Proposed Completion of Tea Buying Centre at Kiptenden Chorwet, Amalo Ward, Kuresoi South Sub-County (CGN/DOALF/ONT/008/2026-2027)

What is being bought

Proposed completion of a Tea Buying Centre at Kiptenden Chorwet in Amalo Ward, Kuresoi South Sub-County, Nakuru County, a works contract. The tender is reserved for youth according to the Tender Data Sheet and the invitation notice.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Tenders must be delivered on or before Monday 19 October 2026 at 10:00 AM (East Africa time). The portal record also shows closing 2026-10-19 10:00:00. No addenda were provided to change this. D2 p.30

Bid / tender security

No tender security (bank guarantee) is required; instead a duly filled, signed and stamped Tender-Securing Declaration Form must be submitted. Form is in Section IV. D2 p.30

Tender fee

Tender documents may be downloaded free of charge from www.nakuru.go.ke, supplier.treasury.go.ke or www.tenders.go.ke. D1 p.2

Site visit

Optional
Site visit is encouraged at tenderer's own cost and risk; the TDS states no pre-tender site visit is held. D2 p.30

Pre-bid meeting

Optional
No pre-tender meeting. Questions must be in writing to reach the Procuring Entity not later than 3 days before the tender closing date (supplychain@nakuru.go.ke). D2 p.30

Reserved for

Reserved for youth. Only businesses/firms belonging to the youth group are eligible to tender, per the Tender Data Sheet (ITT 35.2) and the portal record. D2 p.31

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened immediately after the closing deadline at the County Government of Nakuru, Moi Road, County Government Headquarters, 1st Floor, Board Room, Nakuru. Bidders' representatives may attend and sign a register. D2 p.30

Tender validity

Tenders remain valid for 210 days from the date of opening of tenders. D2 p.6

Who can apply

• Only youth-group businesses/firms appropriately registered as such may tender, since the tender is reserved for youth. D2 p.23

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid AGPO Certificate for YOUTH. D2 p.32
• Certified copy of Registration with the National Construction Authority (NCA) in Category 8 or above as a Building Works Contractor, together with a valid NCA Practicing License. D2 p.32
• Certified copy of the company's Certificate of Incorporation/registration in Kenya from the Registrar of Companies, and a copy of CR12 for directors (or National ID for sole proprietorship) valid for the last 12 months. D2 p.32
• Honest history of any claims, litigation, default notices and financial penalties due to defaults, in the format provided and certified. D2 p.32
• Valid copy of current Tax Compliance Certificate from KRA, valid at least on the closing date. D2 p.32
• Form of tender completed, signed and stamped in the format provided. D2 p.32
• Duly filled, signed and stamped Tender Securing Declaration Form in the format provided. D2 p.6
• Duly filled, signed and stamped confidential business questionnaire. D2 p.32
• Current valid business permit (year 2026). D2 p.32
• Duly filled and stamped Bill of Quantities in the format provided. D2 p.32
• Duly filled, signed and stamped beneficial ownership form (BOI). D2 p.32
• Authorisation from the director(s) of the company designating an officer to sign, certified by a commissioner of oaths. D2 p.30

Experience, licences and financial capacity

Financial

• Technical scoring: bidders must score 70% or above to proceed to financial evaluation; lowest qualifying quote recommended for award. Technical criteria include experience, annual volume of works (KSh 2 million and above scoring 20 marks), bank statements, audited accounts for 2024 and 2025, and technical staff. D2 p.38
• Price must be quoted in Kenya Shillings and include all taxes; prices are fixed. D2 p.30
• Subcontracting: 0% of total contract amount permitted. D2 p.31

How and where to submit

• Electronic tenders are permitted. Softcopy submitted through the supplier portal; hardcopies in plain sealed envelope marked with tender number and description, deposited in the tender box at Moi Road, County Government Headquarters, Ground Floor entrance, or sent by post. D2 p.30
• Submit the ONE original tender plus one copy as stated (number of copies: ONE in addition to the original). D2 p.30
• Address for submission: The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, County Government Headquarters, Nakuru. D2 p.30
• Serialise all pages of the tender document sequentially 1, 2, 3 from cover to last page including attachments. D2 p.6

Lots and categories

• No lots stated for this tender. Not stated P

What the addenda changed

• No addenda reviewed. Not stated P

Not covered in the documents we reviewed

• Contract value / estimated budget
• Lots (if any)
• Addenda (none supplied)
• Full Section IV forms and Bill of Quantities
• Full list of evaluation sub-criteria scores beyond those in the excerpt
• Performance security amount and form (Section X)
• Notification and standstill details beyond the excerpt
• Confirmation of which reservation group applies (youth vs PWD)

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that supplement the standard Instructions to Tenderers.

AGPO

Access to Government Procurement Opportunities: reservation for youth, women and persons with disabilities, requiring a valid registration certificate.

MR

Mandatory Requirement: a pass/fail preliminary check; failing any makes the bid non-responsive.

Responsive

A tender that meets all required terms and documents of the tender.

Tender-Securing Declaration

A signed declaration, in the prescribed form, that the bidder will accept sanctions if it withdraws or fails to sign; used instead of a bank guarantee here.

NCA

National Construction Authority: registration required for building contractors.

CR12

Company Registrar return listing company directors and shareholders.

BOI

Beneficial Ownership Information form: who ultimately owns or controls the company.