Supply and delivery of a 51-seater school bus for St. Mathews Girls Septonok Senior School, Mosop Constituency

What is being bought

Supply and delivery of one 51-seater school bus for St. Mathews Girls Septonok Senior School in Mosop Constituency, Kenya, under NG-CDF Mosop reference MOSOP NG-CDF/STMATHEWSEPTONOKGIRLSSCH/BUS/ONT/04/2026/2027 (open tender, goods). Delivery is to the school (final destination) and the lot structure is not applicable (single contract).

Key facts

Closing

Wed 21 Oct 2026, 10:00 am
Closing is Wednesday 21 October 2026 at 10.00 a.m. (EAT), at the NG-CDF Office as stated in the TDS. Addendum A1 moved the closing date from 14 October 2026 to 21 October 2026. D2 p.26

Bid / tender security

Tender security is 3% of the total quoted sum, from a financial institution recognised by the Central Bank of Kenya (a demand guarantee in a form allowed by ITT 18.3). The TDS also says a Tender-Securing Declaration shall be required; this conflicts and must be clarified with the Procuring Entity. Security must be valid 30 days beyond tender validity. Conflicting D2 p.26

Tender fee

Not stated in the documents we reviewed Not stated

Site visit

Not stated in the documents we reviewed Not stated

Pre-bid meeting

Optional
No pre-tender conference will be held. D2 p.25

Reserved for

Not reserved. The tender is open to all eligible bidders; no reservation for youth, women, persons with disabilities or AGPO is stated. D2 p.27

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Tenders are opened publicly at the NG-CDF Mosop boardroom, Kabiyet off Mosoriot-Kaiboi Highway, in the presence of bidder representatives who choose to attend. The Procuring Entity's representatives to sign are guided by CR12 and the Power of Attorney. D2 p.27

Tender validity

Tender validity is 90 days. The advert says the bid price stays valid for 90 days from the tender opening; the standard ITT counts validity from the submission deadline. Clarify the start date with the Procuring Entity. Conflicting D2 p.26

Who can apply

• Open to interested eligible bidders as invited by the Procuring Entity. The tender is not reserved to any group. D1 p.1
• Debarred firms are ineligible. The PPRA debarment list is at www.ppra.go.ke (TDS ITT 3.7 gives the same website). Standard rule D2 p.10
• Public employees and their close relatives are not eligible to participate in the tender. Standard rule D2 p.10

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid Trading Licence or Business Permit (attach a copy). D1 p.1
• Certificate of Registration or Incorporation (attach a copy). D1 p.1
• Valid VAT Tax Compliance Certificate; the KRA TCC Checker will be used to verify it. D1 p.1
• Current CR12 certificate dated no older than 6 months from the submission date, or certified copies of IDs for sole proprietors. D1 p.1
• Written Power of Attorney or a form from a Commissioner of Oaths authorising the signatory. D1 p.1
• Tender Security form from a financial institution recognised by the Central Bank of Kenya (see bid_security for the amount and conflict). D1 p.1
• Form of Quotation, duly filled, signed and stamped, prepared on the supplier's letterhead showing the tenderer's complete name and business address. D1 p.1
• Schedule of requirements, duly filled and signed. D1 p.1
• KEBS certification for body building. D1 p.1
• Certificate of Independent Tender Determination, duly filled and signed. D1 p.1
• SD1 Form, duly filled and signed. D1 p.1
• SD2 Form, duly filled and signed. D1 p.1
• Confidential business questionnaire form, duly filled and signed. D1 p.1
• Disclosure of Interest, duly filled, signed and stamped. D1 p.1
• Tender document must be sequentially paginated, serialised or numbered on each page, including all attachments. D1 p.1
• Manufacturer's Authorization form (Section IV) is required, showing the bidder is authorised by the manufacturer to supply these goods in Kenya. D2 p.26
• Bidders must provide a written confirmation of authorisation to sign: the TDS specifies a Power of Attorney, which must be attached and show the signatory's typed name and position. D2 p.26

Required only in some situations

• Kenyan tenderers must provide evidence of tax compliance: a current tax clearance or tax exemption certificate issued by KRA. Standard rule D2 p.11

Experience, licences and financial capacity

Technical

• Bid must conform to the technical specification form (Section V / Specification Form). Tenderers must fill it in and show satisfactory conformity. Detailed specifications are not in the material reviewed. D2 p.30
• Technical scoring (30 marks): attach photos of 3 recent 51-seater buses the bidder built, plus conformity to specification. D2 p.30
• Warranty letter for the body (10 marks in technical scoring). D2 p.30
• Mandatory safety and compliance certificates must be provided, and the copies must be certified. D2 p.30
• Detailed manufacturing programme and methodology, including lead time (15 marks in technical scoring; no programme scores 0). D2 p.30
• Specific experience (15 marks): evidence of supply of similar goods, with certified copies (letters of award, LPOs or contracts). Supply of lower value similar goods scores 5; none scores 0. D2 p.30
• After-sales service is required. D2 p.26
• Place of final destination: St. Mathews Girls Septonok Senior School in Mosop Constituency. D2 p.25

Financial

• Audited financial reports for the last two years (2024 and 2025) are scored (20 marks): turnover at least 1.5 times the cost of the project scores 20; equal to the cost scores 10; below scores 0. No project cost figure is given in the reviewed material. D2 p.30
• Evidence of financial resources (cash, lines of credit, overdraft etc.) scored (20 marks): resources at or above the project cost score 20; 50% of cost scores 10; below 50% scores 5; no evidence scores 0. D2 p.30

How and where to submit

• Physical (written, hard copy) submission only. Electronic submission is not allowed. P
• Electronic submission is not permitted for this tender. D2 p.26
• Deliver the tender in a single sealed envelope bearing the tender name and reference number, addressed to the Procuring Entity, with a warning not to open before the opening time. Inside, separate sealed envelopes marked ORIGINAL and COPIES. Standard rule D2 p.17
• Place the tender in a plain sealed envelope marked with tender name and tender number and deposit it in the Tender Box at the NG-CDF Office, Kabiyet off Kaiboi Road, addressed to The Fund Account Manager. Conflicting D1 p.1
• Address on the advert is The Fund Account Manager, Mosop National Government Constituencies Development Fund, P.O Box 121-30303, Kabiyet. TDS gives P.O Box 121-30303 Sindo for submission. Confirm before delivery. Conflicting D1 p.1
• Only one original is required; the number of additional copies is stated as N/A in the TDS. The original must be marked ORIGINAL. D2 p.26
• Clarification questions must reach the Procuring Entity in writing by 13 October 2026 at 10.00 am (TDS ITT 6.3). D2 p.25

Lots and categories

• Lot Not applicable: Lots are not applicable. This is a single contract. D2 p.25

What the addenda changed

• Addendum A1 (2026-10-19) corrected the closing date from Wednesday 14 October 2026 to Wednesday 21 October 2026. All other details remain the same. The advert reissued as D3 shows 21 October 2026. A1
• Corrected tender advert (D3) now states closing on Wednesday 21 October 2026 at 10.00 a.m. (EAT), replacing the earlier 14 October 2026 date. D3 p.1

Not covered in the documents we reviewed

• Section V Schedule of Requirements: full technical specifications and delivery period/timeline for the 51-seater bus
• Project cost or contract value (needed to check the turnover and financial resources thresholds)
• Post-qualification minimum turnover and financial capability amounts (Section III 4.2 left blank)
• Performance security amount (TDS ITT 47.3 says Not Applicable), payment schedule (SCC) and warranty terms
• Tender fee and any fee for downloading documents
• Whether tender security must be in a particular form (demand guarantee form in Section IV) and its exact validity
• Section IV forms (Form of Tender, Tender Security form, Manufacturer's Authorization form, Price Schedule)
• Site visit requirements, if any
• Whether joint ventures are allowed (TDS ITT 3.1 says Not Applicable)
• Full text of General and Special Conditions of Contract (Sections VI and VII)

Terms explained

TDS

Tender Data Sheet: the tender-specific section of the tender document that sets values such as validity, security, and deadlines.

ITT

Instructions to Tenderers: the standard rules on how to prepare and submit a bid.

Tender Security

A bank or other guarantee, here 3% of the total quoted sum, that protects the buyer if a bidder withdraws, or fails to sign or perform.

Tender-Securing Declaration

A signed declaration (form SD) that replaces cash or guarantee security; if breached, the buyer may ask PPRA to debar the bidder.

Responsive / non-responsive

A bid that meets all mandatory requirements is responsive. A bid that fails any is rejected without further evaluation.

AGPO

Access to Government Procurement Opportunities for youth, women and persons with disabilities. Not reserved in this tender.

CR12

Company Registry certificate listing a company's directors and shareholders, required not older than 6 months.

KRA TCC

KRA Tax Compliance Certificate for VAT, checked on the KRA portal.

Manufacturer's Authorization

A letter from the manufacturer authorising the bidder to supply the goods in Kenya.

Power of Attorney

A written document giving someone authority to sign and bind the company to the bid.

SD1 / SD2

Standard procurement forms (declarations) required in the mandatory list.

Lowest evaluated tender

The bid that is responsive and has the lowest evaluated price among those that pass the qualification and technical scores.

Pass mark 80

Minimum technical score out of 100 needed to progress to financial evaluation.