Renovation of four classrooms at Bishop Alexander Muge Primary School, Kwanza Constituency (NGCDF Kwanza open tender)

What is being bought

Proposed renovation of four classrooms at Bishop Alexander Muge Primary School in Kwanza Constituency, Trans Nzoia County, under an open national tender by the Fund Manager, NGCDF Kwanza Constituency. The tender is for works (contractor construction), with the Bills of Quantities, drawings and specifications in the tender document.

Key facts

Closing

Mon 19 Oct 2026, 10:00 am
Tenders must be deposited on or before Monday 19 October 2026 at 10.00 am; the portal closing time agrees. Late tenders will be rejected. D1 p.3

Bid / tender security

Tender security of KSh 300,000.00 in form of a bank guarantee or insurance guarantee from a company approved by PPRA, valid for 156 days from tender opening date; must accompany the tender. D2 p.30

Tender fee

Tender documents are obtainable from the Kwanza Sub-county Supply Chain Management office in working hours upon payment of KSh 1,000 (One Thousand Only). Electronic download is stated as free. Conflict - see conflicts. Conflicting D1 p.3

Site visit

Optional
Pre-arranged site visit: the tender data sheet gives Date N/A, Time N/A, Place N/A. A site visit is optional and at the tenderer's own expense and risk; tenderers are encouraged to visit the site. D2 p.29

Pre-bid meeting

Not stated in the documents we reviewed Not stated D2 p.29

Reserved for

Tender is open to all tenderers; no reservation to AGPO, youth, women or persons with disability appears in the reviewed material. ITT 33.4 group field is blank. D2 p.8

Contract value

Not stated in the documents we reviewed Not stated P

Tender opening

Tenders are opened immediately after the deadline at the NGCDF Kwanza offices, in the presence of bidders who choose to attend. D1 p.3

Tender validity

Tenders remain valid for 156 days from the date of opening of tenders; the opening date in the data sheet is blank, so the exact expiry date cannot be calculated from the material. D2 p.8

Who can apply

• Tendering is open to all qualified and interested tenderers, under an open national competitive method. D2 p.8
• A Kenyan tenderer is eligible to tender only if it provides evidence of having fulfilled its tax obligations by producing a valid tax compliance certificate or tax exemption certificate issued by KRA. Standard rule D2 p.13
• A tenderer must be registered with the National Construction Authority before contract award and signature (not required to tender; registration may be obtained before award). Standard rule D2 p.13

Application checklist

Tick items off as you prepare. Your ticks stay on this device only.

Required from every bidder

• Duly filled and signed form of tender. D2 p.32
• Duly filled schedules including the priced Bill of Quantities. D2 p.32
• Proof of registration with the National Construction Authority, NCA 8 and above, category Building Works, with current annual contractor practising licence (validity checked on NCA portal). D2 p.32
• Certified copy of valid certificate of incorporation or registration (certification by Commissioner of Oaths per evaluation criteria; advocate per ITT 11.1 - see conflicts). Conflicting D2 p.33
• Valid current tax compliance certificate (validity checked on the TCC Checker). D2 p.33
• Duly filled, signed, stamped and submitted confidential business questionnaire (certified by Commissioner of Oaths). D2 p.33
• Valid copy of current single business permit (certified). D2 p.33
• Valid CR12 form showing list of directors or shareholding, certified. Validity period conflicts: 12 months under MR12 versus within last 3 months under ITT 11.1. Conflicting D2 p.33
• Letter of authority to seek references from the tenderer's bankers (certified). D2 p.33
• Duly filled, signed, stamped Certificate of Independent Tender Determination in the format provided. D2 p.33
• Duly filled, signed and stamped self-declaration that the tenderer is not debarred under the PPADA 2015 (Form SD1). D2 p.33
• Duly filled, signed and stamped self-declaration that the tenderer will not engage in corrupt or fraudulent practice (Form SD2). D2 p.33
• Duly filled, signed and stamped Declaration and Commitment to the Code of Ethics in the format provided. D2 p.33
• Duly filled, signed, stamped beneficial ownership disclosure form Form No.9 (certified by Commissioner of Oaths). D2 p.33
• Certified copies of audited accounts for the last three years (2023, 2024, 2025), signed by directors and by ICPAK-registered auditors (certified by Commissioner of Oaths). Notice says two years - see conflicts. Conflicting D2 p.33
• Original tender document and one copy, tape bound, paginated and serialized in all volumes. D2 p.32
• Copy of receipts for payment of tender documents. Conflicting D1 p.3

Required only in some situations

• Proof of power of attorney of the tender signatory, signed and stamped by a Commissioner of Oaths, only if the signatory is not a director of the company or partner. D2 p.32
• Written confirmation of authority to sign for the tenderer: written power of attorney (ITT 20.3). D2 p.30
• Foreign tenderers must source at least 40 percent of contract inputs from Kenyan citizen suppliers and contractors and provide evidence, otherwise automatically disqualified. Applies only to foreign tenderers. Standard rule D2 p.13

Experience, licences and financial capacity

Technical

• Key personnel: Project Manager, Site Agent, Foreman and Artisans (mason, electrician, plumber) with stated degrees, diplomas, trade certificates, registration and experience; attach academic certificates and signed CVs. D2 p.34
• At least three similar contracts completed in the last five years, of higher value than this tender, each with letter of award, signed contract, practical completion and making good defects certificates. Conflicting D2 p.35
• Schedule of on-going projects: at least 2 projects of similar nature and higher value with contract award letters and signed agreements. D2 p.35
• Contractor's equipment with proof of ownership or lease: at least 3 relevant items for the work (tile cutter, mixer, welding machine). Key equipment listed also includes grinder. D2 p.35
• Litigation history in the form of a sworn affidavit from a Commissioner of Oaths, not more than six months old from the tender date. D2 p.35
• Tenderer must provide a preliminary description of the proposed work method and schedule, including charts, in the Form of Tender and Qualification Information. Standard rule D2 p.14
• Subcontracting permitted up to 10 percent of the total contract amount; tenderers planning more must name activities and subcontractors in the Form of Tender. Specialised subcontractors permitted for electrical works and mechanical works. D2 p.31
• Alternative tenders and alternative completion times are not permitted; alternative technical solutions shall not be permitted. D2 p.29

Financial

• Liquid assets, unencumbered real assets, lines of credit or other financial means of at least KSh 2,000,000.00 to meet construction cash flow, net of other commitments; attach bank letter, overdraft facility, bank statements for the last six months. D2 p.42
• Minimum average annual construction turnover of KSh 3,000,000.00, calculated as total certified payments for contracts in progress or completed in the last three years, divided by three. D2 p.39
• At least three contracts of similar nature executed in Kenya or EAC, substantially completed as prime contractor, JV member or sub-contractor, each of minimum value KSh 5,000,000.00, completed since 1 January 2023. D2 p.39
• Audited balance sheets for the last three years (2023, 2024, 2025) demonstrating current soundness and prospective profitability. D2 p.42
• Bank statements for the last six months (evaluation criteria) versus two years of bank statements (notice) - see conflicts. Conflicting D2 p.42
• No history of non-performance caused by tenderer default since 1 January 2019 and no consistent history of adverse court or arbitral awards in the last five years. D2 p.41

How and where to submit

• Physical delivery only: deposit sealed tender (plain envelope marked with tender number and name) in the tender box at the entrance of the NGCDF Kwanza constituency offices, Kwanza CDF Offices, P.O. Box 2015-30200 Kitale (address per TDS; invitation says P.O. Box 2025). Conflicting D1 p.3
• Submit one original tender document and one copy (ITT 20.1 states one copy in addition to the original); all volumes tape bound, serialized and initialed/signed and stamped on all pages. Spiral, spring or box files not allowed. D2 p.30

Lots and categories

• Lot Not applicable: Lots: not applicable, the tender is a single contract. D2 p.28

What the addenda changed

• No addenda were included in the material reviewed, so no changes are recorded. Not stated P

Not covered in the documents we reviewed

• Tender opening date in the TDS (ITT 25.1) is blank; the tender validity end date cannot be calculated.
• No addenda were provided, so any changes to dates, requirements or the reference number cannot be checked.
• Contract value or budget estimate for the works is not stated.
• Bills of Quantities, drawings, specifications and the Form of Tender and other tender forms (Sections IV-VII) were not provided.
• Reserved group designation (ITT 33.4) is blank in the TDS.
• Pre-tender meeting details are not stated in the reviewed material.
• Form SD1, SD2, CIT, Form No.9 and other standard forms were not provided.
• Full Section VIII to X conditions of contract and performance security terms were not provided.
• Ask the procuring entity to confirm the correct tender reference and the P.O. Box address before submitting.

Terms explained

TDS

Tender Data Sheet, the section of the tender document with specific values for this tender that override the general instructions.

ITT

Instructions to Tenderers, the standard general rules for bidding.

Tender security

A bank guarantee or approved insurance guarantee of a stated amount submitted with the tender to protect the buyer if the bidder withdraws or fails to proceed.

Responsive / non-responsive

A responsive tender meets all mandatory requirements without material deviation; a non-responsive tender is rejected and not evaluated further.

MR

Mandatory Requirement in the preliminary evaluation; failing any one makes the tender non-responsive.

AGPO

Access to Government Procurement Opportunities, a set-aside for youth, women and persons with disability businesses; this tender is not reserved to them in the reviewed material.

TCC

Tax Compliance Certificate issued by Kenya Revenue Authority, checked on the TCC Checker.

CR12

Company registration return listing directors and shareholding, issued by the Registrar of Companies.

NCA

National Construction Authority, which registers contractors by category; NCA 8 and above is required here.

JV

Joint venture; this tender allows no JV members (ITT 3.1 None).

BOQ

Bill of Quantities, the priced schedule of works that must be filled in.

Specialized subcontractor

A subcontractor named in the TDS for designated parts of the works (electrical and mechanical works here), whose qualifications may be added to the bidder's.

PPRA

Public Procurement Regulatory Authority, which approves insurers and banks for tender security.