Completion of Angelica, Kipkebei Tea Buying Centre, Ki…

What is being bought

Proposed completion of the Angelica, Kipkebei Tea Buying Centre in Kiptagich Ward, Kuresoi South Subcounty, Nakuru County (open national tender, reserved for women, reference CGN/DOALF/ONT/012/2026-2027). Quantities are not stated in the material reviewed.

What could disqualify you

Late tenders will be rejected. D2 p.7
Tenders not accompanied by a duly filled, signed and stamped Tender Securing Declaration Form must be rejected. D2 p.6
Any mandatory requirement MR 1-15 not satisfied makes the bid non-responsive and not evaluated further. D2 p.33
Prices not in Kenya Shillings make the tender non-responsive and it is rejected. Standard rule D2 p.23
Errors in unit price, quantity, subtotal or total that are a major deviation lead to disqualification as non-responsive. Standard rule D2 p.23

Key facts

Closing: Mon 19 Oct 2026, 10:00 am
Tenders must be submitted on or before Monday 19 October 2026 at 10:00am East Africa time. D2 p.30
Bid / tender security: No tender security is required; bidders must submit a duly filled, signed and stamped Tender-Securing Declaration Form instead. The amount, form and validity of a tender security are therefore not applicable. D2 p.30
Tender fee: Tender documents may be obtained or viewed and downloaded free of charge from the County website, supplier portal or tenders.go.ke. D2 p.6
Site visit: Optional
Site visit: the TDS states no pre-tender site visit is held. Bidders are encouraged, at their own cost, to visit the site (not mandatory). D2 p.29
Pre-bid meeting: Optional
No pre-tender meeting is held (NOT APPLICABLE in TDS). D2 p.29
Reserved for: Reserved for women. The Tender Data Sheet names women as the group qualifying for the reservation. Bidders must hold a valid AGPO certificate for women (see mandatory documents). D2 p.31
Contract value: Not stated in the documents we reviewed Not stated D2
Tender opening: Tenders are opened immediately after the deadline at the County Government of Nakuru, Moi Road, County Government Headquarters, 1st Floor Board Room, in the presence of bidders' representatives who choose to attend. D2 p.30
Tender validity: Tenders remain valid for 210 days from the date of opening of tenders. D2 p.6

Who can apply

Tendering is reserved for women: only businesses/firms belonging to the specified group may tender, per the invitation and TDS ITT 35.2. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Registration with the National Construction Authority is not a condition for tender but is a condition of contract award and signature; a selected tenderer may register before award. Standard rule D2 p.11
Joint venture documents (JV) apply only if bidding as a JV; the TDS states JV is not applicable. D2 p.29

Experience, licences and financial capacity

Technical

Technical evaluation (Stage II): firm general experience (up to 10 marks), specific experience in annual volume of works of at least Kshs 2 million over past 2 years (up to 20 marks, with LPO/LSO, award letters, contracts or completion certificates), financial capacity (up to 25 marks), proposed project personnel (10 marks). Bidders scoring 70% and above proceed to financial evaluation. D2 p.38
Preliminary mandatory requirements (MR 1-15) must be met to proceed to technical evaluation; bidders not satisfying any requirement are non-responsive. D2 p.33

Financial

Certified bank statements for the past two years (2025-2024), 5 marks each year; letters of credit from the bank/line of credit, 5 marks; certified audited accounts for 2025 and 2024 signed and stamped by a certified practising accountant/auditor, 5 marks each year. D2 p.36
Financial evaluation applies only to bidders who qualify technically; lowest quoted price is recommended for award; tie broken by highest technical score. D2 p.38

How and where to submit

Submit both soft copy (through the IFMIS/supplier portal) and hard copies in plain sealed envelopes marked with tender number and description, deposited in the Tender Box at County Government Headquarters, Moi Road, Ground Floor main entrance, or sent by post to The County Secretary, P.O Box 2780-20100, Nakuru. D2 p.31
Hard copies: ONE copy of the original tender in addition to the original (number of copies stated as one). D2 p.30
Electronic tenders are permitted per the invitation; the portal record lists electronic and written submission methods. D2 p.6
All pages must be serialized chronologically from the cover page to the last page including attachments (1, 2, 3...). D2 p.6

Lots and categories

No lots stated in the material reviewed for this tender. Not stated D1

What the addenda changed

No addenda were provided in the material reviewed. Not stated P

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Submission address and bid opening venue: Notice D1 gives P.O Box 2870-20100 and the Headquarters Supply Chain Office for drop-off; the bidding document gives P.O Box 2780-20100, Moi Road ground floor tender box, and opening in the 1st floor board room/chambers. Confirm the correct box and P.O Box with the procuring entity. (D1 p.3; D2 p.6-7, p.30)
Submission method: Portal lists electronic and written submission; the notice says hard copies must be deposited/posted, while the bidding document says soft copy via supplier portal and hard copies deposited. Confirm whether an electronic-only bid is acceptable. (P; D1 p.3; D2 p.6, p.30)
Tender validity: Notice and bidding document both reference validity; the TDS states 210 days, the Instructions say the period starts from the submission deadline, while the invitation says 210 days from the date of opening. Confirm the start date. (D2 p.6; D2 p.19; D2 p.29)

Not covered in the documents we reviewed

Bill of Quantities, drawings and specifications (Parts 2 and the BOQ) were not reviewed, so scope and quantities are unknown.
Contract value / estimated cost is not stated in the reviewed pages.
Standard forms (Form of Tender, Tender-Securing Declaration, business questionnaire) were not reviewed.
Section III financial evaluation details and specific turnover thresholds beyond those on the pages reviewed.
General Conditions of Contract and Special Conditions (performance security amount and timing) were not reviewed in full.
Any addenda (portal or signed) after the original documents.

Terms explained

AGPO: Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disabilities. Here the tender is reserved for women.
Tender-Securing Declaration: A signed, stamped form in which the bidder promises to accept disqualification if it withdraws or fails after award, used instead of a cash or bank tender security.
TDS (Tender Data Sheet): The section of the tender document that gives tender-specific rules that override the general Instructions to Tenderers.
MR (Mandatory Requirement): A pass/fail requirement checked before technical evaluation; failing any makes the bid non-responsive.
Responsive: A bid that meets all mandatory terms and requirements of the tender documents without material deviation.
NCA: National Construction Authority, which registers contractors for construction works in Kenya.
Beneficial ownership (BOI): Form disclosing the people who ultimately own or control the company.
Serialization: Numbering every page of the bid consecutively from the cover page to the last page.

Completion of Angelica, Kipkebei Tea Buying Centre, Kiptagich Ward, Kuresoi South (Nakuru County) - reserved for women