Installation of culverts at Murunyu Sub location and Muwa Estate, Lanet Umoja Ward, Bahati Sub County

What is being bought

Installation of culverts at Murunyu Sub location and Muwa Estate in Lanet Umoja Ward, Bahati Sub County, Nakuru County (works, tender CGN/RTPW/ONT/016/2026-2027). Open national tender reserved for women. Quantities and specifications are not stated in the pages reviewed (Bill of Quantities is in Section VII).

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Closing date and time for submission of tenders, after all addenda: on or before Monday 19 October 2026 at 10:00 AM East Africa time. Portal record also shows 2026-10-19 10:00. D2 p.29

Bid / tender security

No tender security (cash or bank guarantee) is required. Instead, submit an original, duly filled, signed and stamped Tender-Securing Declaration Form. D2 p.6

Tender fee

Tender documents may be viewed and downloaded free of charge from the County website, the supplier portal or tenders.go.ke. D2 p.6

Site visit

Optional
Site visit is optional: bidders are encouraged to visit the site at their own cost and risk. The TDS states no pre-tender site visit is held. Standard rule D2 p.12

Pre-bid meeting

Optional
No pre-tender conference or pre-tender site visit is held according to the TDS. D2 p.28

Reserved for

Reserved for women. Only women-owned businesses appropriately registered may tender; the AGPO Certificate for women is mandatory. D2 p.30

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened immediately after the closing deadline in the presence of bidders' representatives who attend, at County Government HQ, Moi Road (TDS: 1st Floor Board Room). Some pages say 1st floor chambers. Conflicting D2 p.29

Tender validity

Tenders remain valid for 210 days from the date of opening of tenders. D2 p.6

Who can apply

• Tendering is reserved for women: only businesses/firms belonging to the women group, appropriately registered, may tender. Other tenderers are not eligible. D2 p.6
• Joint ventures: the TDS sets maximum JV members as NOT APPLICABLE, so a joint venture is not provided for in this tender. D2 p.28

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Honest history of any claims, litigation, default notices and financial penalties due to defaults, in the format provided and certified. D2 p.31
• Certified copy of the company's Certificate of Incorporation or registration in Kenya from the Registrar of Companies. D2 p.31
• Copy of CR12 for the directors of the company, or National ID for a sole proprietorship, valid for the last 12 months. D2 p.31
• Certified copy of registration with the National Construction Authority (NCA) in Category 8 or above as Roads Works Contractor, together with a valid NCA Practicing License. Per ITT 3.12, NCA registration is not needed to tender but must be in place before contract award. D2 p.31
• Valid copy of the company's current KRA Tax Compliance Certificate, valid at least on the closing date of applications. D2 p.32
• Form of Tender completed, signed and stamped in the format provided. D2 p.32
• Tender Securing Declaration Form, duly filled, signed and stamped, in the format provided. D2 p.32
• Confidential business questionnaire, duly filled, signed and stamped. D2 p.32
• Current valid business permit for year 2026. D2 p.32
• Bill of Quantities, duly filled and stamped in the format provided. D2 p.32
• Valid AGPO Certificate for women. D2 p.32
• Beneficial ownership form, duly filled, signed and stamped (BOI). D2 p.32
• Written authorization from the company directors designating the signing officer, certified by a commissioner of oaths. D2 p.29
• Tender documents must be submitted in both soft copy (through the IFMIS supplier portal) and hard copies as described in the invitation. D2 p.32
• Sequential serialization and pagination of the entire document from page 1 to the last page (1, 2, 3...). D2 p.32

Recommended

• Tenderers should organise evidentiary documents in the order of the mandatory requirements for ease of reference. D2 p.32

Experience, licences and financial capacity

Technical

• Maximum subcontracting: 0% of the total contract amount; no subcontracting is permitted under the TDS. D2 p.30
• Technical scoring (10 marks) for general experience: 3 years and above gets 10 marks; evidence required is LPO/LSO, award letters or contracts. D2 p.35
• Technical scoring (20 marks) for specific experience: annual volume of works of Kshs. 2 million and above over the past 2 years earns 20 marks; 1-2 million earns 15 marks; below 1 million earns 5 marks. D2 p.35

Financial

• Financial capacity (25 marks): certified bank statements for 2025 and 2024 (5 marks each year); letter of credit from the tenderer's bank (5 marks); certified audited accounts for 2025 and 2024 (10 marks). D2 p.35
• Tender prices must be fixed and quoted in Kenya shillings, including all taxes. D2 p.29
• Financial evaluation applies only to bidders who pass the technical stage. The lowest financially quoted bidder is recommended for award; if tied, the highest technical score wins. D2 p.37
• Performance security is not required for contracts estimated to cost less than Kenya shillings five million. Standard rule D2 p.26

How and where to submit

• Soft copy submitted through the supplier portal (IFMIS supplier portal); hard copies in plain sealed envelopes marked with tender number and description. D2 p.29
• Hard copies go to the tender box at County Government HQ, Moi Road, ground floor at the main entrance, or by post to the address below. D2 p.29
• Postal address for submission: The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, County Government Headquarters, Nakuru. See conflicts: other pages give P.O Box 2870. Conflicting D2 p.7
• Number of copies: in addition to the original tender, ONE copy is required. D2 p.29
• Tenders must be serialized in the numerical format 1, 2, 3 from the cover page to the last page, including all attachments. D2 p.6
• Questions in writing must reach the Procuring Entity (supplychain@nakuru.go.ke) not later than 3 days before the tender opening/closing date. D2 p.28

Not covered in the documents we reviewed

• No addenda (A1, A2...) were provided, so the changes from addenda cannot be checked.
• Contract value or estimated cost is not stated, so the performance security threshold cannot be applied.
• Quantities, specifications and drawings (Sections V-VII, Bill of Quantities) were not provided.
• Full Section IV tendering forms and the complete evaluation tables were only partly reviewed (23 of 106 pages).
• Full ITT 13.1 list of additional documents and Section III scoring for the remaining technical criteria.
• Performance security amount, form and timing were not in the pages reviewed (ITT 52.1 says 21 days from Letter of Acceptance).
• Standstill and complaint details (ITT 47 and TDS 54.1) apply but the procuring entity's current notice was not provided.
• Clarification of the postal address and opening venue (see conflicts).

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the standard Instructions to Tenderers.

ITT

Instructions to Tenderers: the standard rules for preparing and submitting a bid.

MR

Mandatory Requirement: a pass/fail check at the preliminary stage. Failing any MR makes the bid non-responsive.

Responsive / non-responsive

A responsive bid meets all the tender conditions. A non-responsive bid is rejected and not evaluated further.

Tender-Securing Declaration

A signed, stamped form in which the bidder promises to accept the consequences of withdrawing or breaching the bid, used here instead of a cash or bank tender security.

AGPO

Access to Government Procurement Opportunities: a reservation scheme for youth, women and persons with disability. Here the AGPO certificate must be for women.

BOQ / Bill of Quantities

The priced list of work items and quantities that the bidder must fill in and stamp.

BOI

Beneficial ownership information: a form disclosing the real owners and controllers of the company.

CR12

Kenyan company return showing the directors and shareholders, issued by the Registrar of Companies.

NCA

National Construction Authority: contractors must hold registration in the category stated. Here Category 8 or above (roads works), required before contract award.

KRA tax compliance certificate

Certificate from the Kenya Revenue Authority showing the company's tax is up to date.

Serialization

Numbering every page of the bid in sequence (1, 2, 3...) from the cover to the last page.

Standstill period

The 14-day waiting period after notice of award during which unsuccessful bidders may complain before the contract is signed.