Makueni County Commissioner: registration of suppliers for fruits and vegetables (MKN/CC/02/2026-2028), reserved group

What is being bought

Registration of suppliers for the supply and delivery of fruits and vegetables to government departments and institutions within Makueni County as needed up to 30 June 2028 (framework registration under tender MKN/CC/02/2026-2028). The portal and advert list this category as reserved; the bidding document is a partly completed standard template.

Key facts

Closing

Wed 21 Oct 2026, 10:00 am
Tenders must reach the office on or before the closing date and time; the portal closing time is 10:00. D1 p.1

Bid / tender security

Not stated in the documents we reviewed Not stated D2 p.28

Tender fee

Documents obtained from the portal are free; buying a hard copy from the sub-county supply chain office costs a non-refundable Ksh.1,000, paid at the sub-county treasury. D1 p.1

Site visit

Not stated in the documents we reviewed Not stated D2 p.6

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.27

Reserved for

The advert lists tender MKN/CC/02/2026-2028 (Supply and delivery of Fruits and Vegetables) as Reserved, but the group, and the registration body, are not specified in the Tender Data Sheet and the portal lists no reserved groups. Conflicting D1 p.1

Contract value

Not stated in the documents we reviewed Not stated D2 p.6

Tender opening

Tenders are opened after the deadline in the presence of bidders who choose to attend; the venue is blank in the bidding document. D1 p.1

Tender validity

Prices must remain valid for 90 days from the closing date. D1 p.1

Who can apply

• The invitation says tendering is open to small and medium enterprises registered appropriately with the Registrar of Companies. The TDS does not name a reserved group. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certificate of Incorporation/Business Registration Certificate. D2 p.30
• Proof of Registration with E-GP. D2 p.30
• KRA certificate (the advert asks for a KRA PIN). D2 p.30
• Valid tax compliance certificate. D2 p.31
• Single Business Permit. D2 p.31
• Document must be serialized (all pages numbered in order). D2 p.31
• All forms of tender must be well filled, signed and stamped. D2 p.31
• Tax compliance: a Kenyan tenderer must provide a current tax clearance or tax exemption certificate from KRA. Standard rule D2 p.11

Required only in some situations

• NCA certificate, where applicable. D2 p.31
• EPRA certificate, where applicable. D2 p.31
• Clearance from the county Mechanical Officer, where applicable. D2 p.31

Experience, licences and financial capacity

Financial

• Minimum turnover, liquidity and experience thresholds are blank in the Section III template; none are specified for this tender. Not stated D2 p.37

How and where to submit

• Printed tenders must be in plain sealed envelopes showing the tender number and no indication of the tenderer, deposited in the tender boxes at the respective Deputy County Commissioners' offices listed in the advert. D1 p.1
• Physical address for submission and postal address are blank in the bidding document; the sub-county office list in the advert is the only location given. Not stated D2 p.7
• Number of copies required in addition to the original is not stated. Not stated D2 p.28

What the addenda changed

• No addenda were provided. Not stated P

Not covered in the documents we reviewed

• Full tender document pages D2 beyond the reviewed 22 pages (Schedule of Requirements, forms, GCC/SCC, specifications).
• Number of copies, tender security amount and validity, and tender validity period in days from the TDS.
• Physical address of the tender box for lot 02 at each sub-county office.
• Reserved group and registration requirement for lot 02.
• Contract value and performance security amount.
• Addenda, if any, to MKN/CC/02/2026-2028.

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that supplement the standard instructions to tenderers.

AGPO

Access to Government Procurement Opportunities: reserved set-aside for youth, women and persons with disability enterprises.

Responsive

A tender that meets all mandatory requirements and conditions; a non-responsive tender is rejected.

Framework registration

Registering approved suppliers so that departments can call on them as needed during the period, rather than a single one-off contract.

Serialized

All pages of the tender numbered in sequence.