Supply and delivery of fuel, oil, lubricants and gas (…

Official documents take precedence. NairobiCity is an independent information service, not the procuring entity or a government body. This summary was prepared from the official documents with AI assistance; every requirement was matched to the document wording, but it can still contain mistakes. Before you apply, read the official tender documents and any addenda.

What is being bought

Supply and delivery of petrol, oil, lubricants and gas for the County Commissioner, Marsabit County, under a framework agreement for two financial years (reference MBT/CC/01/2026-2028). Delivery is to government ministries, departments and institutions. Quantities are not stated in the reviewed pages, and the Schedule of Requirements (Section V) was not provided.

What could disqualify you

A tenderer proven to be involved in corrupt, coercive, obstructive, collusive or fraudulent practice is automatically disqualified. Standard rule D1 p.10
A firm may submit only one tender, either alone or as a JV member; participating in more than one tender as a tenderer or JV member results in all its tenders being disqualified. Standard rule D1 p.10
Tenders received after the deadline are declared late, rejected and returned unopened. Standard rule D1 p.18
A tenderer that is debarred by the PPRA is ineligible to tender or be awarded a contract. Standard rule D1 p.10
Tenders that do not pass preliminary examination (eligibility and mandatory requirements, including mandatory forms filled, signed and stamped) are non-responsive and not considered further. D1 p.30

Key facts

Closing: Thu 22 Oct 2026, 10:00 am
Tender submission deadline is 22 October 2026 at 10:00 a.m. No later addenda were provided to change it. Late tenders are rejected. D1 p.27
Bid / tender security: Tender security is not required. No tender-securing declaration is required either. D1 p.27
Tender fee: Tender documents downloaded electronically from the portal are free of charge. No other fee is stated. D1 p.6
Site visit: Not stated in the documents we reviewed Not stated P
Pre-bid meeting: Optional
A pre-tender conference will not be held. D1 p.26
Reserved for: Not reserved. Open to all qualified tenderers; no SME, women, youth or disability group reservation is stated (TDS reservation line marked N/A). D1 p.6
Contract value: Not stated in the documents we reviewed Not stated P
Tender opening: Tender opening is in the County Commissioner's Boardroom, 1st floor of the County Commissioner's Office Block, immediately after the deadline. The TDS gives the opening date as 22 October 2028, which conflicts with the 2026 closing date. Confirm with the procuring entity. Conflicting D1 p.27
Tender validity: Tender validity period is 90 days. Tender security validity does not apply because no security is required. D1 p.27

Who can apply

Tendering is open to all qualified and interested tenderers under open competitive tendering. Tenderers may tender for one or more lots. D1 p.6
A Kenyan tenderer must show it has met its tax obligations by producing a current tax clearance certificate or tax exemption certificate issued by the Kenya Revenue Authority. Standard rule D1 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Certificate of company or business registration. D1 p.28
Valid tax compliance certificate. D1 p.28
Valid trading licence. D1 p.28
CR12 of the company, or copy of ID for a sole proprietor. D1 p.28
EPRA licence for suppliers of petrol, diesel and kerosene (additional document listed in the TDS). Also a valid certification of compliance or licence from the Energy Regulatory Authority. D1 p.26
All mandatory forms must be filled in, signed and stamped. D1 p.28

Required only in some situations

Tenders by a joint venture must include a copy of the JV agreement, or a signed letter of intent to execute one, together with a copy of the proposed agreement. Standard rule D1 p.13

Experience, licences and financial capacity

Technical

Technical specifications and the Schedule of Requirements (Section V) were not in the reviewed pages. The TDS states after-sales service is required. Not stated D1 p.27

Financial

Financial qualification figures (minimum turnover, cash flow, number of years) are blank in the reviewed Section III template. Post-qualification criteria are not filled in. Not stated D1 p.36

How and where to submit

Written, physical (hard copy) tenders only. Electronic tenders are not permitted. Deliver by hand or courier to the Tender Box at the entrance of the County Commissioner's Office Block, P.O Box 1-60500 Marsabit, attention Procurement Officer. D1 p.7
Electronic submission is not allowed. D1 p.6
Serialise (number in order) all pages of the tender documents submitted. D1 p.6
Number of copies in addition to the original is not stated (ITT 19.1 blank). Signatory authorisation document is not specified (ITT 19.3 blank). Not stated D1 p.27

Lots and categories

Lot MBT/CC/01/2026-2028: Single invitation identified as lot MBT/CC/01/2026-2028. Tenderers may tender for one or more lots and prices are evaluated for all items/lots. D1 p.26

What the addenda changed

No addenda were provided in the material reviewed. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender opening date: The TDS gives the closing date as 22 October 2026 at 10:00 a.m., but the opening date is written as 22nd October 2028 (same time). Ask the procuring entity to confirm the opening date. (D1 p.27 (TDS ITT 24.1); portal closing date 2026-10-22 10:00)

Not covered in the documents we reviewed

Section V Schedule of Requirements (fuel types, quantities, delivery locations and schedule)
Section III financial and experience criteria figures (minimum turnover, years, contract values)
Section IV tendering forms and any stated number of copies (ITT 19.1)
Addenda, if any, issued after the original documents (none provided)
Section VII Special Conditions of Contract (payment, delivery penalties, performance security amount in ITT 47.3 is blank)
Contract value or budget estimate
Whether price adjustment applies (ITT 13.5 blank)
Authority documents required for the signatory (ITT 19.3 blank)

Terms explained

TDS: Tender Data Sheet: the tender-specific section that changes or adds to the standard Instructions to Tenderers.
ITT: Instructions to Tenderers: the standard rules for preparing and submitting a bid.
Tender security: A guarantee or deposit submitted with a bid to show seriousness. Not required in this tender.
Responsive: A bid that meets all mandatory requirements of the tender documents. A non-responsive bid is rejected.
AGPO: Affirmative action group reservation for youth, women and persons with disability. This tender is not reserved.
JV: Joint venture: two or more firms bidding together under one agreement.
CR12: Kenyan company certificate listing company directors and shareholders, issued by the Registrar of Companies.
EPRA: Energy and Petroleum Regulatory Authority, which licenses fuel suppliers in Kenya.
Framework agreement: An agreement that sets supply terms for a period, with orders called off as needed.
Lot: A separately priced portion of a tender that can be bid for on its own.

Supply and delivery of fuel, oil, lubricants and gas (framework, 2 financial years) - County Commissioner Marsabit