Proposed Completion of Singorwet, Akiba Kanoin Table Tops and Sachangwan Tea Buying Center, Kiptagich Ward

What is being bought

Completion works for Singorwet, Akiba Kanoin table tops and Sachangwan Tea Buying Center in Kiptagich Ward, Kuresoi South Subcounty, Nakuru County (reference CGN/DOALF/ONT/014/2026-2027). This is a works tender under an open national method, reserved for women.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Tenders must be delivered on or before this date and time. Late tenders are rejected. Portal closing date matches. D2 p.6

Bid / tender security

No tender security (bank guarantee) is required. Instead tenderers must submit a duly filled, signed and stamped Tender-Securing Declaration Form. Amount not applicable. D2 p.30

Tender fee

Tender documents may be viewed and downloaded free of charge from the County and Public Procurement portals. No fee stated. D2 p.6

Site visit

Optional
Pre-tender site visit is not applicable per the TDS. Tenderers are encouraged, at their own cost and risk, to visit the site. D2 p.29

Pre-bid meeting

Optional
No pre-tender conference is held (not applicable per the TDS). D2 p.29

Reserved for

Tendering is reserved for women. D2 p.6

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened immediately after the closing deadline in the presence of tenderers' representatives who choose to attend, at County Headquarters. The invitation says Chambers, 1st floor; the TDS says Board Room, 1st floor. D2 p.30

Tender validity

Tenders remain valid for 210 days. The invitation says from the date of opening; ITT 20.1 says from the submission deadline. Conflicting D2 p.6

Who can apply

• Tender is reserved for women: only businesses belonging to the specified group may tender, and the invitation is not open to all bidders. D2 p.31
• Foreign tenderers (not registered in Kenya, or registered but under 51 percent Kenyan-owned) must source at least 40 percent of contract inputs (supplies, subcontracts, labour) from national suppliers and contractors and provide evidence in the tender. Standard rule D2 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Certified copy of the company's Certificate of Incorporation or registration in Kenya from the Registrar of Companies. D2 p.32
• Copy of CR12 for the directors of the company (or National ID for a sole proprietorship), valid for the last 12 months. D2 p.32
• Certified copy of registration with the National Construction Authority in Category 8 or above as a Building Works Contractor, together with a valid NCA Practising Licence. Note the conflict with ITT 3.12 on when NCA registration is required. Conflicting D2 p.32
• Valid copy of the company's current Certificate of Tax Compliance issued by Kenya Revenue Authority, valid at least on the closing date. D2 p.33
• Form of Tender completed, signed and stamped in the format provided. D2 p.33
• Tender Securing Declaration Form duly filled, signed and stamped in the format provided (no tender security cash or bank guarantee is required). D2 p.33
• Duly filled, signed and stamped confidential business questionnaire. D2 p.33
• Current valid business permit for year 2026. D2 p.33
• Duly filled and stamped Bill of Quantities in the format provided. D2 p.33
• Valid AGPO Certificate for women. D2 p.33
• Duly filled, signed and stamped beneficial ownership form (BOI). D2 p.33
• Written authorization to sign on behalf of the tenderer: an authorization from the company director(s) designating an officer, certified by a commissioner of oaths. D2 p.30
• Complete tender document serialized in sequence from page 1 to the last page (1, 2, 3...), including all attachments. D2 p.33

Experience, licences and financial capacity

Technical

• General experience scoring: 3 years and above scores 10 marks (2-3 years 5 marks; 0-2 years 3 marks). Attach evidence of LPOs, LSOs, award letters and contracts. D2 p.36
• Specific experience scoring: annual volume of similar works of 2 million shillings and above for the past 2 years scores 20 marks; 1-2 million scores 15; below 1 million scores 5. Evidence required. D2 p.36
• Qualified and experienced technical staff with training in building works related field (10 marks). D2 p.36
• Bidders must score 70 percent and above on technical evaluation to proceed to financial evaluation; those below 70 percent are eliminated. D2 p.38

Financial

• Certified bank statements for the past two years (2025 and 2024), 5 marks each year, plus letter(s) of credit or line of credit scored separately (5 marks). Part of technical scoring under the financial capacity criterion. D2 p.36
• Certified audited accounts for 2025 and 2024, signed and stamped by a certified practising accountant or auditor (10 marks). D2 p.36
• Tender prices must be quoted in Kenya Shillings and include all taxes. D2 p.6
• Prices are fixed (not subject to adjustment). D2 p.30

How and where to submit

• Electronic submission is permitted; soft copies of the complete tender must be submitted through the supplier portal. D2 p.6
• Hard copies must be in plain sealed envelopes indicating the tender number and description, deposited in the tender box at Moi Road, County Government Headquarters, ground floor entrance, or sent by post. D2 p.6
• Address for submission: The County Secretary, County Government of Nakuru, P.O. Box 2780-20100, Moi Road, County Government Headquarters, Nakuru. The P.O. Box differs in other notice (see conflicts). D2 p.7
• Number of copies of the tender: one, in addition to the original. D2 p.30

Not covered in the documents we reviewed

• No addenda were provided, so no later changes to dates or requirements can be confirmed.
• Contract value or budget is not stated in the material reviewed.
• Only 25 of 133 pages of the bidding document were reviewed; contract conditions, Bill of Quantities, drawings, specifications and tender forms were not reviewed.
• Performance security amount and timing (21 days from letter of acceptance) were not checked against the contract value.
• The Tender Securing Declaration Form and the AGPO requirement wording were not reviewed in full.

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the general Instructions to Tenderers.

ITT

Instructions to Tenderers: standard rules on how to prepare and submit a bid.

Tender Securing Declaration

A signed, stamped form in which the bidder promises to honour its bid, used instead of a cash or bank tender security.

AGPO

Access to Government Procurement Opportunities: preference scheme for women, youth and persons with disability, requiring registration.

MR

Mandatory Requirement: a pass/fail item; failing any one makes the bid non-responsive.

Responsive

A bid that meets all the mandatory terms of the tender without material deviation.

NCA

National Construction Authority: registers contractors for construction works in Kenya.

CR12

Kenyan company return listing directors and shareholders, issued by the Registrar of Companies.

Reserved tender

A tender open only to businesses in a specified group, here women-owned enterprises.

Addendum

A written change to the tender documents issued before the deadline, which overrides the original.