Kwale County Government: supply and delivery of 564 breeding Galla bucks (CGK/2428802-2026/2027), open tender

What is being bought

Kwale County Government, Department of Agriculture, Livestock & Fisheries, invites bids to supply and deliver 564 breeding Galla bucks to Kwale County. The tender is an open national tender for goods, delivered to the project site in Kwale County. Bids are submitted electronically through the IFMIS e-procurement module (supplier.treasury.go.ke).

Key facts

Closing

Wed 21 Oct 2026, 10:30 am
Tenders close on 21 October 2026 at 10:30 a.m. (local time) through the electronic procurement module. This matches the portal closing date. D2 p.24

Bid / tender security

Tender security of KES 336,000 (thirty six thousand shillings) is required from authorised institutions, valid 126 days after the tender closing date. Forms allowed under ITT 18.3: cash, bank guarantee, insurance guarantee, letter of credit, or guarantee by a deposit-taking microfinance institution, Sacco, YEDF or WEF. Tender Securing Declaration is not required. Bid security wording and the deposit location conflict across the documents. Conflicting D2 p.2

Tender fee

Tender documents may be downloaded free of charge. No bid fee is stated in the reviewed pages. D2 p.2

Site visit

Not stated in the documents we reviewed Not stated D2 p.23

Pre-bid meeting

Optional
A pre-tender conference will not be held. Clarification questions must reach the Procuring Entity by the stated date. D2 p.24

Reserved for

Not reserved. The invitation to tender is open to all eligible tenderers. No youth, women, persons with disability or AGPO reservation is stated. D2 p.25

Contract value

Not stated in the documents we reviewed Not stated D2 p.2

Tender opening

Tender opening takes place online, without the presence of tenderers, immediately after the deadline. Three representatives of the Procuring Entity sign. D2 p.24

Tender validity

Tenders remain valid for 120 days from the submission deadline. A shorter validity is rejected as non-responsive. Bid security is valid 126 days after closing (see bid_security). D2 p.24

Who can apply

• The invitation is open to interested and eligible tenderers. Tenderers must not be debarred. A list of debarred firms and individuals is on the PPRA website (www.ppra.go.ke). D2 p.24
• A Kenyan tenderer must show it has met its tax obligations by producing a current tax clearance certificate or tax exemption certificate issued by the Kenya Revenue Authority. Standard rule D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Copy of a valid Certificate of Incorporation or Business Registration Certificate, with CR12 document dated not earlier than July 1st 2026, plus clear certified national ID cards or passports of the directors. D2 p.34
• Valid Tax Compliance Certificate. D2 p.34
• Relevant valid single business permit for the tender under consideration from Kwale County. D2 p.34
• Attach a company or farm profile clearly demonstrating a relevant undertaking for the tender under consideration. D2 p.34
• Duly filled tender document. D2 p.34
• Attach sworn affidavits covering the bidder's litigation history, a statement of no corrupt or fraudulent activities, and that the bidder has not been debarred from public procurement. D2 p.34
• On the bidder's letterhead, indicate the source of animals. D2 p.34
• Bid bond (coloured) of KES 336,000 from authorized financial service providers (bank or insurance), in the approved standard format, valid for 126 days from the date of tender closing. Note the words used on this page differ from the TDS (see conflicts). Conflicting D2 p.34

Experience, licences and financial capacity

Technical

• Technical evaluation (55 of 70 marks needed): breeding farm animal health and management programme with farm vaccination programme (30 marks). Certification by a government veterinary officer, a veterinary board-registered officer, or a private practitioner with registration number (10 marks, within the 30). D2 p.34
• Delivery period of 30 days from LPO/contract date: within 1 month 5 marks, within 2 months 2 marks, within 3 months 1 mark. D2 p.34
• Two similar previous supplies (above KES 10 million each) to a government entity, with award letter, LPO/contract and stamped, signed delivery notes. Marks are awarded only for a complete set (20 marks). D2 p.34
• Certified bank statements from 1 January 2025 to 30 June 2026, stamped by the bank (5 marks). D2 p.34
• Proof of transportation through certified logbooks or certified lease agreement with logbook copies: lorry 10 marks, canter 5 marks. D2 p.35
• Delivery location is Kwale County (named place of destination and final destination / project site). D2 p.23
• After sales service is required. D2 p.24
• Quantity may not be increased or decreased (0% maximum change in quantities, unit prices unchanged). D2 p.25

Financial

• Supplier (not manufacturer) financial capability: access to liquid or other financial means sufficient for supply cash flow of KES 15,000,000.00. Conflicting D2 p.32
• Supplier minimum average annual supply turnover of KES 20 million over the last 2 years. D2 p.32
• Supplier must show at least 3 completed contracts, each worth at least KES 10,000,000 equivalent, as prime supplier or JV member. D2 p.32
• Manufacturer template (Section III 4.2) shows supply cash flow of KES 5M, which conflicts with the supplier figures; it is unclear which applies. Conflicting D2 p.31
• Prices quoted are not subject to adjustment during performance of the contract. D2 p.23
• Foreign currency requirements are not allowed. D2 p.24
• Performance security, if required, must not exceed 5% of the tender sum. D2 p.25

How and where to submit

• Bids are submitted electronically only through the IFMIS e-procurement module at supplier.treasury.go.ke. Physical submission is not allowed. Conflicting D2 p.24
• Alternative tenders are not considered. D2 p.23
• Authorisation to sign for the tenderer must be a power of attorney. Documents must be signed by the authorised person, with name and position typed below the signature. D2 p.24
• Pages must be serialized by the bidder with fresh numbering, not the downloaded pagination. Standard rule D2 p.2
• No number of paper copies is required because tenders are submitted online. Standard rule D2 p.13

Lots and categories

• Lot One Item: The tender is a single item with one contract; there are no lots. D2 p.23

Not covered in the documents we reviewed

• Contract value or budget estimate for this tender.
• Section V Schedule of Requirements: breed, age, weight, health and delivery schedule for the bucks, and the earliest and final delivery dates.
• Any addenda or clarifications issued after the tender notice (none provided).
• Section VII Special Conditions: payment terms and performance security requirement.
• Time for the question deadline of 19 October 2026 and the exact channel to send questions.
• Section IV tender forms (including the approved bid bond form), and the pass mark for technical evaluation.
• Exact timing and validity mismatch: 126-day bid security validity vs 120-day tender validity plus the 30-day bank guarantee extension rule.
• Site visit requirement, if any.
• Pages not reviewed: ITT clauses 1-3, 8-11, 12-16, 24-31, 34-50, Section V-VIII and BOQ or specification tables.

Terms explained

TDS

Tender Data Sheet: the tender-specific section that sets the values (dates, amounts, rules) and overrides the standard instructions where they conflict.

ITT

Instructions to Tenderers: the standard rules for how bids are prepared, submitted, evaluated and awarded.

Tender security (bid bond)

Money or guarantee that a bidder posts with its bid, forfeitable if it withdraws or fails to sign the contract. Required from authorised institutions here.

Responsive / non-responsive

A bid that meets all mandatory requirements is responsive. A bid that misses one is rejected without further evaluation.

Preliminary evaluation

First stage where the entity checks that all mandatory documents are present. Missing any means disqualification.

LPO

Local Purchase Order: the buyer's written order issued to a supplier, which starts the delivery period.

CR12

Company annual return document from the Business Registration Service, showing company directors and shareholders.

Power of attorney

Written authority that allows a named person to sign and bind the bidder.

Performance security

Guarantee given by the winning supplier after award, up to 5% of tender sum if required.

Levy

Levy order payment of 0.03% of the signed contract value (excluding taxes) payable by the supplier.

AGPO

Affirmative action for youth, women and persons with disability in public procurement. Not applied here because the tender is open.

Lowest evaluated tender

Winning bid: substantially responsive and with the lowest evaluated price.