Tender for the proposed piping at Belbur Water Project in Njoro Ward, Njoro Sub County

What is being bought

The County Government of Nakuru (Department of Water, Environment, Energy, Climate Change and Natural Resources) is requesting sealed tenders for the proposed piping at Belbur Water Project in Njoro Ward, Njoro Sub County, under tender number CGN/WEECCNR/ONT/026/2026-2027. The tender is a works contract; the documents reviewed do not state the quantities of pipe or work.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Tenders must be delivered on or before this date and time. No addenda were provided that change the deadline. D2 p.6

Bid / tender security

Not stated in the documents we reviewed Not stated D2 p.20

Tender fee

Tender documents may be viewed and downloaded free of charge from www.nakuru.go.ke and www.tenders.go.ke. D2 p.6

Site visit

Optional
A site visit is encouraged but not compulsory, at the bidder's own cost and risk. The TDS states no pre-arranged site visit is held. D2 p.12

Pre-bid meeting

Optional
No pre-tender conference is held for this tender. D2 p.28

Reserved for

Reserved for PWD (persons with disabilities) per the bidding document cover, TDS and portal record. The invitation listing (item 26) shows Reserved for Women. Conflicting D2 p.1

Contract value

Not stated in the documents we reviewed Not stated D2 p.28

Tender opening

Tenders are opened immediately after the closing deadline in the presence of bidders' representatives who choose to attend, at the County Government of Nakuru. D2 p.6

Tender validity

Tenders remain valid for 210 days from the date of opening of tenders. D2 p.6

Who can apply

• The tender is reserved for PWD (persons with disabilities) enterprises. Only businesses in that reserved group may tender, according to the invitation and the Tender Data Sheet. D2 p.30
• Tendering is an open competitive (national) method using a standardized tender document. Qualified and interested tenderers may obtain information and inspect documents during office hours 0900 to 1500 hours. D2 p.6

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Sworn statement (certified by a Commissioner of Oaths) giving an honest history of claims, litigation, default notices and financial penalties, in the format provided. D2 p.31
• Copy of the company's Certificate of Incorporation or registration in Kenya from the Registrar of Companies, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.31
• Copy of CR12 for the directors of the company, or National ID for a sole proprietorship, valid for the last 12 months, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.31
• Copy of registration with the National Construction Authority (NCA) in Category 8 or above as a water works contractor, together with a valid NCA practising licence, certified by a commissioner of oaths or advocate. D2 p.31
• Valid copy of the company's current Tax Compliance Certificate issued by the Kenya Revenue Authority (KRA). It must be valid at least on the closing date. D2 p.32
• Form of Tender completed, signed and stamped in the format provided. D2 p.31
• Tender Securing Declaration Form, duly filled, signed and stamped, in the format provided. D2 p.31
• Confidential business questionnaire, duly filled, signed and stamped, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.31
• Current valid business permit for year 2026, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.32
• Written power of attorney authorizing the signatory of the bid to commit the bidder, witnessed by a Commissioner of Oaths. D2 p.32
• Bill of Quantities, duly filled and stamped in the format provided. D2 p.32
• Valid AGPO certificate for PWD, certified by a commissioner of oaths or advocate registered in Kenya. D2 p.32
• Duly filled, signed and stamped beneficial ownership form (BOI). D2 p.32
• The entire tender document must be serialized from page 1 to the last page (1, 2, 3...), including attachments. D2 p.32

Required only in some situations

• NCA registration is not needed to tender but must be obtained before contract award and signature. Bidders may apply via www.nca.go.ke. D2 p.11

Experience, licences and financial capacity

Technical

• Bidders who pass the mandatory requirements go to technical evaluation (Stage II). Only bidders scoring 70% and above in technical evaluation proceed to financial evaluation. D2 p.37

Financial

• The bidder who qualifies technically and has the lowest financial quote is recommended for award. In a tie on lowest price, the firm with the highest technical score is recommended. D2 p.37
• Prices must be quoted in Kenya shillings and include all taxes, the capacity building levy and delivery costs. D1 p.6

How and where to submit

• Complete serialized tender document must be submitted in both hard copies and soft copies. D1 p.5
• Soft copies are submitted through the supplier portal (IFMIS). Electronic tenders are permitted. D2 p.6
• Hard copies go in a plain sealed envelope marked with tender number and description, deposited in the tender box at Moi Road, County Government Headquarters (Ground Floor entrance) or posted to the address given. D2 p.6
• Postal address: The County Secretary, County Government of Nakuru, P.O Box 2780-20100, Moi Road, County Government Headquarters, Nakuru. The address for the postal box differs between documents (see conflicts). Conflicting D2 p.6
• Enquiries must be sent in writing to supplychain@nakuru.go.ke at least three days before the closing deadline. D2 p.28

Lots and categories

• No lots are specified in the reviewed material for this tender. Not stated D2 p.31

What the addenda changed

• No addenda were provided for review, so no changes are recorded. Not stated P

Not covered in the documents we reviewed

• Any addenda (A1, A2 etc.) to this tender, which could change the closing date or requirements
• The bid security amount, currency, form and validity in the TDS (Section II), which was not in the pages reviewed
• Contract value, budget or estimate
• Bill of Quantities, specifications and drawings (Sections V-VII)
• Technical and financial scoring details in Section III, Stage II
• Remaining pages of the bidding document not reviewed (about 81 of 103 pages), including ITT 21 to 24 details and conditions of contract
• Details of the tender box location and the physical bid opening venue beyond the advertisement
• Whether a foreign or JV bidder rule applies (TDS states JV is not applicable)

Terms explained

TDS (Tender Data Sheet)

Section II of the tender document. It sets out specific details for this tender and overrides the general instructions where they conflict.

ITT (Instructions to Tenderers)

The general rules for how to prepare and submit a bid, found in Section I of the tender document.

PWD

Persons with disabilities. Where a tender is reserved for PWD, only businesses in that registered group may bid.

AGPO

Access to Government Procurement Opportunities. A registered category (women, youth, persons with disabilities) for which certain tenders are reserved.

MR (Mandatory Requirement)

A pass/fail check at the preliminary stage. A bidder who fails any MR is non-responsive and not evaluated further.

Responsive / non-responsive

A bid is responsive if it meets all the mandatory terms of the tender. A non-responsive bid is rejected without further evaluation.

Tender Securing Declaration

A signed form, in the format provided, in which the bidder declares it will accept the consequences of withdrawing or failing to sign if awarded. It can be used instead of a bank tender security if the TDS allows.

Tender Security

A bank guarantee or similar security submitted with the bid. Its amount and form are set in the TDS.

IFMIS supplier portal

The government electronic procurement system where soft copies of the tender are uploaded.

NCA

National Construction Authority. Contractors must be registered in the correct category to do construction works in Kenya.

CR12

The Companies Registry return listing the shareholders and directors of a registered company.

BOQ (Bill of Quantities)

The priced list of work items that the bidder must fill in and stamp.

Addendum

A written amendment issued by the procuring entity that overrides earlier tender terms.