registered with the authority.

Responsive / substantially responsive

A tender that meets all mandatory requirements without material deviation, reservation or omission.

NCA category

National Construction Authority registration category that sets the size of construction works a contractor may undertake. Category 8 and above is required here.

JV

Joint venture: two or more firms bidding together under a joint venture agreement.

CR12

Company Registry return of directors and shareholders, required for limited companies.

Capacity Building Levy

A 0.03 percent levy on the value of signed contracts (excluding taxes) paid to fund capacity building, charged to the winning contract.