Supply of pipes for Kamiruri Water Project, Bahati Ward, Bahati Sub County (reserved for PWD)

What is being bought

Supply of pipes for the Kamiruri Water Project in Bahati Ward, Bahati Sub County, Nakuru County, under tender CGN/WEECCNR/ONT/009/2026-2027. Quantities, specifications and delivery location are not in the pages reviewed. The tender is reserved for PWD (persons with disability) businesses.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Closing date and time for submission (after all addenda; none were provided): tenders must be received on or before this date and time. D2 p.6

Bid / tender security

Not stated in the documents we reviewed Not stated D2 p.32

Tender fee

Tender documents may be downloaded free of charge. No tender fee is stated in the reviewed pages. D1 p.5

Site visit

Optional
Site visit is optional. Tenderers are encouraged to visit the site at their own cost and risk. The TDS states that a pre-tender site visit is not applicable. D2 p.12

Pre-bid meeting

Optional
No pre-tender conference is held. D2 p.28

Reserved for

Tender is reserved for PWD (persons with disability) groups. Only registered PWD businesses may tender. D2 p.1

Contract value

Not stated in the documents we reviewed Not stated D2

Tender opening

Tenders are opened immediately after the closing deadline in public, in the presence of bidders or their representatives who choose to attend. Bidders' representatives sign an attendance register. D1 p.6

Tender validity

Tenders remain valid for 210 days from the date of opening of tenders. D2 p.6

Who can apply

• Only businesses belonging to the PWD reserved group may tender. The invitation is extended to the PWD group that qualifies for the reservation, and businesses must be appropriately registered as PWD firms. D2 p.30
• Firms and individuals may be ineligible if their country of origin is barred by Kenyan law or by a UN Security Council decision. Tenderers must give evidence of eligibility when asked. D2 p.11

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Sworn history of claims, litigation, default notices and financial penalties, in the format provided and certified by a Commissioner of Oaths. D2 p.31
• Copy of the company's Certificate of Incorporation or registration in Kenya from the Registrar of Companies, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.31
• Copy of CR12 for the directors of the company, or National ID for a sole proprietorship, valid for the last 12 months, certified by a commissioner of oaths or advocate. D2 p.31
• Registration with the National Construction Authority in Category 8 or above as Water Works Contractor, together with a valid NCA Practising Licence, certified by a commissioner of oaths or advocate. D2 p.32
• Valid KRA tax compliance certificate, which must be valid at least on the closing date of the applications. D2 p.32
• Form of Tender completed, signed and stamped in the format provided. D2 p.32
• Tender Securing Declaration Form, duly filled, signed and stamped, in the format provided. D2 p.32
• Confidential business questionnaire, duly filled, signed and stamped, certified by a commissioner of oaths or advocate. D2 p.32
• Current valid business permit for year 2026, certified by a commissioner of oaths or advocate. D2 p.32
• Written power of attorney authorising the signatory to commit the bidder, witnessed by a Commissioner of Oaths. D2 p.32
• Bill of Quantities, duly filled and stamped in the format provided. D2 p.32
• Valid AGPO certificate for PWD, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.32
• Beneficial ownership form, duly filled, signed and stamped. D2 p.32
• Sequential serialization and pagination of the entire document from page 1 to the last page (1, 2, 3...). D2 p.32

Experience, licences and financial capacity

Technical

• Subcontracting: 0 percent of the total contract amount is permitted. No subcontractors may be used for this contract. D2 p.30
• Alternative tenders are not considered and alternative completion times are not permitted. D2 p.15
• Tenderers must submit a technical proposal showing work methods, equipment, personnel and schedule. Evaluation is by mandatory requirements, then technical scoring, then financial evaluation. Only bidders scoring 70 percent or more go to financial evaluation. Unverified D2 p.37

Financial

• Prices must be quoted in Kenya shillings and include all taxes, the capacity building levy and delivery costs. D1 p.6
• Award goes to the bidder that qualifies technically and quotes the lowest financial price. D2 p.37
• If two firms tie on the lowest price, the firm with the highest technical score is recommended for award. D2 p.37

How and where to submit

• Soft copies must be submitted through the supplier portal. Hard copies go in a plain sealed envelope marked with the tender number and description, deposited in the tender box at Moi Road, County Government Headquarters Ground Floor Entrance, or posted. Conflicting D2 p.6
• Complete serialized tender document must be submitted in both hard copies and soft copies. D1 p.5
• Electronic tenders are permitted. Hard copy post address: The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, County Government Headquarters, Nakuru. Conflicting D2 p.6
• Questions must be submitted in writing to supplychain@nakuru.go.ke not later than 3 days before the tender closing date. D2 p.28
• Tender documents must be submitted in soft copy through the IFMIS supplier portal and in hard copies as described in the Invitation Notice. Conflicting D2 p.32

Not covered in the documents we reviewed

• Tender security amount, currency, form and validity (the TDS does not state these in the pages reviewed; only the declaration form is referenced).
• Contract value, quantities and specifications of pipes, and delivery location and period (Section V, VI and VII were not provided).
• Performance security amount and conditions (ITT 41.2 refers to it but no figure is given in the pages reviewed).
• Technical evaluation scoring grid and sub-criteria (Section III beyond the mandatory requirements was not fully provided).
• Whether JV bids are allowed (TDS ITT 3.1 says the JV size rule is not applicable).
• Any addenda to this tender (none supplied; confirm on tenders.go.ke before closing).
• Section IV forms and the detailed PWD registration requirements (the authority that registers PWD groups is not named in the pages reviewed).
• Bid validity start is the opening date; the exact opening date and place are not confirmed separately in the tender document.

Terms explained

Reserved for PWD

Only businesses registered as owned by persons with disability may bid. Other businesses cannot tender for this lot.

AGPO

Access to Government Procurement Opportunities, a preference scheme for youth, women and persons with disability. A valid AGPO certificate is required here.

TDS

Tender Data Sheet, the section of the tender document with the specific details for this tender that override the general instructions.

MR

Mandatory Requirement. A bidder that fails any MR is non-responsive and is not evaluated further.

Tender Securing Declaration

A signed form in which the bidder declares it will accept penalties if it withdraws or refuses an award. Required here in the format provided.

Responsive / non-responsive

A tender is responsive if it meets all the stated requirements. A non-responsive tender is rejected.

NCA

National Construction Authority, the regulator that registers contractors for construction works.

CR12

Form issued by the Registrar of Companies listing a company's directors and shareholders.

Beneficial ownership form

A form disclosing the people who ultimately own or control the company.

Bill of Quantities

A priced list of the items and quantities that the bidder offers to supply, with unit rates and totals.

Serialization

Numbering every page of the tender in order from 1 to the last page, including attachments.

Joint Venture (JV)

Two or more firms bidding together as one tender. The TDS says the JV size rule is not applicable here.