Tender for proposed Construction of Cedar ECDE classroom and equipping In Eburru/Mbaruk Ward, Gilgil Sub-County

What is being bought

Nakuru County Government invites open national tenders for the proposed construction of a Cedar ECDE classroom and its equipping in Eburru/Mbaruk Ward, Gilgil Sub-County. The tender is reserved for youth. The bill of quantities, drawings and specifications were not in the reviewed pages.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Tenders must be delivered on or before this date and time, after all addenda reviewed (none were provided). Late tenders are rejected. D2 p.7

Bid / tender security

No tender security (bank guarantee) is required. Instead an original, duly filled, signed and stamped Tender-Securing Declaration Form must accompany the tender. D2 p.29

Tender fee

No tender fee stated; tender documents are free of charge. D2 p.6

Site visit

Optional
No pre-tender site visit is scheduled. Bidders are encouraged to visit the site at their own cost and risk (ITT 5.2). D2 p.28

Pre-bid meeting

Optional
No pre-tender conference is scheduled. D2 p.28

Reserved for

Tender reserved for youth. D2 p.1

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Tenders will be opened in public immediately after the closing time at the County Government Headquarters, Moi Road, 1st floor (chambers or board room; the venue differs between documents). D2 p.29

Tender validity

Tenders remain valid for 210 days from the date of opening of tenders. D2 p.6

Who can apply

• Tender is reserved for youth. Only businesses or firms belonging to the youth group may tender. Bidders must show they meet the youth reservation; the registering authority is not named in the reviewed pages. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Honest history of any claims, litigation, default notices and financial penalties levied due to defaults (MR1). D2 p.32
• Copy of the company's Certificate of Incorporation or registration in Kenya from the Registrar of Companies (MR2-3). D2 p.32
• Copy of CR12 for the directors of the company, or National ID for a sole proprietorship, valid for the last 12 months (MR4). D2 p.32
• Copy of registration with the National Construction Authority (NCA) in Category 8 or above as a Building Works Contractor, together with a valid NCA Practicing License (listed as mandatory in Section III; see conflict on whether registration is needed at tender stage). Conflicting D2 p.32
• Valid copy of the company's current Certificate of Tax Compliance issued by KRA, valid at least on the closing date of applications (MR5-6). D2 p.33
• Form of tender completed, signed and stamped in the format provided (MR8-9). D2 p.33
• Original tender securing declaration form must accompany every tender (replaces a tender security). D2 p.33
• Confidential business questionnaire duly filled, signed and stamped. D2 p.33
• Current valid business permit for year 2026. D2 p.33
• Bill of Quantities duly filled and stamped in the format provided (MR10). D2 p.33
• Beneficial ownership form duly filled, signed and stamped (MR14). D2 p.33
• Written authorization designating the officer who signs for the bidder, from the company directors and certified by a commissioner of oaths. D2 p.29
• All pages must be serialized in sequence 1, 2, 3 from cover to last page, duly paginated, initialled and stamped on every page. D2 p.33

Experience, licences and financial capacity

Technical

• Subcontracting permitted is 0 percent of the total contract amount; the bidder cannot subcontract part of the works. D2 p.30
• Alternative tenders shall not be considered. D2 p.29

Financial

• Prices must be fixed. Tender prices must be in Kenya shillings and include all taxes, the capacity building levy and delivery costs. D2 p.29
• Tenders must be quoted in Kenya shillings and include all taxes. D2 p.6
• Successful tenderer must furnish a Performance Security within 21 days of receiving the Letter of Acceptance. Standard rule D2 p.27
• Performance security is not required for contracts estimated to cost less than Kenya shillings five million. Standard rule D2 p.27

How and where to submit

• Electronic (soft copy) tender must be submitted through the supplier portal; hard copies in plain sealed envelopes must be deposited in the tender box at Moi Road, County Government Headquarters, ground floor entrance, or posted. D2 p.6
• Hard copies must be in plain sealed envelopes showing the tender number and description, and must be deposited in the tender box or sent by post to the County Secretary. D2 p.6
• Submission address: The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, County Government Headquarters, Nakuru. The postal box number conflicts with another document. Conflicting D2 p.7
• One copy of the original tender in addition to the original must be submitted. D2 p.29
• Electronic tenders are permitted; the full serialized tender document must be submitted in both soft and hard copies. D2 p.6
• Clarification questions must be submitted in writing to the procuring entity email supplychain@nakuru.go.ke not later than 3 days before the tender closing date. D2 p.28
• Tender documents may be downloaded free of charge from www.nakuru.go.ke, supplier.treasury.go.ke or www.tenders.go.ke. D2 p.6

Not covered in the documents we reviewed

• Section III financial and technical qualification criteria (Stage II and III) and the Tender Forms were not reviewed.
• Bill of quantities, drawings and specifications (Parts 2 and 3) not provided.
• Contract value / engineer's estimate not stated.
• Youth registration authority named in TDS ITT 35.2 is not stated.
• No addenda [A1], [A2] were provided; current status after any addendum is unknown.
• Exact NCA category and whether registration must be submitted with the bid is unclear.
• Contract conditions and special conditions (performance security form, adjudicator) not reviewed.
• Procurement complaint procedure details beyond the TDS summary.
• Pages 34 to 122 of the bidding document were not reviewed.

Terms explained

TDS

Tender Data Sheet: the tender-specific rules that override the general Instructions to Tenderers.

ITT

Instructions to Tenderers: the standard rules for preparing and submitting a bid.

Tender-Securing Declaration

A signed and stamped form in which the bidder promises to accept penalties if it withdraws or fails to sign; used instead of a bank tender security here.

Responsive

A bid that meets all mandatory requirements and terms; a non-responsive bid is rejected without evaluation.

MR

Mandatory Requirement: a pass/fail item checked at preliminary evaluation.

AGPO / reserved

Reservation of a tender to youth, women or persons with disabilities; only firms in the stated group may bid.

CR12

Kenyan company return showing directors and shareholders from the Registrar of Companies.

NCA

National Construction Authority, which registers contractors by category.

BOQ

Bill of Quantities: priced list of work items that must be fully priced and stamped.

Letter of Acceptance

Notice that the bid is accepted; the successful bidder must provide performance security within 21 days.

Standstill Period

14-day waiting period after award notice during which unsuccessful bidders may complain before the contract is signed.