Supply, delivery, installation, testing and commission…

What is being bought

Supply, delivery, installation, testing and commissioning of a digital X-ray machine for Lamu County Referral Hospital, delivered to the hospital site in Lamu. The tender is open to all eligible tenderers and is a single contract (lots not applicable).

What could disqualify you

A tender is non-responsive and will not be considered further if it does not pass the preliminary examination of mandatory requirements MR1 to MR19. D2 p.25
Late tenders will be rejected. The IFMIS system locks out automatically at closing. D2 p.2
Manual submission of the whole tender is not permitted; only the original Tender Security and original Form of Tender are dropped at the tender box. D2 p.2
If the manual original forms of tender and tender security do not match the scanned copies uploaded in IFMIS, the tender will be disqualified. D2 p.22
Tenders must be substantially responsive; a tender with a technical score below 60% is not considered technically responsive and is not evaluated on price. D2 p.28

Key facts

Closing: Mon 19 Oct 2026, 11:00 am
Tenders close on 2026-10-19 at 11:00 East African Time via IFMIS; the portal closing date matches. D2 p.23
Bid / tender security: Tender security of Kenya Shillings Two Hundred Thousand (Ksh. 200,000.00), valid for 150 days from tender opening, from licensed banks or insurance firms approved by PPRA; original delivered manually and scanned copy uploaded to IFMIS. D2 p.22
Tender fee: Tender documents may be downloaded free of charge from www.lamu.go.ke and www.tenders.go.ke. D2 p.2
Site visit: Not stated in the documents we reviewed Not stated P
Pre-bid meeting: اختياري
A pre-tender conference will not be held. D2 p.22
Reserved for: Not reserved. Open tender; reservation category OPEN. Portal lists no reserved groups. D2 p.1
Contract value: Not stated in the documents we reviewed Not stated P
Tender opening: Tenders are opened immediately after the deadline in the Boardroom, County Government of Lamu HQ, Mokowe, Lamu, on 19 October 2026 at 11:00am. There is no physical opening; tenderers' representatives may attend. D2 p.23
Tender validity: Tender validity is 120 days (ITT 17.3 and cover notice); the cover notice counts from closing date, the ITT counts from opening. Tender security is valid 150 days. D2 p.22

Who can apply

Tendering is open to all qualified and interested tenderers (open national tender, reservation category OPEN). No group reservation applies. D2 p.2
Kenyan tenderers must provide evidence of tax compliance by producing a current tax clearance certificate or tax exemption certificate issued by the Kenya Revenue Authority. Standard rule D2 p.7
Joint ventures are not barred but must seek exemption from the Competition Authority of Kenya; exemption is not needed to tender but is a condition of contract award and signature. The TDS states maximum JV members is Not Applicable. Standard rule D2 p.7

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Warranty of at least 2 years for the digital X-ray machine, with the extent of work during that period, evidence of spare parts availability and technical back-up, and CVs of engineer and application specialist (TR4). Below 2 years scores 0. D2 p.27
Experience: firm must show X-ray machine contracts executed within the last five years, attaching two LPOs/LSOs/contract documents (TR2, scored). D2 p.27
Two reference letters from other organisations supplied with X-ray machines (TR3, scored). D2 p.27
Delivery schedule to be provided; within 21 days scores 10 and within 30 days scores 5 (TR5). D2 p.27
Name, address and telephone of banks (TR6, scored). D2 p.28
Qualifications of key personnel: at least one degree/diploma holder in Medical Engineering licensed by AMEK, with evidence (TR7). Scores 10 with over 5 years experience, 5 with over 4 years and below. D2 p.28
Technical evaluation total is 80 points; a bidder scoring less than 60% is not technically responsive. D2 p.28

Financial

Audited financial reports for the last two years (2023-2024 and 2024-2025) (TR1, scored). D2 p.27
Evidence of financial resources (cash in hand or lines of credit): 7 million and above scores 10; 5 to 3 million scores 5; below 2 million scores 0 (TR1, scored). D2 p.27

How and where to submit

Submit the whole tender electronically through the IFMIS Supplier Portal (https://supplier.treasury.go.ke). Scanned copies of tender security and documents are attached in IFMIS. D2 p.23
Original Tender Security and original Form of Tender must be dropped in the tender box at County Government of Lamu Headquarters, Mokowe, Ground Floor, by the closing date. D2 p.3
Tender enquiries go to Director Supply Chain Management Services, P.O. Box 74-80500 Lamu, procurement@lamu.go.ke, tel 0714230404. Questions must reach the entity no later than 3 days before the submission deadline. D2 p.21

Lots and categories

Lots are not applicable; single contract. D2 p.22

What the addenda changed

No addenda were provided in the reviewed material. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Tender validity start date: Cover notice says prices remain valid 120 days from the closing date; ITT 7 says 120 days from the date of opening. (D1 p.2; D2 p.2)
Tender security validity period: Tender security must be valid 150 days from tender opening (TDS, MR6); the invitation to tender refers to a 150-day validity without a start date, and the cover notice does not state it. (D2 p.2; D2 p.22; D2 p.26)
Price evaluation method: TDS and TR-section criteria state price evaluation for all items and total, while the award criteria refer to lowest evaluated responsive bidder; a bidder should confirm whether the award is per item or total. (D2 p.22; D2 p.28)
Reserved group status: Portal lists no reserved groups; TDS and invitation state open tender with reservation not applicable. (P; D2 p.1; D2 p.23)

Not covered in the documents we reviewed

Contract value / estimated budget
Addenda, if any, after the notice dated 06 October 2026
Full pages of Section IV tendering forms and Section V schedule of requirements (technical specifications and delivery schedule)
Pages 4-6, 8-16, 18, 20 and remaining pages of D2 covering bid preparation, bid validity and other ITT clauses
Site visit requirement (if any)
Pre-bid meeting details (confirmed not held)
Quantities and detailed technical specifications for the digital X-ray machine
Delivery deadline and liquidated damages

Terms explained

TDS: Tender Data Sheet: the section of tender documents that sets the specific values for the tender, overriding general instructions.
Tender security: A guarantee (bank or insurance) submitted with the bid to show seriousness; here KSh 200,000.
IFMIS: Integrated Financial Management Information System, the government e-procurement platform used for submitting bids.
AGPO: Access to Government Procurement Opportunities: reservations for youth, women and persons with disability; not applicable here.
MR: Mandatory Requirement: a pass/fail preliminary check; failing one makes the bid non-responsive.
Responsive: A bid that meets all mandatory and essential conditions of the tender documents.
Manufacturer's Authorization Letter: Letter from the equipment manufacturer allowing the bidder to supply its product.
Post-qualification: Checks made on the lowest evaluated bidder to confirm it meets qualification criteria before award.

Supply, delivery, installation, testing and commissioning of digital X-ray machine for Lamu County Referral Hospital (CGL/ONT/MS/2417786/001/2026/2027)