Renovation of Sugutek Tea Buying Centre, Kiptagich War…

What is being bought

Works contract for the proposed renovation of Sugutek Tea Buying Centre in Kiptagich Ward, Kuresoi South Subcounty, Nakuru County, under open national tender reference CGN/DOALF/ONT/007/2026-2027. The tender is reserved for persons with disability (PWD) and the scope is in the Bill of Quantities and drawings, which were not reviewed.

What could disqualify you

Bidders who do not satisfy any mandatory requirement (MR) are considered non-responsive and their tenders will not be evaluated further. D2 p.33
Tenders must be accompanied by a duly filled, signed and stamped Tender Securing Declaration Form; tenders without it are non-responsive. D2 p.6
Late tenders will be rejected. D2 p.7
Errors in unit price, quantity, subtotal or total arising from miscalculation are a major deviation leading to disqualification as non-responsive; if words and figures differ, the amount in words prevails. Standard rule D2 p.23
Failure to submit required information on ownership and control, or information that cannot be verified, leads to rejection of the tender. Standard rule D2 p.17
Prices must be quoted entirely in Kenya Shillings; tenders quoted in other currencies are non-responsive and rejected. Standard rule D2 p.23

Key facts

Closing: Mon 19 Oct 2026, 10:00 am
Closing date and time: Monday 19 October 2026 at 10:00 East Africa time. Portal record gives the same date and time. D2 p.6
Bid / tender security: No tender security is required; a Tender-Securing Declaration Form, duly filled, signed and stamped, must be submitted instead. Declaration validity follows tender validity of 210 days. D2 p.30
Tender fee: Tender documents may be downloaded free of charge from the County website, supplier portal or tenders.go.ke. D1 p.1
Site visit: Optional
Site visit: not applicable for this tender; the TDS states pre-tender site visit is NOT APPLICABLE, though the ITT encourages visiting the site at the tenderer's own expense. D2 p.30
Pre-bid meeting: Optional
Pre-tender meeting: NOT APPLICABLE. D2 p.30
Reserved for: Reserved for people with disability (PWD). Only firms appropriately registered as PWD-owned businesses may tender. D2 p.30
Contract value: Not stated in the documents we reviewed Not stated P
Tender opening: Tenders are opened immediately after the deadline in the presence of tenderers' representatives who choose to attend, at County Government Headquarters, Moi Road, 1st Floor, Board Room / Chambers, Nakuru. D2 p.30
Tender validity: Tenders remain valid for 210 days from the date of opening of tenders. D2 p.6

Who can apply

Tendering is reserved for PWD (persons with disability). Only businesses/firms belonging to the specified group and registered as such may tender. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Experience, licences and financial capacity

Technical

Technical evaluation (Stage II) scores out of 100 across experience (TR1: 10 marks general experience, up to 20 marks for annual volume of works of 2 million and above over past 2 years), financial capacity (TR2: certified bank statements, audited accounts), and technical staff (TR3: 10 marks). Bidders must score 70% and above to proceed to financial evaluation. D2 p.38
Evidence of similar works (LPO/LSO, award letters, contracts or completion certificates) is required for experience scoring. D2 p.36

Financial

Certified bank statements for the past two years 2025-2024, and certified audited accounts for 2025 and 2024 signed and stamped by a certified practising accountant/auditor, are scored under financial capacity. D2 p.36
Lowest evaluated price among bidders who qualify technically is recommended; ties go to the highest technical score. D2 p.38
Prices must be fixed; quoted in Kenya Shillings and inclusive of all taxes. D1 p.2

How and where to submit

Soft copy through supplier portal and hard copies in plain sealed envelopes marked with tender number and description, deposited in the tender box at Moi Road, County Government Headquarters Ground Floor Entrance, or sent by post to The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, Nakuru. Electronic tenders are permitted. D2 p.6
Number of copies: ONE original of the tender, plus soft and hard copies as above. D2 p.30
Tenders must be serialised page by page from the cover page to the last page including attachments (1, 2, 3...). D2 p.6
Authorisation to sign on behalf of the tenderer: an authorisation from the company's directors designating an officer, certified by a commissioner of oaths. D2 p.30

Lots and categories

No lots stated for this tender. Not stated D2

What the addenda changed

No addenda were provided for review. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Closing time and submission address: Notice D1 gives 10.00am East Africa time and the Tender Box at County HQ; TDS gives Ground Floor main entrance, and the opening venue differs (Board Room vs Chambers). Also the County Secretary P.O. Box is 2870 in D1 and 2780 in D2. (D1 p.3; D2 p.6-7, p.30)
Tender security versus declaration: ITT 21 and TDS say no tender security is required and a Tender-Securing Declaration is used, but the evaluation criteria MR 7 and the notice both refer to declaration forms; no conflict in substance but confirm the form is the one in Section IV. (D2 p.30, p.32)
Reservation scope: Portal lists reserved group as pwd; D1 notice tabulates the Sugutek tender (item 7) without a reservation mark; D2 invitation and TDS say reserved for PWD. Confirm whether bidders need PWD registration and AGPO certificate. (P; D1 p.1; D2 p.6, p.30)

Not covered in the documents we reviewed

Bill of Quantities, drawings and specifications (Sections V-VII) not reviewed.
Contract value / estimated cost not stated in reviewed pages.
Forms of tender and bidder forms (Section IV) not reviewed.
Performance security amount and General/Special Conditions (Sections VIII-IX) not reviewed.
Addenda, if any, after 9 October 2026 notice not provided.
Pages of D2 between p.8 and p.11 and p.18-22 not provided.

Terms explained

PWD: Persons with disability; tender reserved so only registered PWD-owned businesses may bid.
AGPO: Access to Government Procurement Opportunities programme for women, youth and persons with disability; requires a certificate.
Tender-Securing Declaration: A signed declaration that the bidder will honour its bid, used instead of a bank tender security.
MR: Mandatory Requirement; a bidder failing any MR is non-responsive and not evaluated.
TDS: Tender Data Sheet, the tender-specific values that override the general instructions.
Responsive: A bid that meets all requirements of the tender documents.
NCA: National Construction Authority, which registers contractors for construction work.
Serialization: Numbering every page of the tender sequentially from cover to last page.

Renovation of Sugutek Tea Buying Centre, Kiptagich Ward, Kuresoi South Subcounty (CGN/DOALF/ONT/007/2026-2027) - reserved for PWD