Construction of Solai Gatune ECDE toilet and fencing in Kabazi Ward, Subukia Sub-County (Nakuru County)

What is being bought

Nakuru County Government invites tenders for the proposed construction of Solai Gatune ECDE toilet and fencing in Kabazi Ward, Subukia Sub-County, under an open national works tender. Quantities and specifications are in the Bills of Quantities, drawings and specifications (Sections V-VII), which were not provided for review.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Tenders close on Monday 19 October 2026 at 10:00 am East Africa time. No addenda were supplied to change this. D2 p.1

Bid / tender security

Tender security of Kshs. 8,500 in form of a bank guarantee, a guarantee by an insurance company licensed by the Insurance Regulatory Authority, or (per Section III) a guarantee from a financial institution licensed by the Central Bank of Kenya. Section III says it is valid for 180 days from the tender opening date, which conflicts with the 210-day tender validity. Conflicting D2 p.32

Tender fee

Not stated in the documents we reviewed Not stated D2 p.6

Site visit

Optional
Site visit is optional and encouraged, at the tenderer's own cost and risk. The TDS states no pre-tender site visit is arranged. D2 p.12

Pre-bid meeting

Optional
No pre-tender conference or pre-arranged site visit is held (TDS: NOT APPLICABLE). D2 p.28

Reserved for

No reservation: the tender is open to all bidders. The portal also lists no reserved groups. D2 p.30

Contract value

Not stated in the documents we reviewed Not stated D2 p.1

Tender opening

Bids are opened immediately after the closing time at the County Chambers / 1st Floor Board Room, County Government HQ, Moi Road, Nakuru, in the presence of bidders who choose to attend. D1 p.7

Tender validity

Tenders remain valid for 210 days. The start date is disputed (from opening per the invitation, or from the submission deadline per ITT 19.2). Conflicting D2 p.29

Who can apply

• Tender is open to all bidders (ITT 35.2 in the Tender Data Sheet). No reservation to women, youth, persons with disability or AGPO groups is stated. D2 p.30
• Open national competitive tender using a standardized tender document; open to all qualified and interested tenderers. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Mandatory (every bidder): honest history of any claims, litigation, default notices and financial penalties due to defaults. D2 p.31
• Mandatory: copy of the company's Certificate of Incorporation or registration in Kenya from the Registrar of Companies. D2 p.31
• Mandatory: copy of CR12 for the directors of the company, or National ID for a sole proprietorship, valid for the last 12 months. D2 p.31
• Mandatory: copy of registration with the National Construction Authority (NCA) in Category 8 or above as a Building Works Contractor, together with a valid NCA Practicing License. Conflicting D2 p.31
• Mandatory: valid copy of the company's current Tax Compliance Certificate from KRA, valid at least on the closing date. Kenyan tenderers must also provide evidence of tax compliance. D2 p.31
• Mandatory: Form of Tender completed, signed and stamped in the format provided. D2 p.32
• Mandatory: Tender Securing Declaration form duly filled, signed and stamped in the format provided. D2 p.32
• Mandatory: confidential business questionnaire duly filled, signed and stamped. D2 p.32
• Mandatory: current valid business permit for year 2026. D2 p.32
• Mandatory: Bill of Quantities duly filled and stamped in the format provided. D2 p.32
• Mandatory: duly filled, signed and stamped beneficial ownership form (BOI). D2 p.32

Required only in some situations

• Conditional (foreign tenderers only): documentary evidence that at least 40% of contract inputs (supplies, subcontracts, labour) come from national suppliers and contractors. D2 p.11
• Conditional (joint ventures): the TDS states JV provisions are not applicable (maximum 2 JV members: NOT APPLICABLE). Not stated D2 p.29

Experience, licences and financial capacity

Technical

• Technical evaluation (Stage II): only bidders scoring 70% and above proceed to financial evaluation; those below 70% are eliminated. Scoring criteria themselves were not in the pages reviewed. D2 p.37
• Tender must include a technical proposal with work methods, equipment, personnel, schedule and information in Section IV, sufficient to show it can meet the work requirements and completion time. D2 p.16
• Maximum subcontracting permitted is 0% of the total contract amount. D2 p.30
• Alternative tenders are not allowed; alternative completion times are not permitted. D2 p.29

Financial

• Prices must include all taxes, capacity building levy and delivery costs and be expressed in Kenya shillings. D1 p.7
• Prices are FIXED (TDS ITT 17.2(a)). D2 p.29
• Bidders scoring 70% or more on technical evaluation go to financial evaluation. The bidder that qualifies technically with the lowest financial quote is recommended for award; ties go to the highest technical score. D2 p.37

How and where to submit

• Bids must be submitted both electronically (soft copy via supplier portal) and as hard copies; the complete serialized tender must be returned in hard and soft copy. D2 p.29
• Hard copies in plain sealed envelopes marked with tender number and description, deposited in the tender box at County Government HQ Moi Road, ground floor main entrance, or sent by post to the County Secretary. Box number shown differs between documents (see conflicts). Conflicting D2 p.29
• Submit one copy in addition to the original tender. D2 p.29
• All pages must be sequentially serialized (1,2,3...), duly paginated, initialled and stamped on every page, from the first page to the last including attachments. D2 p.32
• Authorization to sign for the tenderer: an authorization from the director(s) designating an officer, certified by a commissioner of oaths. D2 p.29
• Clarification questions must be sent in writing to supplychain@nakuru.go.ke not later than 3 days before the tender closing date. D2 p.28

Not covered in the documents we reviewed

• Addenda (A1, A2...) to the tender, if any; none were supplied, so the closing date and terms could have changed.
• Section III Stage II technical evaluation criteria and scoring weights (only the 70% threshold is visible).
• Experience, financial turnover, litigation and equipment qualification thresholds (Sub-factors 2.1-3.2 in Section III).
• Bills of Quantities, drawings and specifications (Sections V-VII) that define the scope and quantities.
• Contract value or estimated budget, and contract duration/completion time.
• Section IV tender forms in full, including the Form of Tender, Tender Securing Declaration and business questionnaire.
• Confirmation of which postal box and which tender number the entity will accept.
• Full Section VII-X general and special conditions of contract (payment, retention, performance security).

Terms explained

TDS (Tender Data Sheet)

Section II of the bidding document giving project-specific rules that override the general instructions.

ITT

Instructions to Tenderers, the general rules for preparing and submitting a bid.

Tender security

A bank or insurance guarantee (here Kshs 8,500) that must accompany the bid, to secure it if the bidder withdraws or refuses to sign.

Tender-Securing Declaration

A signed declaration form that may replace a tender security, in the format provided in the tender forms.

Mandatory requirement (MR)

A pass/fail check at preliminary evaluation. Failing any makes the bid non-responsive and it is not evaluated further.

Responsive / non-responsive

A responsive bid meets all essential requirements; a non-responsive bid is rejected without further evaluation.

Addendum

A written change to the tender documents issued before the deadline, which overrides earlier terms.

NCA

National Construction Authority; contractors need registration in the required category for construction works.

Bill of Quantities (BOQ)

Priced list of work items and quantities that the bidder must fill in with rates and prices.

Beneficial ownership form (BOI)

Form disclosing the people who ultimately own or control the company.

JV

Joint venture of two or more firms bidding together; not applicable to this tender per the TDS.