Renovation of Thome Polytechnic to ECDE and equipping, Eburru/Mbaruk Ward, Gilgil Sub-County (CGN/EIEPC/ONT/013/2026-2027), reserved for women

What is being bought

Nakuru County Government invites tenders for the proposed renovation of Thome Polytechnic to an ECDE (early childhood development education) centre and its equipping in Eburru/Mbaruk Ward, Gilgil Sub-County. The tender is reserved for women-owned businesses according to the invitation and Tender Data Sheet.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Tenders must be received on or before Monday 19 October 2026 at 10:00 AM East Africa time. Late tenders are rejected. D2 p.28

Bid / tender security

No tender security is required. Instead, bidders must submit a duly filled, signed and stamped Tender-Securing Declaration Form. D2 p.29

Tender fee

Tender documents may be downloaded free of charge from www.nakuru.go.ke, supplier portal or tenders.go.ke. D1 p.7

Site visit

Optional
Site visit is encouraged at the tenderer's own cost and risk; no pre-arranged site visit is mandatory (TDS: Pre tender Site Visit NOT APPLICABLE). D2 p.28

Pre-bid meeting

Optional
No pre-tender meeting (TDS: Pre tender Conference NOT APPLICABLE). Questions must be submitted in writing no later than 3 days before the closing date to supplychain@nakuru.go.ke. D2 p.28

Reserved for

Reserved for women (ITT 35.2 Tender Data Sheet): the invitation is extended only to the group that qualifies for reservations, which is women. D2 p.30

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened immediately after the deadline at the County Government of Nakuru Headquarters, Moi Road, 1st Floor Board Room (Invitation says Chambers), in the presence of bidders' representatives who choose to attend. D2 p.29

Tender validity

Tenders remain valid for 210 days from the date of opening. D2 p.28

Who can apply

• Tendering is reserved for women. Only businesses/firms belonging to the reserved group (women) are eligible to tender. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Valid AGPO Certificate for women (mandatory preliminary requirement MR14). Bidders must submit it to proceed. D2 p.32
• Copy of Certificate of Incorporation/registration in Kenya from the Registrar of Companies (MR2-MR3). D2 p.31
• Copy of CR12 for the directors of the company, or National ID for a sole proprietorship, valid for the last 12 months (MR4). D2 p.31
• Valid NCA registration in Category 8 or above as a Building Works Contractor, together with a valid NCA Practicing License (MR4 requirement in evaluation criteria). D2 p.31
• Valid copy of current KRA Certificate of Tax Compliance, valid at least on the closing date (MR5-MR6). D2 p.32
• Duly filled, signed and stamped Tender-Securing Declaration Form in the format provided. D2 p.32
• Duly filled, signed and stamped confidential business questionnaire. D2 p.32
• Current valid business permit (year 2026). D2 p.32
• Written power of attorney authorizing the signatory to commit the bidder, witnessed by a Commissioner of Oaths. The TDS says authorization must be from the director(s) designating an officer, certified by a commissioner of oaths. D2 p.29
• Duly filled and stamped Bill of Quantities in the format provided. D2 p.32
• Duly filled, signed and stamped beneficial ownership form (BOI). D2 p.32
• Form of tender must be completed, signed and stamped in the format provided. D2 p.32
• Each bidder must submit the complete tender document as one set in both soft copy (through the IFMIS supplier portal) and hard copies, and all pages must be serialized 1,2,3... and initialled and stamped on every page. D2 p.32

Experience, licences and financial capacity

Technical

• Works must be carried out as per drawings, specifications and bills of quantities in the tender; the BOQ must be duly filled and stamped (MR13). Detailed technical requirements are in sections not reviewed. Not stated D2 p.32

Financial

• Financial and turnover thresholds (Sub-Factor 3.2 / 3.3) are referenced in the forms but the amounts are not stated in the reviewed pages. Not stated D2 p.46

How and where to submit

• Electronic tenders are permitted: soft copies through the supplier portal and hard copies in a plain sealed envelope marked with tender number and description, deposited in the tender box at Moi Road, County Government Headquarters Ground Floor Entrance, or sent by post to The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, Nakuru. D2 p.29
• Number of original tender copies required: ONE (in addition to the original). D2 p.29

What the addenda changed

• No addenda reviewed. Not stated P

Not covered in the documents we reviewed

• Estimated contract value and any budget figure
• Financial thresholds (annual construction turnover, liquidity) and experience requirements from Section III and forms
• Technical specifications and drawings (Parts 2 Sections V-VII)
• Addenda, if any, issued after 9 October 2026
• Performance security amount and form (Section IX / GCC)
• Standstill and complaint details beyond the default 14 days
• Full evaluation criteria for technical and financial stages

Terms explained

AGPO

Access to Government Procurement Opportunities: a reservation scheme for women, youth and persons with disability. Here the tender is reserved for women.

TDS

Tender Data Sheet: the section with tender-specific details that override general instructions.

Tender-Securing Declaration

A signed, stamped form promising to honour the bid if awarded, used here instead of cash or bank tender security.

Responsive / non-responsive

A bid that meets all mandatory requirements is responsive; one that fails any mandatory requirement is rejected without evaluation.

MR

Mandatory Requirement: a pass/fail check at preliminary evaluation.

CR12

Company return listing directors and shareholders issued by the Registrar of Companies.

NCA

National Construction Authority: contractor registration body; registration is a condition of contract award, the evaluation criteria list it as mandatory.

BOQ

Bill of Quantities: priced list of works items the bidder must fill in.