Piping of Upper Cheponde-Nyariche, Mutamaiyu and Gatitu water projects, Elburgon Ward, Molo Sub County

What is being bought

Works contract for the proposed piping of the Upper Cheponde-Nyariche water project, Mutamaiyu and Gatitu water project in Elburgon Ward, Molo Sub County, Nakuru County, under Tender CGN/WEECCNR/ONT/013/2026-2027. The portal and invitation say this tender is reserved for youth tenderers. Quantities are not in the reviewed pages.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Closing is Monday 19 October 2026 at 10:00 am East Africa time. No addendum in the reviewed material changes it. Late tenders are rejected. D2 p.1

Bid / tender security

Not stated in the documents we reviewed Not stated D2 p.20

Tender fee

No tender fee is stated. Tender documents may be viewed and downloaded free of charge from www.nakuru.go.ke or www.tenders.go.ke. D2 p.6

Site visit

Optional
TDS says no pre-tender site visit applies. ITT 5.2 and 7.1 still encourage tenderers to visit the site at their own cost and risk. D2 p.28

Pre-bid meeting

Optional
TDS says no pre-tender conference applies. D2 p.28

Reserved for

Reserved for youth. Portal, invitation and TDS all say youth only. The advert (D1 p.3) also lists this number as reserved for women and open to all bidders; see conflicts. Conflicting D2 p.1

Contract value

Not stated in the documents we reviewed Not stated

Tender opening

Tenders are opened immediately after the closing deadline at the County Government Headquarters, Moi Road, 1st Floor, chambers. Bidders or their representatives may attend and must sign a register. D2 p.7

Tender validity

Tenders must remain valid for 210 days from the date of opening of tenders, per the invitation. ITT 20.1 says validity runs from the submission deadline; see conflicts. Conflicting D2 p.6

Who can apply

• Only qualified and interested youth tenderers may tender. The invitation says tendering is reserved for youth tenderers and the TDS says the invitation is extended to the youth group that qualifies for reservations. D2 p.6
• Youth reservation is backed by a valid AGPO Certificate for YOUTH (MR14) listed as mandatory. D2 p.32

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Honest history of claims, litigation, default notices and financial penalties, in the format provided and certified by a Commissioner of Oaths (MR1-MR3). D2 p.31
• Copy of certificate of incorporation or registration in Kenya from the Registrar of Companies, certified by a commissioner of oaths or advocate registered in Kenya (MR4). D2 p.31
• CR12 for the directors of the company, or National ID for a sole proprietor, valid for the last 12 months, certified by a commissioner of oaths or advocate (MR4). D2 p.31
• Copy of registration with the National Construction Authority in Category 8 or above as water Works Contractor, certified by a commissioner of oaths or advocate (MR4-MR5). D2 p.31
• Valid NCA Practising Licence, certified by a commissioner of oaths or advocate (MR5). D2 p.32
• Valid copy of current KRA Tax Compliance Certificate, which must be valid at least on the closing date (MR6-MR8). D2 p.32
• Form of Tender completed, signed and stamped in the format provided. D2 p.32
• Tender Securing Declaration Form, duly filled, signed and stamped, in the format provided. D2 p.32
• Confidential business questionnaire, duly filled, signed and stamped, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.32
• Current valid business permit for year 2026, certified by a commissioner of oaths or advocate (MR9-MR10). D2 p.32
• Written power of attorney authorizing the signatory to commit the bidder, witnessed by a Commissioner of Oaths (MR11-MR12). D2 p.32
• Bill of Quantities duly filled and stamped in the format provided (MR13). D2 p.32
• Valid AGPO Certificate for YOUTH (MR14). D2 p.32
• Beneficial ownership form (BOI), duly filled, signed and stamped. D2 p.32
• Tender documents submitted in both soft copy (through IFMIS supplier portal) and hard copies in the manner described in the Invitation Notice (MR15). D2 p.32
• Sequential serialization and pagination of the ENTIRE document from page 1 to the last page (1, 2, 3...), per Section 74(1)(i) PPADA 2015. D2 p.32

Experience, licences and financial capacity

Technical

• Subcontracting is not permitted beyond 0% of total contract amount, per TDS. The Procuring Entity does not intend to use pre-selected subcontractors. D2 p.30
• Technical proposal must include statement of work methods, equipment, personnel, schedule and other information required by Section IV, Tender Forms. Works requirements (Sections V-VII) were not in the reviewed pages. D2 p.16

Financial

• Prices must be quoted entirely in Kenya Shillings and include all taxes, capacity building levy and delivery costs. D1 p.6
• Preliminary mandatory requirements must be met before technical evaluation. Only bidders scoring 70% or more in technical evaluation go to financial evaluation. The lowest financial quote qualifying technically is recommended for award; a tie goes to the highest technical score. D2 p.37

How and where to submit

• Electronic submission: softcopies of the complete serialized tender must be submitted through the supplier portal. Electronic tenders are permitted. D2 p.6
• Hard copies in a plain sealed envelope marked with the tender number and description must be deposited in the tender box at Moi Road, County Government Headquarters, Ground Floor Entrance, or sent by post to The County Secretary. D2 p.6
• Complete serialized tender must be submitted back in both hard copies and soft copies. The number of copies is not stated. D1 p.5
• Postal address for submission: The County Secretary, County Government of Nakuru, P.O. Box 2780-20100, Moi Road, County Government Headquarters, Nakuru. Postal box number differs between documents; see conflicts. Conflicting D2 p.7
• Pages must be serialized from the cover page to the last page, including attachments, numbered 1, 2, 3 and so on. D2 p.6

Not covered in the documents we reviewed

• Tender Security or Tender-Securing Declaration amount, currency, form and validity (TDS entry for ITT 21, not in pages provided)
• Contract value or estimated cost of the works
• Section III Stage II technical scoring criteria and weights (only the 70% threshold is in pages reviewed)
• Section IV tender forms, Section V drawings, Section VI specifications and Section VII Bill of Quantities
• Any addenda (A1, A2...) changing this tender; none were provided
• Number of hard copies required
• Lots or packages, if any
• Pre-bid/clarification deadline date (TDS says 3 days before closing; exact date derived from closing)
• Tender opening venue confirmation beyond the County Chambers note
• Contract conditions and performance security amount

Terms explained

TDS

Tender Data Sheet, Section II of the tender document giving tender-specific values that override the general Instructions to Tenderers.

Tender Securing Declaration

A signed declaration on the prescribed form that the bidder will honour its tender if awarded, used instead of a bank guarantee where the TDS allows it.

Tender Security

A demand guarantee or bond submitted with the tender to secure the bidder's commitment. Amount and form are set in the TDS.

AGPO

Access to Government Procurement Opportunities, a scheme reserving some public tenders for youth, women and persons with disability who are registered.

MR

Mandatory Requirement; a pass/fail check at preliminary evaluation. Failing any one makes a bid non-responsive.

Responsive / non-responsive

A responsive bid meets all mandatory and technical requirements. A non-responsive bid is rejected without further evaluation.

Commissioner of Oaths

A person authorized to certify copies of documents and sign sworn statements. Some documents must be certified by one or by an advocate registered in Kenya.

NCA

National Construction Authority, the regulator requiring contractors to be registered and held in a category for the work type (here Category 8 water works).

CR12

Company Registry return listing a company's directors and shareholders, required for company bidders.

BOQ / Bill of Quantities

Priced schedule of work items and quantities that the bidder must fill in and stamp.

Addendum

Official amendment to the tender documents issued before the deadline. Later addenda override earlier ones.

Serialization

Numbering every page of the bid in sequence from 1 to the last page, including attachments.