Tender for Equipping of Ruiyobei, Mau Narok and Lion H…

What is being bought

Equipping of the Ruiyobei, Mau Narok and Lion Hill Vocational Training Centres in Biashara Ward, Nakuru East Subcounty, Nakuru County, under open national tender CGN/EIEPC/ONT/009/2026-2027. The quantities and item list are in the price schedule and Section V, which were not in the material reviewed.

What could disqualify you

A tenderer debarred by the PPRA is ineligible to tender or be awarded a contract. The debarred list is on the PPRA website. Standard rule D2 p.10
Any tender not accompanied by a substantially responsive tender security is rejected as non-responsive. Standard rule D2 p.18
Late tenders are not considered. Any tender received after the submission deadline is declared late, rejected and returned unopened. Standard rule D2 p.20
Bidders who do not satisfy any of the mandatory requirements MR1 to MR15 are non-responsive and their tenders will not be evaluated further. D2 p.38
Bids that score below 75% in the technical evaluation are eliminated and not considered for financial evaluation. D2 p.40

Key facts

Closing: Mon 19 Oct 2026, 10:00 am
Tender submission closes on Monday 19 October 2026 at 10:00 am East Africa time. Portal and notice agree; no addenda were provided to change this. D2 p.32
Bid / tender security: Tender security of KES 53,000 (Kshs.53,000) in the form of a bank guarantee from an insurance company licensed by the Insurance Regulatory Authority. Validity is 180 days from opening under MR3, but ITT 18.4 says 30 days beyond tender validity. See conflicts. Conflicting D2 p.32
Tender fee: No tender fee is stated. Tender documents may be downloaded free of charge from the County website, the supplier portal or tenders.go.ke. D2 p.5
Site visit: Optional
No pre-tender site visit is held (NOT APPLICABLE). D2 p.31
Pre-bid meeting: Optional
No pre-tender conference is held (NOT APPLICABLE). D2 p.31
Reserved for: Tender is open to all eligible bidders with no reservations or preference. No group reservation applies. D2 p.34
Contract value: Not stated in the documents we reviewed Not stated P
Tender opening: The TDS gives tender opening on Tuesday 13 October 2026 at 10:00 am at the County HQ 1st Floor Board Room. This is before the closing date. See conflicts. Conflicting D2 p.33
Tender validity: Tender validity is 210 days from the date of opening (TDS). The TDS prevails over the ITT, which counts validity from the submission deadline. D2 p.32

Who can apply

Tendering is open to all qualified and interested tenderers (open national tender). Tenderers must be eligible under the Instructions to Tenderers. D2 p.5
Joint ventures are allowed with a maximum of 2 members. JV members may not also tender individually, be a subcontractor in a separate tender, or join another JV for the same tender. D2 p.31
A tenderer may be eligible only if it is registered or constituted in a country that Kenya does not prohibit commercial relations with (ITT 3.6 and 3.9). State-owned enterprises may compete only if they meet the autonomy and commercial-law conditions in ITT 3.8; public employees and their close relatives are not eligible. Standard rule D2 p.10

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

Required only in some situations

Joint venture letter of intent or agreement. Required only if bidding as a joint venture (Annex 12). D2 p.41

Experience, licences and financial capacity

Technical

Goods must comply with the technical specifications of the proposed equipment. Attach pictorials, fabrication drawings, catalogues or brochures for the equipment (MR13). The clause refers to a skip bin, see conflicts. Conflicting D2 p.37
Alternative technical solutions are not permitted for the parts of the works listed in the TDS. D2 p.32
Alternative tenders will not be considered. Alternative completion times are not permitted. D2 p.32
Technical scoring includes litigation history (no contract non-performance due to contractor default since 1 January 2024), audited financial reports, company experience, delivery and warranty, and transport capability. Full scoring is in Section III. D2 p.39

Financial

Submit audited financial reports for the last three years (2023, 2024 and 2025), with auditor's practising licence. Pages must be initialled and stamped by an ICPAK-registered auditor with membership number shown. See conflicts. Conflicting D2 p.39
Attach a copy of bank statement covering the last twelve months to the tender opening date, and a copy of a line of credit (up to 10 marks each). D2 p.39
Specific experience: supply of similar goods/equipment with contract sum of at least KShs 5,000,000 within the last three years, with award letters and completion certificates (up to 5 projects). D2 p.40
Only tenderers scoring 75% and above in the technical evaluation go to financial evaluation. The tenderer that qualifies technically with the lowest financial quote is recommended for award. A tie goes to the highest technical score. D2 p.40

How and where to submit

Submit completed tender in plain sealed envelopes marked with the tender number and description, deposited in the tender box at the County Government HQ ground floor entrance on Moi Road, or posted to The County Secretary, P.O Box 2780-20100, Nakuru. Conflicting D2 p.32
Submit one original and 1 copy (ITT 20.1). Original and copies must be in separate sealed envelopes marked ORIGINAL and COPIES inside a single sealed package. D2 p.33
Tenderers must submit tenders manually (TDS). Electronic submission is not applicable. Portal lists electronic and written submission. See conflicts. Conflicting D2 p.33
Questions or clarification requests must reach the Procuring Entity in writing by email to supplychain@nakuru.go.ke not later than 3 days before the deadline. Challenges on bid submission issues go to the same address. D2 p.31

Points to confirm with the procuring entity

The documents do not agree with each other on these points. Ask the procuring entity for a written clarification before you submit.

Opening date: TDS gives opening on 13 October 2026, which is before the 19 October 2026 closing date in the notice, TDS and portal. Ask the procuring entity for the correct opening date. (D2 p.33 (TDS ITT 25.1); D2 p.32 (TDS closing); D1 p.7; portal record)
Tender security validity: MR3 requires the bank guarantee to be valid 180 days from tender opening. ITT 18.4 says the security must be valid 30 days beyond the original tender validity (210 days per TDS). Ask which period applies. (D2 p.37 (MR3); D2 p.18 (ITT 18.4); D2 p.32 (TDS tender validity))
Submission method: Portal lists electronic and written submission. Notice requires hard copy and soft copy. TDS says tenderers must submit manually and electronic submission is not applicable. MR14 requires soft copy through the IFMIS supplier portal. Ask how the soft copy must be submitted. (Portal record; D1 p.7; D2 p.33 (TDS ITT 22.1 manual submission); D2 p.38 (MR14); D2 p.34 (ITT 25.1 electronic not applicable))
Procuring entity postal address: Notice gives P.O. Box 2870-20100, Nakuru. Bidding document and TDS give P.O Box 2780-20100, Nakuru. Confirm which address to use for hard copies. (D1 p.1 and p.7; D2 p.32 and p.33)
Audited financial years: Technical evaluation requires audited reports for 2023, 2024 and 2025. Annex 9 asks for audited statements for 2022, 2021 and 2020. Ask which years must be submitted. (D2 p.39 (Section III financial performance); D2 p.41 (Annex 9))
CR12 date requirement: MR7 requires CR12 valid for the last 12 months. Annex 3 requires CR12 dated within the last 30 days of bid submission. Ask which applies. (D2 p.37 (MR7); D2 p.41 (Annex 3))
Bid security acceptable issuers: TDS limits tender security to a bank guarantee from an insurance company licensed by IRA. ITT 18.3 allows cash, bank guarantee, insurance guarantee, letter of credit and micro-finance/SACCO/YEDF/WEF guarantees. MR3 also allows a guarantee from a CBK-licensed financial institution. Ask which forms are acceptable. (D2 p.32 (TDS ITT 18.1); D2 p.18 (ITT 18.3); D2 p.37 (MR3))
Skip bin reference in technical requirement: MR13 asks for pictorials or catalogues of a skip bin to be supplied, but this tender is for equipping vocational training centres. Ask the procuring entity to confirm the equipment list. (D2 p.37 (MR13))

Not covered in the documents we reviewed

Section V Schedule of Requirements, quantities and technical specifications for each training centre.
Price schedule forms and any bill of quantities.
Section III remaining pages (full technical and financial scoring detail) and Section IV tendering forms.
Any addenda (A1, A2 ...) issued after the notice, and any clarifications.
Estimated contract value or budget, if stated.
Delivery or completion period and Special Conditions of Contract (SCC) on performance security and delivery.
Specific tender security form and Performance Security requirements (only 24 of 136 pages of the bidding document were reviewed).
Confirmation of the correct opening date and bid security validity period.

Terms explained

TDS: Tender Data Sheet. Section II of the tender document with specific details that override the general Instructions to Tenderers.
ITT: Instructions to Tenderers. The general rules for preparing and submitting a bid.
MR: Mandatory Requirement. A yes/no pass-fail check at preliminary evaluation; failing any makes a bid non-responsive.
Tender security: A guarantee submitted with the bid to protect the buyer if the bidder withdraws or fails to sign. Here KES 53,000 in bank guarantee form.
Responsive: A bid that meets all mandatory conditions of the tender documents. Non-responsive bids are rejected.
JV: Joint Venture. Two or more firms bidding together under one agreement; here maximum 2 members.
CR12: Company return form issued by the Registrar of Companies listing company directors and shareholders.
BOI: Beneficial Ownership Information form listing the real owners of the company.
SD1 / SD2: Self-declaration forms: SD1 declares the bidder is not debarred; SD2 is an anti-corruption declaration.
IFMIS: Integrated Financial Management Information System. The government system used for supplier portal submission (MR14).
PPRA: Public Procurement Regulatory Authority. Keeps the debarred suppliers list.
Power of Attorney: Written authority allowing a named person to sign and bind the company to the tender.
Lowest evaluated tender: Tender that passes all mandatory and technical checks and has the lowest evaluated price.

Tender for Equipping of Ruiyobei, Mau Narok and Lion Hill Vocational Training Centres, Biashara Ward, Nakuru East